Item 4 — original pdf

Backup

Item 4 # 24-5229 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 Posting Language Recommend approval to execute a contract for sewer pipe smoke testing, flow monitoring, and lateral closed-circuit television inspection with Interra Hydro, Inc., for up to five years for a total contract amount not to exceed $1,750,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Ayman Benyamin Fiscal Note Funding in the amount of $350,000 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids IFB 2200 MLJ1022 for these services. The solicitation was issued on April 1, 2024, and closed on April 30, 2024. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: August 7, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide flow monitoring, smoke testing, and lateral closed-circuit television (CCTV) inspection of the sanitary sewer pipes in Austin Water’s collection system. Flow monitoring is used to monitor the flow depths and speed throughout the collection system to identify inflow and infiltration sources, and capacity concerns. Smoke testing is a preventative measure to identify defects in the wastewater pipes and reduce sanitary sewer overflows. The smoke test forces smoke-filled air through wastewater pipes filling the main line, all owing defects to be identified on the ground surface. The smoke that is used for testing is endorsed by the Environmental Protection Agency and has been safely used for more than 20 years. Lateral CCTV inspection is utilized to identify the extent of any wastewater pipe defect that needs repair.  Item 4 # 24-5229 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 This contract will replace a contract which expires September 30, 2024. The recommended contractor is the current provider of these services. The requested authorization amounts were determined using departmental estimates based on historical spending. If a contract is not secured, the defects in the wastewater pipes would not be identified and could potentially allow sanitary sewer overflow. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Note: Contract Authorization amounts are based on the City’s estimated annual usage. Length of Term 3 years 1 year 1 year 5 years $1,050,000 $350,000 $350,000 $1,750,000 Contract Authorization