Item 9 — original pdf

Backup

Item 9 # 24-4960 Water & Wastewater Commission: July 17, 2024 Council: August 29, 2024 Posting Language Recommend approval to execute a contract for multiple 30 cubic yard filter screens with Wwatertech Services, Inc. d/b/a Wwatertech, Inc., for up to five years for a total contract amount not to exceed $3,100,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Ayman Benyamin Fiscal Note Funding in the amount of $103,333 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 2200 MHR1005REBID for these goods. The solicitation was issued on February 26, 2024, and closed on March 28, 2024. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: July 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide the City with multiple 30 cubic yard filter screens for dewatering dumpsters at all major wastewater plants, as well as the Hornsby Bend Biosolids facility. The filter screens will provide adequate protection to the mesh liners installed in the City’s current dumpsters to protect and prolong the life of these critical assets. The filter screens are integral in the dewatering process for screening sludge and grit involved in wastewater treatment. This is a new contract. The requested authorization amount for this contract was determined using departmental estimates based on historical spending. If the City is unable to secure a contract, unscheduled repairs would increase, as would the risk of component failures. In addition, dumpsters may not be properly dewatered. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 3 years 1 year 1 year 5 years Contract Authorization $1,860,000 $620,000 $620,000 $3,100,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. Revised 11/2023