Item 6 — original pdf

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Item 6 # 24-4893 Water & Wastewater Commission: July 17, 2024 Council: July 18, 2024 Posting Language Recommend approval to execute a contract for the Johnny Morris/Hwy 290 Area Water Line Extensions project with Cash Construction Company Inc., in the amount of $1,929,742 plus a $192,974 contingency for a total contract amount not to exceed $2,122,716. (District 1, and 2-mile ETJ) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) through the achievements of Good Faith Efforts with 1.76% MBE and 3.10% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 6100 CLMC908 for these services. The solicitation was issued on February 26, 2024, and closed on April 11, 2024. Of the five offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: July 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: Austin Water’s water transmission and distribution system is fundamental for the conveyance of water to customers. The water distribution system is a large and complex system, consisting of approximately 4,000 miles of water mains and serving approximately one million customers. Due to age, growth, and system expansion, water distribution system assets require upgrades to meet customer supply needs. The Johnny Morris/Hwy 290 Area Water Line Extensions project will install waterlines to extend water service and increase reliability to the Northeast Desired Development Zone. This improvement is needed to meet increasing demands from growth in the Whisper Valley and Wildhorse Ranch residential subdivisions located within the Northeast Desired Development Zone This project consists of the construction of approximately 2,900 linear feet of 24-inch waterline along US Hwy 290 from Harris Branch Parkway to Blue Goose Road and approximately 700 linear feet of 16-inch waterline on Johnny Morris Road between Daffan Lane and Old Manor Road. These improvements will increase the reliability of the fire protection system at the Flint Hills Resources ethanol storage facility at 9011 Johnny Morris Road.  Item 6 # 24-4893 Water & Wastewater Commission: July 17, 2024 Council: July 18, 2024 Due to the potential for unknown subsurface conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders to cover any unforeseen construction costs associated with the project. Construction activity will occur primarily within the right of way. During construction, temporary lane closures will be in effect on streets where water lines are replaced. The project proposes lane closures and/or detours during off-peak traffic hours, and the contractor will install appropriate traffic detour signs and barricades to direct traffic. The contractor will work to ensure that residents and businesses always have access to their driveways. If access cannot be maintained, written notice of limited access will be provided to the affected property owner(s) at least 24 hours in advance. In addition, there will be planned temporary water service interruptions, primarily during pipeline tie-in and service reconnection. Residents will be notified at least 48 hours in advance of planned service interruptions. This construction contract is time sensitive and is a critical component of maintenance and service of the water distribution system. Delay or deferral of this contract will have a negative effect on infrastructure stability and the ability to provide adequate pressure and fire flows. The contract allows 365 calendar days for completion of this project. This project is located within zip codes 78754 and 78653 (District 1), and 78724 (2-mile Extraterritorial Jurisdiction). M/WBE Summary Public notice was given for this solicitation, CLMC908 for the Johnny Morris/Hwy 290 Area Water Line Extensions project, through the City’s Financial Services website, Austin Finance Online. Five bids were received and opened on April 11, 2024. Of the five bids received three were from MBE/WBE certified firms. Cash Construction Company, Inc. submitted the lowest responsive bid: Cash Construction Company, Inc., Pflugerville, TX Facilities Rehabilitation, Inc., Austin, TX (MBE/MH) MA Smith Contracting Co., Inc., Austin, TX Underground Water Solutions Co., Elgin, TX (MBE/MH) STR Constructors, LLC, Liberty Hill, TX (MBE/MB) Base Bid $1,929,742.00 $2,017,630.00 $2,756,772.00 $3,424,303.00 $4,162,188.80 The contractor’s choice of work methodology provides for 13 areas of contracting opportunities which are listed below. Participation goals stated in the solicitation were 5.13% African American; 2.84% Hispanic; 0.39% Native/Asian American; 1.28% WBE. Total participation estimated on base bid amount: Base Bid: $ 1,929,742.00 PRIME NON M/WBE TOTAL $ 1,615,049.00 83.70% Cash Construction Company, Inc., Pflugerville, TX MBE TOTALS - SUBCONTRACTORS $34,000.00 1.76% Hispanic Subtotal (MH) Blue Star Road, LLC, Manor, TX (hauling) WBE TOTALS - SUBCONTRACTORS (FW) Stephanie Brauhn, Austin, TX (construction photos) (FW) Woolery Custom Fence, Elgin, TX (chain link fencing) NON MBE/WBE TOTALS - SUBCONTRACTORS TRP Transportation Group, Austin, TX (barricades) A Greater Austin Devolpment Co., Creedmoor, TX (sidewalks) Austin Wood Recycling, Cedar Park, TX (mulch and wood) Bryant and Frey Construction Co., Manor, TX (boring) J Bar Enterprises, Burnet, TX (portable toilets) Alpha Paving, LLC, Round Rock, TX (HMAC paving) MK1 Construction Services, San Antonio, TX (ready mix concrete) Pape Dawson Consulting Egineers, Austin, TX (surveying) BMP Specialist, LLC, Cedar Park, TX (erosion control) $34,000.00 $34,000.00 $59,867.00 $15,600.00 $44,267.00 $220,826.00 $16,170.00 $3,040.00 $5,470.00 $119,250.00 $2,040.00 $11,937.00 $8,000.00 $12,604.00 $42,315.00 1.76% 1.76% 3.10% 0.81% 2.29% 11.44% 0.84% 0.16% 0.28% 6.18% 0.11% 0.62% 0.41% 0.65% 2.19% The Contractor submitted an MBE/WBE Compliance Plan that demonstrated a Good Faith Effort and was approved by the Small and Minority Business Resources Department. Second and third low bidder information is provided. SECOND BIDDER - Facilities Rehabilitation, Inc., Austin, TX (MH) 92.81% M/WBE prime participation; 5.20% African American; 0.50% Native/Asian American; 1.49% WBE. $2,017,630.00  THIRD BIDDER - MA Smith Contracting Co., Inc., Austin, TX 89.46% NON M/WBE prime participation; 5.44% African American; 3.01% Hispanic; 0.44% Native/Asian American; 1.60% WBE; 0.05% Non M/WBE subcontractor participation. $2,756,772.00  Johnny Morris/Hwy 290 Area Water Line Extensions CIP ID 6935.033 Project location