Item 4 — original pdf

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Item 4 #24-4891 Water & Wastewater Commission: July 17, 2024 Council: July 18, 2024 Posting Language Recommend approval to execute a contract for construction services for the Burrell Drive Wastewater Improvements project with Facilities Rehabilitation, Inc., in the amount of $2,405,580 plus a $240,558 contingency for a total contract amount not to exceed $2,646,138. (District 4) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 98.41% MBE and 1.59% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 6100 CLMC1036 Burrell Drive Wastewater Improvements for these services. The solicitation was issued on April 22, 2024, and closed on May 16, 2024. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: July 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The Burrell Drive Wastewater Improvements project is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace, and upgrade deteriorated and aging water mains with a documented history of multiple breaks, that are in poor condition, and that impact service delivery. In addition, the program coordinates and includes wastewater lines in poor condition and in need of replacement within the project area. This project consists of the repair and replacement of existing water and wastewater mains located within the general boundaries of Burrell Drive between the Wooten Drive and Weyford Drive intersection. The water system renewal includes approximately 544 linear feet of 8-inch main along with service lines to individual properties and associated appurtenances. The wastewater system renewal includes approximately 2,315 linear feet of 12-inch main, manholes, and service lines to individual properties. This item includes one allowance of $10,000 that will be used to address any contaminated soil or water remediation. An allowance is an amount that is specified and included in the construction  Item 4 #24-4891 Water & Wastewater Commission: July 17, 2024 Council: July 18, 2024 contract or specifications for a certain item(s) of work when details are not determined at the time of bidding. Due to the potential for encountering unknown subsurface conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders to cover any unforeseen construction costs associated with the project. The project proposes lane closures and/or detours along Burrell Drive. The contractor will install appropriate traffic detour signs and barricades to direct traffic. The contractor will work to ensure that residents always have access to their driveways. If access cannot be maintained, written notice of limited access will be provided to the affected property owner(s) at least 24 hours in advance. There will be planned temporary water and wastewater service interruptions at each residence, limited to a couple hours, specifically during pipeline tie-in and service reconnections. Residents will be notified at least 48 hours in advance of any water or wastewater service interruptions. This construction contract is time sensitive as the water and wastewater line replacements are a critical component of the city-wide system. Delay or deferral of this contract will place an undue burden on City repair operations crews, will have a negative effect on infrastructure stability, and increase additional maintenance work. The contract allows 365 calendar days for completion of this project. This project is located within zip code 78757 (District 4). M/WBE Summary Public notice was given for this solicitation CLMC1036 for the Burrell Drive Wastewater Improvements project, through the City’s Financial Services website, Austin Finance Online. Four bids were received and opened on May 16, 2024. Of the four bids received two bids were from MBE/WBE certified firms. Facilities Rehabilitation, Inc. submitted the lowest responsive bid: Base Bid Base Bid + Allowance Facilities Rehabilitation, Inc., Austin, TX (MBE/MH) $2,395,580.00 $2,405,580.00 $2,766,620.50 $2,776,620.50 Cedar Hills Construction, LLC, Cedar Park, TX Underground Water Solutions Co., Manor, TX (MBE/MH) $2,777,243.37 $2,787,243.37 DeNucci Constructors, LLC, Austin, TX $3,638,496.00 $3,648,496.00 The contractor’s choice of work methodology provides for two areas of contracting opportunities which are listed below. Participation goals stated in the solicitation were 1.53% African American; 6.12% Hispanic; 0.33% Native/Asian American; and 1.49% WBE. Total participation estimated on base bid amount: Base Bid: $2,395,580.00 PRIME M/WBE TOTAL (MH) Facilities Rehabilitation, Inc., Austin, TX $2,308,580.00 MBE TOTALS - SUBCONTRACTORS $49,000.00 2.05% African American Subtotal (MB) Sammie Kellough, Ausin, TX (hauling) Native/Asian American Subtotal (FA) Marie's Trucking, Austin, TX (hauling) 96.36% 96.36% 1.67% 1.67% 0.38% 0.38% 1.59% 1.59% $40,000.00 $40,000.00 $9,000.00 $9,000.00 $38,000.00 $38,000.00 WBE TOTALS - SUBCONTRACTORS (FH) CL Concrete Construction, Lockhart, TX (construction) The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Second and third low bidder information is provided. SECOND BIDDER - Cedar Hills Construction, LLC, Cedar Park, TX 71.48% NON M/WBE prime participation; 1.59% African American; 6.15% Hispanic; 0.33% Native/Asian American; 1.53% WBE; 18.92% Non M/WBE subcontractor participation. THIRD BIDDER - Underground Water Solutions Co., Manor, TX (MH) 77.08% M/WBE prime participation; 1.53% African American; 14.68% Native/Asian American; 1.49% WBE; 5.22% Non M/WBE subcontractor participation. $2,777,243.37 $2,766,620.50 Burrell Drive Wastewater Improvements CIP ID 2231.455