Item 3 — original pdf

Backup

Item 3 #24-4890 Water & Wastewater Commission: July 17, 2024 Council: July 18, 2024 Posting Language Recommend approval to execute a contract for construction services for the Kellam Road Water Pipeline Renewal project with Cedar Hills Construction, LLC, in the amount of $1,181,531 plus a $118,153 contingency for a total contract amount not to exceed $1,299,684. (District 2) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 6.72% MBE and 0.91% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Fiscal Note Funding is available in the Capital Budget of Austin Water Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 6100 CLMC1026 for these services. The solicitation was issued on April 8, 2024, and closed on May 2, 2024. Of the five offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: July 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The Kellam Road Water Pipeline Renewal project is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace, and upgrade deteriorated and aging water mains with a documented history of multiple breaks and are in poor condition and impact service delivery. Austin Water’s distribution system is large and complex, consisting of approximately 3,900 miles of water mains and serving approximately one million customers. Distribution system assets require ongoing repair and replacement to prevent leaks and loss of valuable treated water because of deterioration due to environmental conditions and aging. This project consists of replacing existing water mains located along Kellam Road beginning at Elroy Road and extending north. Water system renewal includes approximately 1,909 linear feet of existing 6-inch cast iron water line will be replaced with 16-inch diameter PVC water mains. This project utilizes open cut and jack and bore methods for waterline installation, and it will include abandonment of existing water line along Kellam Road and Old Kellam Road as well as repair and repaving of the road.  Item 3 #24-4890 Water & Wastewater Commission: July 17, 2024 Council: July 18, 2024 This project includes one allowance. The allowance of $10,000 will be used to address potential contaminated soil and water remediation. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of work whose details are not yet determined at the time of bidding. Due to the potential for unknown subsurface conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders to cover any unforeseen construction costs associated with the project. Construction activity will be primarily within the City of Austin right-of-way. During construction, temporary lane closures will be in effect on streets where water service lines are replaced. The project proposes lane closures and/or detours during off-peak traffic hours. The contractor will install appropriate traffic detour signs and barricades to direct traffic. The contractor will work to ensure that residents always have access to their driveways. If access cannot be maintained, written notice of limited access will be provided to the affected property owner(s) at least 24 hours in advance. There will be planned temporary water service interruptions, primarily during pipeline tie-in and service reconnection. Residents will be notified at least 48 hours in advance of planned service interruptions. This construction contract is time sensitive and is a critical component of maintenance and repair to the water distribution system. Delay or deferral of this contract will have a negative effect on infrastructure stability and increase the risk of lost treated water. The contract allows 240 calendar days for completion of this project. This project is located within zip code 78617 (District 2).  M/WBE Summary Public notice was given for this solicitation, CLMC1026 for the Kellam Road Water Pipeline Renewal project, through the City’s Financial Services website, Austin Finance Online. Five bids were received and opened on May 2, 2024. Of the five bids received three were from MBE/WBE certified firms. Cedar Hills Construction, LLC submitted the lowest responsive bid: Cedar Hills Construction, LLC, Cedar Park, TX Facilities Rehabilitation, Inc., Austin, TX (MBE/MH) Underground Water Solutions Co., Elgin, TX (MBE/FH) MA Smith Contracting Co., Inc., Austin, TX Austin Underground, Inc., Lago Vista, TX (MBE/MH) Base Bid $1,171,531.00 $1,243,010.00 $1,285,275.00 $1,368,120.00 $2,644,820.00 Base Bid + Allowance $1,181,531.00 $1,253,010.00 $1,295,275.00 $1,378,120.00 $2,654,820.00 The contractor’s choice of work methodology provides for eleven areas of contracting opportunities which are listed below. Participation goals stated in the solicitation were 2.33% African American; 4.18% Hispanic; 0.11% Native/Asian American; 0.90% WBE. Total participation estimated on base bid amount: Base Bid: $ 1,171,531.00 PRIME NON M/WBE TOTAL Cedar Hills Construction, LLC, Cedar Park, TX $585,929.63 50.01% MBE TOTALS - SUBCONTRACTORS $78,678.00 6.72% African American Subtotal (MB) EarthCo Landscape Construction (pipe, valves and fittings) $28,176.00 $28,176.00 Hispanic Subtotal (MH) Industry Junction, Garland, TX (pipe and tubing fittings) Asian/ Native American Subtotal (MA) Benqwest, LLC, Austin, TX (diesel fuel) WBE TOTALS - SUBCONTRACTORS (FW) ChlorServ, Hutto, TX (pipeline repair & maintenance) (FW) Champion Fuel Solutions, Bedford, TX (diesel fuel) NON MBE/WBE TOTALS - SUBCONTRACTORS Ferguson US Holdings, Inc, Georgetown, TX (pvc pipe) Redi-Mix, LLC, Austin, TX (ready mix concrete) Centex Materials, LLC, Austin, TX (ready mix concrete) Texas Materials Group, Inc., Cedar Park, TX (ready mix concrete) WY Surveying LLC, Leander (surveying) Pro SWPPP, LLC, Humble, TX (erosion control) TRP Construction, LLC, Fort Worth, TX (street striping) Alpha Paving, Round Rock, TX (paving & resurfacing) Patriot Underground, LLC, Liberty Hill, TX (drilling and boring) 2.41% 2.41% 4.19% 4.19% 0.12% 0.12% 0.91% 0.30% 0.61% 42.36% 28.81% 0.04% 0.43% 1.71% 0.17% 0.21% 2.99% 1.73% 6.27% $49,124.00 $49,124.00 $1,378.00 $1,378.00 $10,634.00 $3,500.00 $7,134.00 $496,289.37 $337,525.87 $500.00 $5,000.00 $20,000.00 $2,000.00 $2,500.00 $35,000.00 $20,263.50 $73,500.00 The Contractor submitted an MBE/WBE Compliance Plan that demonstrated a Good Faith Effort and was approved by the Small and Minority Business Resources Department. Second and third low bidder information is provided. SECOND BIDDER - Facilities Rehabilitation, Inc., Austin, TX (MH) 95.90% M/WBE prime participation; 2.41% African American; 0.24% Native/Asian American; 1.45% WBE; 0.00% Non M/WBE subcontractor participation. THIRD BIDDER - Underground Water Solutions Co., Elgin, TX (MH) 85.95% M/WBE prime participation; 2.33% African American; 1.58% Native/Asian American; 0.90% WBE; 9.24% Non M/WBE subcontractor participation. $1,243,010.00 $1,285,275.00 Project Map: 2231.246 - Kellam Road Water Pipeline Renewal Renewing Austin Project Limits �(� Oy�b 6) J130J 1r-J 6) +\ J9731 @:l � I-Water: Approx. 1896 LFI 0 200 400 600 800 Feet