Item 7 — original pdf

Backup

Item 7 # 24-4849 Water & Wastewater Commission: June 12, 2024 Council: July 18, 2024 Posting Language Recommend approval to execute a contract for flocculating polymer with Polydyne, Inc., for a term of up to five years in an amount not to exceed $600,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Ayman Benyamin Fiscal Note The Financial Services Department issued an Invitation for Bids (IFB) 2200 MLJ1021 for these goods. The solicitation was issued on January 29, 2024, and closed on February 29, 2024. Of the two offers received, the recommended contractor submitted the lowest responsive offer. Funding in the amount of $120,000 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: June 12, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide the supply of liquid emulsion flocculating polymer to aid in the wastewater treatment process. The polymer is used to coagulate suspended solids and aid the settling of wastewater prior to filtration and after final clarification. It increases the efficiency of settling, clarification, and filtration and centrifugation operations. This contract will replace a contract which expires July 4, 2024. The recommended contractor is the current provider of these goods. The requested authorization amounts were determined using departmental estimates based on historical spending. The City treats over 90 million gallons a day of wastewater at two plants, South Austin Regional and Walnut Creek. If the City is unable to secure a contract, the efficiency of filtration of wastewater could potentially be affected, creating potential regulatory problems at the two wastewater treatment plants. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 3 years 1 year 1 year 5 years Contract Authorization $360,000 $120,000 $120,000 $600,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.