Item 2 — original pdf

Backup

Item 2 # 24-4622 Water & Wastewater Commission: June 12, 2024 Council: July 18, 2024 Posting Language Recommend approval to negotiate and execute ten professional services contracts for engineering services for the 2024 Large Scale Water and Wastewater Facilities Engineering Services Rotation List with Jacobs Engineering Group, Inc.; Kennedy Jenks Consultants, Inc.; CDM Smith, Inc.; CAS Consulting and Services, Inc.; Hazen & Sawyer DPC; HDR Engineering, Inc.; AECOM Technical Services, Inc.; Carollo Engineers, Inc.; Freese & Nichols, Inc.; and CP&Y, Inc., d/b/a STV Infrastructure, for total contract amounts not to exceed $38,500,000.00, divided among the firms. MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 8.05% MBE and 2.36 WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Amount and Source of Funding Funding is available in the Capital and/or Operating and Maintenance Budgets of the various departments requiring services. Purchasing Language: The Financial Services Department issued a Request for Qualifications (RFQS) 6100 CLMP360 for these services. The solicitation was issued on October 16th, 2023, and closed on November 15th, 2023. Of the 22 offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: June 12, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: As a standard business practice, the City routinely engages the services of professional engineering firms to perform analysis, design, and support services associated with construction or improvement of City capital assets. Rotation List contracting allows the City to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the City. Prior to issuing, this solicitation was reviewed by the City’s Rotation List Advisory Committee, which is made up of staff from the Financial Services Department – Corporate Procurement, Capital Procurement, the Small and Minority Business Resource Department, Transportation and Public Works Department, and other user departments. The total authorization amount, the number of firms to be recommended for selection, and the authorization amount per firm were discussed and reviewed  Item 2 # 24-4622 Water & Wastewater Commission: June 12, 2024 Council: July 18, 2024 by the Committee. Capital Procurement expects that user departments will require these services to meet current and future engineering needs. These projects will require external engineering services to properly plan, evaluate, design, and implement. The City currently has a Large Scale Water and Wastewater Facilities Engineering Services Rotation List. It is anticipated that the contracting authority for the existing rotation list will be exhausted in the near future. The selected firms will provide planning, studies, feasibility engineering, preliminary engineering, design, construction, project delivery support and other engineering services as necessary for any of the projects that are identified as part of the Austin Water Capital and Operation and Maintenance Budgets. Large construction projects under this rotation list will generally range in total project cost from $1,000,000 to $8,000,000. Public impact from recurring projects on this rotation list will be assessed during design and construction phases. A delay in contract approval could impact project completion in a timely manner, delaying current and future engineering service needs. This request allows for the development of contracts with each of the ten recommended firms until financial authorization is expended. Initial project assignments will be based on the firm’s final ranking as determined during the Request for Qualifications evaluation (highest to lowest), the maximum cumulative contracted amount in comparison to the estimated task budget for that firm, and the firm’s qualifications and availability of expertise at time of project need. Per firm authorizations may be increased or decreased, through the life of the contract, based on the needs of a particular assignment and will follow the established rotation list policies and procedures. If the City is unsuccessful in negotiating a satisfactory agreement with a recommended firm(s), if a selected firm ceases practice during the contract period, or if the City elects to terminate its agreement with one of the selected firms, the remaining assignments will be assigned to the remaining firm(s) for the duration of the contract period. M/WBE Summary Public notice was given for this Request for Qualifications CLMP360 2024 Large Scale W&WW Facilities Engineering Services Rotation List, through the City’s Financial Services website, Austin Finance Online. Twenty-Two firms submitted qualifications statements and responses were opened on November 15, 2023. Of the Twenty-Two submittals received one submittal was from an MBE/WBE certified firm. Participation goals stated in the solicitation were 1.51% African American; 2.98% Hispanic; 3.56% Native/Asian American; and 2.36% WBE. The recommended firms provided an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. RECOMMENDED FIRM: NON M/WBE TOTAL – PRIME Jacobs Engineering Group, Inc., Austin, TX MBE TOTAL – SUBCONSULTANTS Jacobs Engineering Group, Inc. – Total Participation: African American Subtotal (MB) Mbroh Engineering, Inc., Austin TX Hispanic Subtotal (MH) Jose I. Guerra, Inc., Austin, TX Native/Asian American Subtotal (MA) CAS Consulting & Services, Inc. Austin, TX (MA) HVJ South Central Texas-M&J, Inc., Austin, TX (Instrumentation/Engineering; Electrical Engineering) (Engineering Consulting; Engineering Services; Professional; Structural Engineering) (Civil Engineering) (Geotechnical Engineering) (Environmental Consulting; Permitting Services; Environmental Surveying Services) (Surveying Services) WBE TOTAL – SUBCONSULTANTS (FA) Baer Engineering & Environmental Consulting, Inc., Austin, TX (FW) McGray & McGray Land Surveyors, Inc., Austin, TX RECOMMENDED FIRM: Kennedy / Jenks Consultants, Austin, TX – Total Participation: NON M/WBE TOTAL – PRIME Kennedy / Jenks Consultants, Austin, TX MBE TOTAL – SUBCONSULTANTS African American Subtotal (MB) TSIT Engineering & Consulting, LLC., Austin, TX (Geotechnical) (MB) HVJ Associates, Inc., Austin, TX (Traffic Control and/or Pavement Design) Hispanic Subtotal (MH) Civil Team Engineers, LLC., Austin, TX (Permitting Services; Environmental Permits) 89.59% 89.59% 8.05% 1.51% 1.51% 2.98% 2.98% 3.56% 2.36% 89.59% 89.59% 8.05% 1.51% 2.98% (MH) Signature Automation, LLC., Austin, TX Native/Asian American Subtotal (MA) Encotech Engineering Consultants, Inc., Austin, TX (FA) Baer Engineering & Environmental Consulting, Inc., Austin, TX (Electrical Utility Protection / Control, Electrical & Instrumentation Engineering) (Mechanical and Structural Engineering) (Corrosion Control; Cathodic Protection; Electrolysis/engineering) WBE TOTAL – SUBCONSULTANTS (FW) V & A Consulting Engineers, Inc. (FW) CDS Graphics, LLC, Wimberley, TX (Corrosion Control; Cathodic Protection; Electrolysis/Engineering) (Drafting Services (Arch & Eng); Computer Aided Design Services) (Surveying Services) (FW) McGray & McGray Land Surveyors, Inc., Austin, TX RECOMMENDED FIRM: NON-M/WBE TOTAL – PRIME CDM Smith, Inc., Austin, TX MBE TOTAL – SUBCONSULTANTS CDM Smith, Inc. – Total Participation: (Architectural Services; Professional) (Geotechnical-Soils) (Engineering Services; Professional; Mechanical Engineering) (Surveying Services) (Structural Engineering) (Electrical Engineering) African American Subtotal (FA) Carter Design Associates, Austin, TX (MB) TSIT Engineering & Consulting, Leander, TX Hispanic Subtotal (MH) Azcarate & Associates Consulting Engineers, LLC. dba AACE, Dallas, TX (MH) IT Gonzalez Engineers, Austin, TX Native/Asian American Subtotal (MA) Encotech Engineering, Austin, TX (MA) Gupta & Associates, Inc., Dallas, TX WBE TOTAL – SUBCONSULTANTS (FW) AmaTerra Environmental, Inc., Austin, TX (FW) CDS Graphics, LLC., Wimberley, TX Environmental Consulting (incl. Sustainability), Permitting Services Environmental (Designing Services (Architectural & Engineering NP); Drafting Services (Architectural & Engineering); Computer Aided Design Services; Digital Printing from an Ink Jet Plotter) (FW) JRSA Engineering, Austin, TX (FW) MWM Design Group, Inc, Austin, TX (Control Systems Engineering; Electrical Engineering; Engineer Services, Professional; Instrumentation/ Engineering) (Civil Engineering; Building Permit Services) 3.56% 2.36% 89.59% 89.59% 8.05% 1.51% 2.98% 3.56% 2.36%  RECOMMENDED FIRM: CAS Consulting & Services, Inc. – Total Participation: M/WBE TOTAL – PRIME CAS Consulting & Services, Inc., Austin, TX MBE TOTAL – SUBCONSULTANTS African American Subtotal (MB) HVJ Associates, Inc., Austin, TX Hispanic Subtotal (MH) Jose I. Guerra, Inc., Austin, TX (FH) The Rios Group, Inc., Austin, TX WBE TOTAL – SUBCONSULTANTS (FA) Baer Engineering and Environmental Consulting, Inc., Austin, TX (FW) Harutunian Engineering, Inc., Austin, TX (FW) McGray & McGray Land Surveyors, Inc., Austin, TX (FW) V & A Consulting Engineers, Inc. (Civil Engineering; Traffic and Transportation Engineering) (Structural / Mechanical Engineering) (Utility Locator Service) (Environmental Consulting) (Electrical Engineering; Instrumentation Engineering; Control Systems Engineering) (Surveying Services) (Corrosion Control; Cathodic Protection; Electrolysis / Civil Engineering) (Specialized Engineering Services) (Small Local Business Laboratory; Drilling Rig (Specialized Services) NON M/WBE TOTAL - SUBCONSULTANTS Carollo Engineers, Inc., Austin, TX Integrated Testing and Engineering of San Antonio, Austin, TX RECOMMENDED FIRM: Hazen & Sawyer, DPC – Total Participation: NON M/WBE TOTAL – PRIME Hazen & Sawyer, DPC, Austin, TX MBE TOTAL – SUBCONSULTANTS African American Subtotal (MB) HVJ Associates, Inc., Austin, TX (Traffic and Transportation Engineering, Civil Engineering) Hispanic Subtotal (MH) Arias & Associates, Inc., Austin, TX (MH) Jose I. Guerra, Inc., Austin, TX (FH) The Rios Group, Inc., Round Rock, TX (MH) AACE, LLC, Dallas, TX (MH) Zamora, LLC dba ZWA, Buda, TX (Geotechnical-Soils) (Structural) (Utility Locator Service) (Mechanical Engineering) (Surveying Services) 93.15% 93.15% 4.49% 1.51% 1.51% 2.98% 2.36% 89.59% 89.59% 8.05% 1.51% 1.51% 2.98% Native/Asian American Subtotal (MA) CAS Consulting & Services, Inc., Austin, TX (Civil Engineering, Permitting Services, Environmental, Cost Estimating) (Environmental Engineering, Permitting Services) WBE TOTAL – SUBCONSULTANTS (FA) Baer Engineering & Environmental Consulting, Inc., Austin, TX (FW) Harutunian Engineering, Inc., Austin, TX (Electrical, Instrumentation, Control Systems Engineering, Electrical Engineering, Instrumentation/Engineering, Control Systems Engineering) (Mechanical Engineering; Professional Engineering Services) NON-M/WBE TOTAL - SUBCONSULTANTS BGE, Inc., Austin, TX RECOMMENDED FIRM: HDR Engineering – Total Participation: NON-M/WBE TOTAL – PRIME HDR Engineering, Austin, TX MBE TOTAL – SUBCONSULTANTS African American Subtotal (MB) HVJ Associates, Inc., Austin, TX Hispanic Subtotal (MH) Arias & Associates, Inc., Austin, T Native/Asian American Subtotal (MA) Encotech Engineering Consultants, Inc., Austin, TX (Civil Engineering) (Geotechnical-Soils) (Structural Engineering) WBE TOTAL – SUBCONSULTANTS (FW) MWM Designgroup, Inc., Austin, TX (Surveying Services) RECOMMENDED FIRM: AECOM Technical Services, Inc. – Total Participation: NON M/WBE TOTAL – PRIME AECOM Technical Services, Inc., Austin, TX MBE TOTAL – SUBCONSULTANTS African American Subtotal (MB) TSIT Engineering & Consulting, LLC, Leander, TX Hispanic Subtotal (MH) Jose I. Guerra, Inc., Austin, TX (Geotechnical Engineering) (Structural Engineering) 3.56% 3.56% 2.36% 89.59% 89.59% 8.05% 1.51% 1.51% 2.98% 2.98% 3.56% 3.56% 2.36% 2.36% 89.59% 89.59% 8.05% 1.51% 1.51% 2.98% 2.98% Native/Asian American Subtotal (MA) CAS Consulting & Services, Inc., Austin, TX (Civil Engineering) (Environmental Engineering) (Electrical, Instrumentation Engineering) (Surveying Services) Carollo Engineers, Inc. – Total Participation: WBE TOTAL – SUBCONSULTANTS (FA) Baer Engineering and Environmental Consulting, Inc., Austin, TX (FW) Harutunian Engineering, Inc., Austin, TX (FW) Landmark Surveying, LP., Austin, TX RECOMMENDED FIRM: NON M/WBE TOTAL – PRIME Carollo Engineers, Inc. MBE TOTAL – SUBCONSULTANTS African American Subtotal (MB) HVJ Associates, Inc., Austin, TX (MB) Elston Johnson and Associates, LLC., Austin, TX Hispanic Subtotal (MH) Jose I. Guerra, Inc., Austin, TX (MH) Arias & Associates, Inc. dba Arias, Austin, TX (FH) Marcias & Associates, LP., Austin, TX (MH) CasaBella Architects, Inc., Austin, TX Native/Asian American Subtotal (MA) CAS Consulting & Services, Inc., Austin, TX (Cost Estimating) (Permitting Services; Environmental; Engineering Consulting) (Structural Engineering) (Geotechnical Engineering; Geotechnical Soils) Surveying Services (Professional Architecture Services; Buildings- Architectural Design) (Civil Engineering, Permitting Services, Environmental) (Electrical Engineering, Instrumentation Engineering, Control Systems Engineering) WBE TOTAL – SUBCONSULTANTS (FW) Harutunian Engineering, Inc., Austin, TX RECOMMENDED FIRM: Freese and Nichols, Inc. – Total Participation: NON M/WBE TOTAL – PRIME Freese and Nichols, inc., Austin, TX MBE TOTAL – SUBCONSULTANTS African American Subtotal (MB) Foster CM Group, Inc., Austin, TX (General Construction, Management, Scheduling) 3.56% 3.56% 2.36% 89.59% 89.59% 8.05% 1.51% 2.98% 3.56% 3.56% 2.36% 2.36% 89.59% 89.59% 8.05% 1.51% (MA) HVJ Associates, Austin, TX Hispanic Subtotal (MH) Civil Team Engineers, LLC., Austin, TX (Cost Estimating) (MH) Jose I. Guerra, Inc., Austin, TX Native/Asian American Subtotal (MA) CAS Consulting & Services, Inc., Austin, TX (MA) Encotech Engineering, Austin, TX (MB) HVJ South Central Texas-M&J, Inc., Austin, TX WBE TOTAL – SUBCONSULTANTS (FW) Baer Engineering & Environmental Consulting, Inc., Austin, TX (FW) McGray & McGray Land Surveyors, Inc., Austin, TX (FW) V & A Consulting Engineers, Inc., Houston, TX (Permitting Services; Permitting Services; Environmental) (Structural Engineering) (Civil Engineering) (Electrical Engineering) (Geotechnical Engineering; Geotechnical Soils) (Permitting Services; Environmental; Environmental Consulting; Assessment, Studies) (Surveying Services) (Corrosion Control) (Corrosion Control Services) NON M/WBE TOTAL - SUBCONSULTANTS Mary Lou Boswell (DBA Boswell & Reyes International, LLC.), Leander, TX JH Engineering, LLC., Lincoln, TX RECOMMENDED FIRM: CP&Y, Inc. dba STV Infrastructure – Total Participation: NON-M/WBE TOTAL – PRIME CP&Y, Inc. dba STV Infrastructure, Austin, TX MBE TOTAL – SUBCONSULTANTS (Commissioning of Facilities) African American Subtotal (MB) Foster CM Group, Inc., Austin, TX (MB) HVJ Associates, Inc., Austin, TX Hispanic Subtotal (MH) Azcarte & Associates Consulting Engineers, LLC., Dallas, TX (FH) Macias & Associates, LP, Austin, TX (General construction: management; scheduling; cost) (Civil Engineering) (Air conditioning, heating, and ventilation engineering) (Surveying services; land) Native/Asian American Subtotal (MA) CAS Consulting and Services, Inc. , Austin, TX (MA) HVJ South Central Texas - M&J, Inc., Austin, TX (Mechanical Engineering) (Geotechnical Engineering) WBE TOTAL – SUBCONSULTANTS 2.98% 3.56% 2.36% 89.59% 89.59% 8.05% 1.51% 2.98% 3.56% 2.36% (FA) Baer Engineering & Environmental Consulting, Inc., Austin, TX (FW) Harutunian Engineering, Inc., Austin, TX (FW) V&A Consulting Engineers, Inc., Houston, TX (Environmental consulting; Permitting services – environmental) (Electrical Engineering, Instrumentation/ Engineering; Control Systems Engineering) (Corrosion control; cathodic protection; electrolysis)