Item 12 — original pdf

Backup

Item 12 # 24-4673 Water & Wastewater Commission: May 8, 2024 Council: May 30, 2024 Posting Language Recommend approval to amend the contract for engineering services for the South Area and Northwest Area Lift Station Improvements with CDM Smith Inc., in the amount of $2,850,000 for a revised total contract amount not to exceed $6,350,000. (District 1) MBE/WBE This contract will be awarded in compliance with City Code 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). Current participation to date is 10.86% MBE and 3.41% WBE Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Amount and Source of Funding Funding is available in the Capital Budget of Austin Water. Purchasing Language: Contract Amendment. Prior Council Action: November 1, 2018 – Council approved the original contract with CDM Smith Inc. Council Committee, Boards and Commission Action: May 8, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The lift stations and force mains in South and Northwest Austin have been identified for improvements based on capacity of the existing pumps, force main conveyance capacity, and the condition assessment of their major components including the dry well, wet well, and force main. The Walnut Creek Wastewater Treatment Plant (WWTP) Influent Lift Station project is in the South Area Lift Station Improvements region of lift stations. An amendment to the professional services agreement is required to move the project forward into bid and construction phases. This amendment is for additional funding for CDM Smith, Inc. to provide professional services for Walnut Creek WWTP Influent Lift Station. The professional services amendment includes additional services to the bid and construction phase services which provides construction oversight, submittal reviews, responding to contractor questions during construction, reviewing modifications and preparing as-built drawings. The purpose of the Walnut Creek WWTP Influent Lift Station is to replace the existing influent lift station and to receive the increased flows from the Johnny Morris Interceptor and pump the flow to Walnut Creek WWTP. The existing influent station does not have the capacity for future flows.  Item 12 # 24-4673 Water & Wastewater Commission: May 8, 2024 Council: May 30, 2024 Moreover, this amendment is for additional funding for CDM Smith, Inc. to provide construction administration services for the Springfield Lift Station Abandonment project. No impact to the public is anticipated because all construction work will be completed on City property that is not open to the public. This construction contract is time sensitive and is critical to the improvement of the infrastructure stability of Austin’s wastewater treatment system. Delay or deferral of this contract will affect the ability to reliably convey the increased wastewater flows within the Johnny Morris Interceptor. Walnut Creek WWTP Influent Lift Station is located within zip code 78724, City of Austin’s District 1.  M/WBE Summary Participation goals stated in the original approved compliance plan for the agreement were 1.90% African American; 9.00% Hispanic; 4.90% Native/Asian American; and 15.80% WBE. Participation for this amendment: Additional authorization has been listed under the Prime consultant. Subconsultant participation for this authorization is unknown. Prior to issuance of a notice to proceed, the Prime consultant will submit their subconsultant utilization plan that will demonstrate how they will use their approved subconsultants in accordance with the established procedures and the MBE/WBE Procurement Ordinance and Rules. NON M/WBE TOTAL – PRIME CDM Smith, Inc., Austin, TX Overall participation based on expenditure for the entire project as of March 29, 2024, (not including this amendment): PRIME: 46.30% NON M/WBE SUBCONSULTANTS: 3.41% African American; 2.03% Hispanic; 8.02% Native/Asian American; 4.34% WBE; and 35.90% NON M/WBE TOTAL: 13.46% MBE; 4.34% WBE; and 82.20% NON M/WBE $2,850,000.00 100.00%  AUTHORIZATION HISTORY AMOUNT $3,500,000.00 DATE DESCRIPTION 11/01/2018 $61,000.00 11/01/2018 $2,850,000.00 05/30/2024 $6,411,000.00 Total Contract Authorization CONTRACT HISTORY AMOUNT (Council) – Master Agreement – Preliminary, Design & Bid Phases (Council) - Administrative Authority Proposed (Council) – Bid and Construction Phase Services for Walnut Creek Lift Station and Construction Services for Springfield Lift Station $3,500,000.00 2/08/2019 Master Agreement – Preliminary, Design & Bid Phases DATE DESCRIPTION $2,850,000.00 $6,350,000.00 Total Contract History Proposed SA #1 - Bid and Construction Phase Services for Walnut Creek Lift Station and Construction Services for Springfield Lift Station