Item 9 — original pdf

Backup

Item 9 # 24-4404 Water & Wastewater Commission: April 17, 2024 Council: May 2, 2024 Posting Language Recommend approval to execute a contract for construction services for the Northwest Austin Booster Stations Improvements with C.C. Carlton Industries, LTD, in the amount of $8,940,800 plus a $894,080 contingency for a total contract amount not to exceed $9,834,880. (Districts 10, 8) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 11.80% MBE and 1.29% WBE participation. Lead Department Financial Services Department. Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 6100 CLMC1004B for these construction services. The solicitation was issued on January 15, 0224, and closed on February 1, 2024. Of the two offers received, the recommended contractor submitted the lower responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: April 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The three pump station sites in this project were originally constructed by municipal utility districts (MUDs) that were later annexed by the City of Austin. The three pump stations are now operated and maintained by Austin Water. These facilities have reached the end of their useful life and need refurbishment to continue providing reliable service to Austin Water customers. 2006.020 Lookout Lane Pump Station Improvements This project will provide piping modifications to allow isolation of the reservoir for maintenance, additional redundant pumping capacity, and electrical and process equipment improvements to meet current Austin Water standards. 2006.023 Guildford Cove Pump Station Improvements An easement was acquired to allow for two additional hydro-pneumatic tanks to be constructed outside of the pump station to improve resiliency. To reduce noise currently impacting neighbors,  Item 9 # 24-4404 Water & Wastewater Commission: April 17, 2024 Council: May 2, 2024 the backup generator will be relocated inside the pump station building. The project will also install a mechanical crane and other pumping equipment inside the pump station building, instrumentation and control improvements to bring controls to current Austin Water standards, and new pressure reducing valves and check valves will be installed at two locations within the subdivision to improve water distribution. 2006.024 Glenlake Pump Station Bypass Improvements This project will include constructing approximately 1,100 linear feet of distribution piping, a pressure reducing valve, flow meters, and a new pressure monitoring station. When complete, these improvements will allow for the existing pump station and reservoir to be demolished. These improvements will enhance the distribution resiliency and reduce maintenance of the distribution system. This item includes two allowances. The allowance of $50,000 will be used to address Guildford Cove’s SCADA top end programming and modifications. The allowance of $19,800 will be used to address Guildford Cove’s ethernet switches and personnel training. An allowance is an amount that is specified and included in the construction contract or specifications for certain items of work when details are not determined at the time of bidding. Due to the potential for unforeseen and unknown site conditions when working in an operating water facility and the need to minimize construction duration and equipment downtime, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. There will be minimal impact to public. The majority of the work will be located within the pump station site boundaries, which is City owned property. Standard signage and flagging operations will be in place for the duration of the work where construction of the new distribution piping and pressure reducing valves for Guildford Cove and Glenlake impacts local residential traffic. A portion of the project is near residential homes that may be affected by construction activities such as noise during construction. Delay or deferral of this contract will place an undue burden on City operations crews, will have a negative effect on infrastructure stability, and increase additional maintenance work. The contract allows 700 calendar days for completion of this project. This project is located within zip codes 78730 (District 10) and 78746 (District 8). MBE/WBE Summary Public notice was given for this solicitation CLMC1004B Northwest Austin Booster Stations Improvements through the City’s Financial Services website, Austin Finance Online. Two bids were received and opened on February 1, 2024. Of the two bids received no bids were from MBE/WBE certified firms. C.C. Carlton Industries, LTD submitted the lower responsive bid including an allowance of $69,800. Base Bid C.C. Carlton Industries, LTD, Austin, TX $8,871,000 Cedar Hills Construction, LLC, Leander, TX $9,507,257 Base Bid + Allowance(s) $8,940,800 $9,577,057 The contractor’s choice of work methodology provides for eight areas of contracting opportunities which are listed below. Participation goals stated in the solicitation were 1.61% African American; 4.11% Hispanic; 0.34% Native/Asian American; 1.28% WBE. Total participation estimated on base bid amount: Base Bid: $ 8,871,000.00 PRIME <NON M/WBE OR M/WBE TOTAL> Cedar Hills Construction, LLC, Cedar Park, Texas $ 5,151,493.00 58.07% MBE TOTALS - SUBCONTRACTORS $ 1,045,847.00 11.79% African American Subtotal (MB) Unism Development, Austin, TX (pipe) $ $ 649,847.00 649,847.00 Hispanic Subtotal (MH) Zye Industrial, LTD, Georgetown, TX (construction) $ $ 366,000.00 366,000.00 Native/Asian American Subtotal (MN) Eckerman Engineering, Inc., Lampasas, TX (consulting) $ $ 30,000.00 30,000.00 WBE TOTALS - SUBCONTRACTORS (FW) Champion Fuel Solutions, Bedford, TX (diesel fuel) (FW) Clor-Serve, Inc., Hutto, TX (testing) (FW) Woolery Custom Fence, Elgin, TX (fencing) $ $ $ $ 113,660.00 75,000.00 3,500.00 35,160.00 NON MBE/WBE TOTALS - SUBCONTRACTORS T Morales Electric & Controls, Georgetown, TX (electrical) Lone Star Paving, Austin, TX (paving) $ $ $ 2,560,000.00 2,490,000.00 70,000.00 28.86% 28.07% 0.79% The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Second low bidder information is provided.: SECOND BIDDER – Cedar Hills Construction LLC, Cedar Park TX 52.17% NON M/WBE prime participation; 1.69% African American; 4.25% Hispanic; 0.36% Native/Asian American; 1.32% WBE; 40.21% Non M/WBE subcontractor participation. $9,507,257.00 7.33% 7.33% 4.13% 4.13% 0.34% 0.34% 1.28% 0.85% 0.04% 0.40%  Northwest Austin Booster Stations Improvements (Re-Bid B) CIP ID: 2006.020, 2006.023, 2006.024 Guilford Cove Pump Station 2006.023 Glenlake Pump Station 2006.024 Lookout Lane Pump Station 2006.020