Item 5 — original pdf

Backup

Item 5 # 24-4390 Water & Wastewater Commission: April 17, 2024 Council: May 2, 2024 Posting Language Recommend approval to negotiate and execute a contract to provide hydrologic consulting services with Hoffpauir Consulting PLLC, for up to five years, in an amount not to exceed $1,300,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Austin Water Client Department Austin Water Assistant Director of Environmental, Planning and Development Services, Kevin Critendon Fiscal Note Funding in the amount of $108,333 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Professional Service. Council Committee, Boards and Commission Action: April 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide hydrologic consulting services for water rights, water supply, climate and hydrology related matters, and water availability modeling. The contractor will work closely with City staff to help ensure the City has adequate water supply in the future. The services will include analysis pertaining to the Lower Colorado River Authority’s (LCRA) Water Management Plan, integrated water resources planning, water rights applications or amendments, and regional water planning. Hoffpauir Consulting PLLC has worked with the City extensively in the past and has unique, detailed knowledge of the City’s water rights, water supply, and water resource planning. The contractor has also served as a water expert for the City’s legal team in negotiations of critical high-profile matters, such as previous LCRA Water Management Plan revisions and the 2007 settlement agreements with LCRA. The contract will replace a contract which expires July 27, 2024. The recommended contractor is the current provider of these services. The requested authorization amounts were determined by using departmental estimates based on historical spend and contractor’s quote.  Item 5 # 24-4390 Water & Wastewater Commission: April 17, 2024 Council: May 2, 2024 If the City is unable to secure a contract, the City will not have a reliable and continuous source for hydrologic consulting services, significant knowledge and expertise would be lost, and substantial time and expense would be required to familiarize another consultant with the City’s water rights, interests, history, and specialized water models. If any deadlines pass during the considerable time it would take for another consultant to reach the contractor’s level of experience, it will severely hinder the City’s ability to protect its existing water rights and supplies. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 3 years 1 year 1 year 5 years Contract Authorization $780,000 $260,000 $260,000 $1,300,000 Revised 10/2023