Item 3 — original pdf

Backup

Item 3 # 24-4086 Water & Wastewater Commission: March 13, 2024 Council: March 21, 2024 Posting Language Recommend approval to negotiate and execute a contract for supervisory control and data acquisition equipment and software installation and support services with Control Panels USA, Inc., for a term of five years in an amount not to exceed $2,100,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Fiscal Note Funding in the amount of $175,000 is available in the Fiscal Year 2023-2024 Operating Budget of the Austin Water Department. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals (RFP) 2200 DJJ3002 for these goods and services. The solicitation was issued on October 23, 2023, and closed on November 28, 2023. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: March 13, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract is for supervisory control and data acquisition (SCADA) equipment and software installation and support services for Austin Water (AW). AW uses SCADA systems to monitor and control the various water and wastewater facilities, including treatment plants, water distribution pump stations, reservoirs, and wastewater collection lift stations. The contractor will implement small SCADA improvement projects and provide SCADA support services for AW’s mission-critical SCADA systems. The required services will be performed on a scheduled and as-needed basis and will include the installation of associated hardware and software, programming, configuration, troubleshooting, and emergency support. An evaluation team with expertise in this area evaluated the offers and scored Control Panels USA, Inc. as the best to provide these services based on system concepts and solution and program, demonstrated applicable experience, personnel, small business preference, local business preference, and price.