Approved Minutes — original pdf

Approved Minutes

WATER AND WASTEWATER COMMISSION SPECIAL CALLED MEETING MINUTES Wednesday, July 20, 2022 The Water and Wastewater Commission convened in a special called meeting on July 20, 2022, at Permitting & Development Center, 6310 Wilhelmina Delco, Austin, Texas. Chair Lee called the Water and Wastewater Commission to order at 6:00 p.m. Committee Members in Attendance: Chien Lee (Chair), Christianne Castleberry (Vice-Chair), Jesse Penn, Travis Michel (remote), Judy Musgrove, Christy Williams (remote), Grant Fisher Committee Members Absent: William Moriarty, Alex Navarro, Susan Turrieta PUBLIC COMMUNICATION: GENERAL There were no speakers registered for Public Communication. APPROVAL OF MINUTES 1. Approve the minutes of the June 8, 2022, regular meeting of the Water and Wastewater Commission. The minutes from the June 8, 2022, regular meeting were approved on Vice- Chair Castleberry’s motion and Commissioner Penn’s second on a 7-0 vote with Commissioners Moriarty, Navarro and Turrieta absent and one vacancy. DISCUSSION ITEMS 2. Recommend approval to negotiate and execute a contract with Environmental Improvements Inc., to provide parts for chemical feed pumps, for a term of five years in an amount not to exceed $860,000. The motion to approve the recommendation was approved on Vice-Chair Castleberry’s motion, Commissioner Penn’s second on a 7-0 vote with Commissioners Moriarty, Navarro and Turrieta absent and one vacancy. 3. Recommend approval to award and execute a construction contract with Santa Clara Construction, Ltd., for Wastewater Line Renewal and Spot Rehab Service Contract (2023 to 2025) Indefinite Delivery/Indefinite Quantity contract in the amount of $3,200,000 for an initial 1-year term, with two 12-month extension options of $3,200,000, for a total contract amount not to exceed $9,600,000. (Districts 1-10) The motion to approve the recommendation was approved on Commissioner Fisher’s motion, Commissioner Penn’s second on a 6-0 vote with Chair Lee recusing, Commissioners Moriarty, Navarro and Turrieta absent and one vacancy. 4. Recommend approval to award and execute a construction contract with Facilities Rehabilitation, Inc., for the Truman Heights Water and Wastewater Pipeline Rehabilitation project in the amount of $3,597,261 plus a $359,726.10 contingency, for 1 a total contract amount not to exceed $3,956,987.10. (District 1) The motion to approve the recommendation was approved on Vice-Chair Castleberry’s motion, Commissioner Penn’s second on a 7-0 vote with Commissioners Moriarty, Navarro and Turrieta absent and one vacancy. 5. Recommend approval to award and execute a construction contract with Excel Construction Services, LLC., for the Rock Harbour Lift Station Improvements project in the amount of $6,036,600 plus a $603,660 contingency, for a total contract amount not to exceed $6,640,260. (District 10) The motion to approve the recommendation was approved on Vice-Chair Castleberry’s motion, Commissioner Penn’s second on a 7-0 vote with Commissioners Moriarty, Navarro and Turrieta absent and one vacancy. 6. Recommend approval to award and execute a construction contract with PGC General the 2021 Facilities – Large Facilities Indefinite Contractors, LLC., for Delivery/Indefinite Quantity contract in the amount of $5,000,000 for an initial 1-year term, with two 1-year extension options of $5,000,000, for a total contract amount not to exceed $15,000,000. The motion to approve recommendation for the initial 1-year term, with two 1- year extension options with direction to staff to come back to the Water & Wastewater Commission prior to executing extensions on Chair Lee’s motion, Vice-Chair Castleberry’s second on a 7-0 vote with Commissioners Moriarty, Navarro and Turrieta absent and one vacancy. 7. Recommend approval to negotiate and execute amendments to the professional services agreements with K Friese and Associates, Inc. (WBE) and CAS Consulting and Services, Inc. (MBE) for engineering services for the Oltorf Street Reclaimed Water Main Phase 1 & 2 projects in the amount of $334,395.94, for a total contract amount not to exceed $1,695,395.94. (Districts 3 and 9) The motion to approve the recommendation was approved on Vice-Chair Castleberry’s motion and Chair Lee’s second on a 6-0 vote with Commissioner Penn recusing, and Commissioners Moriarty, Navarro and Turrieta absent and one vacancy. 8. Recommend approval to negotiate and execute an amendment to the professional services agreement with AECOM Technical Services, Inc., for engineering services for the Walnut Creek Wastewater Treatment Plant Expansion to 100 million gallons per day project in the amount of $45,000,000 for a total contract amount not to exceed $60,000,000. (District 1) The motion to approve the recommendation was approved on Vice-Chair Castleberry’s motion and Commissioner Fisher’s second on a 6-0 vote with Commissioner Penn recusing, and Commissioners Moriarty, Navarro and Turrieta absent and one vacancy. 9. Recommend approval to award and execute a construction contract with Austin Underground, Inc. for Onion Creek Reclaimed Water Main Phase 1 project in the amount of $8,252,332 plus a $825,233.20 contingency, for a total contract amount not to exceed $9,077,565.20. (District 2) The motion to approve the recommendation was approved on Vice-Chair Castleberry’s motion, Commissioner Penn’s second on a 7-0 vote with Commissioners Moriarty, Navarro and Turrieta absent and one vacancy. 2  10. Recommend approval to negotiate and execute a Construction Manager at Risk Agreement with MGC Contractor’s Inc. for preconstruction and construction phase services for the Walnut Creek Primary Clarifier and Flow Equalization Basin Rehab project in an amount not to exceed $32,700,000. (District 1) The motion to approve the recommendation was approved on Vice-Chair Castleberry’s motion, Commissioner Penn’s second on a 7-0 vote with Commissioners Moriarty, Navarro and Turrieta absent and one vacancy. 11. Recommend approval to negotiate and execute a cost participation agreement with Stillwater Capital Investments, LLC for the City to reimburse the developer for an amount not to exceed $409,975 for costs associated with the design and construction of an oversized water main related to Service Extension Request No. 5077 that will provide water service to a proposed industrial development located at 13338 Old San Antonio Road. The motion to approve the recommendation was approved on Vice-Chair Castleberry’s motion, Commissioner Penn’s second on a 7-0 vote with Commissioners Moriarty, Navarro and Turrieta absent and one vacancy. 12. Recommend an increase to the City’s participation in the cost participation agreement with Stillwater Capital Investments, LLC for the City to reimburse the developer for an amount not to exceed $2,886,408 for costs associated with the design and construction of an oversized lift station and force main related to Service Extension Request No. 5078R that will provide wastewater service to a proposed industrial development located at 13338 Old San Antonio Road. The motion to approve the recommendation was approved on Vice-Chair Castleberry’s motion, Commissioner Penn’s second on a 7-0 vote with Commissioners Moriarty, Navarro and Turrieta absent and one vacancy. 13. Recommend approval of Service Extension Request No. 5313 for wastewater service to a 4.44-acre tract located at 8738 W US 290 Hwy within the Drinking Water Protection Zone, the City’s 2-mile Extra-Territorial Jurisdiction and Austin Water’s service area. The motion to approve the recommendation was approved on Vice-Chair Castleberry’s motion, Commissioner Penn’s second on a 7-0 vote with Commissioners Moriarty, Navarro and Turrieta absent and one vacancy. 14. Recommend approval of Austin Water’s Fiscal Year 2022-2023 Proposed Operating Budget, Capital Budget, new appropriations, and 5-Year Capital Improvement (CIP) spending plan. The motion to approve the recommendation was approved on Commissioner Penn’s motion, Commissioner Musgrove’s second on a 7-0 vote with Commissioners Moriarty, Navarro and Turrieta absent and one vacancy. DISCUSSION AND POSSIBLE ACTION FROM COMMISSION 15. Discussion of ratification of a contract with John Zamora Jr. d/b/a King Daddy Distribution LLC, for bottled and canned drinking water in the amount of $247,824. There were no questions raised by Water and Wastewater Commissioners. No action taken. 16. Approve the minutes of the May 26, 2022, Budget Committee meeting. (Budget Committee only) The minutes from the May 26, 2022, regular meeting were approved on Commissioner Penn’s motion and Commissioner Fisher’s second on a 3-0 vote with Chair Turrieta absent. 3 17. Approve the proposed Budget Committee Report (full Water and Wastewater Commission) The Budget Committee Report was approved on Vice-Chair Castleberry’s motion, Commissioner Michel’s second on a 7-0 vote with Commissioners Moriarty, Navarro, Turrieta absent and one vacancy. 18. Approve Austin Water’s Capital Improvement Projects located in the Drinking Water Protection Zone for inclusion in Austin Water’s five-year Capital Spending Plan (for Fiscal Year 2023 through Fiscal Year 2027) as required by Financial Policy Number 8. Austin Water’s Capital Improvement Projects were approved on Vice-Chair Castleberry’s motion, Commissioner Musgrove’s second on a 7-0 vote with Commissioners Moriarty, Navarro and Turrieta absent and one vacancy. 19. Approve the 2021-2022 Annual Internal Report of the Water and Wastewater Commission. The Annual Internal Report for 2021-2022 was approved on Chair Lee’s motion, Vice-Chair Castleberry’s second on a 7-0 vote with Commissioners Moriarty, Navarro and Turrieta absent and one vacancy. REPORTS BY COMMISSION SUBCOMMITTEES 20. Update from Joint Sustainability Committee – Commissioner Christy Williams provided an update. 21. Update from the Austin Integrated Water Task Force – Commissioner William Moriarty was absent and there was no update. STAFF BRIEFINGS 22. Staff briefing regarding the proposed Fiscal Year 2022-2023 budget Austin Water Assistant Director of Financial Services, Joseph Gonzales presented the briefing. 23. Staff briefing regarding water supply Austin Water Manager, Teresa Lutes presented the briefing. 24. Staff briefing regarding wildfire mitigation strategies Austin Water Manager, Matt Hollon presented the briefing. FUTURE AGENDA ITEMS 25. Discussion of future agenda items No future agenda items were discussed. Chair Lee adjourned the meeting at 8:06 p.m. without objection. APPROVED ACTION: The minutes were approved at the August 10, 2022, meeting on Vice Chair Castleberry’s motion, Commissioner Fisher’s second on a 7-0 vote with Commissioners Moriarty, Musgrove and Navarro absent. 4