Item 4 — original pdf

Backup

Item 4 # 22-2390 Water &Wastewater Commission: July 20, 2022 Council: July 28, 2022 Posting Language Recommend approval to award and execute a construction contract with Facilities Rehabilitation, Inc., for the Truman Heights Water and Wastewater Pipeline Rehabilitation project in the amount of $3,597,261 plus a $359,726.10 contingency, for a total contract amount not to exceed $3,956,987.10. (District 1) MWBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 98.89% MBE and 1.11% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson. Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language: Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Documents. Council Committee, Boards and Commission Action: July 20, 2022 − To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The Truman Heights Water and Wastewater Pipeline Rehabilitation project is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace, and upgrade deteriorated and aging water mains with a documented history of multiple breaks, that are in poor condition, and that impact service delivery. In addition, the program coordinates and includes wastewater lines in poor condition and in need of replacement within the project area. This project consists of the repair and replacement of existing water and wastewater mains located within the Truman Heights Neighborhood. Construction is to occur on the following streets: Samuel Huston Avenue, Bunche Road, Downs Drive, Hillcrest Lane, Woodmoor Drive, Woodmoor Circle, Stonegate Drive, Stonegate Circle, and Elmsgrove Drive. The work consists of the construction of approximately 5,058 linear feet of 8-inch waterline and 1,963 linear feet of 8-inch wastewater line including manholes, valves, and service lines to individual properties. Construction will include pavement repair for all trenches and revegetation of all disturbed areas. Due to the potential for encountering unknown underground utilities during construction, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover  Item 4 # 22-2390 Water &Wastewater Commission: July 20, 2022 Council: July 28, 2022 any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. The project proposes lane closures and/or detours during off-peak traffic hours. The contractor will install appropriate traffic detour signs and barricades to direct traffic. The contractor will work to ensure that residents and businesses always have access to their driveways. If access cannot be maintained, written notice of limited access will be provided to the affected property owner(s) at least 24 hours in advance. In addition, there will be planned temporary water and wastewater service interruptions, primarily during pipeline tie-in and service reconnection. Residents will be notified at least 48 hours in advance of planned service interruptions. This construction contract is time sensitive and is critical to the improvement of the infrastructure stability of Austin’s water distribution and wastewater collection systems. Delay or deferral of this contract will require additional time and cost for City operations crews to conduct maintenance and repairs. The contract allows 365 calendar days for completion of this project. This project is located within zip code 78721 (District 1). Facilities Rehabilitation, Inc (MBE/MH). is located in Austin, Texas. Strategic Outcome(s): Health and Environment. M/WBE Summary Public notice was given for this solicitation CLMC884 for the Truman Heights Water & Wastewater Pipeline Renewal project, through the City’s Vendor Connection web portal. Three bids were received and opened on April 28, 2022. Of the three bids received two bids were from MBE/WBE certified firms. Facilities Rehabilitation, Inc. submitted the lowest responsive bid: Facilities Rehabilitation, Inc., Austin, TX (MBE/MH) D Guerra Construction, LLC, Austin, TX (MBE/MH) Smith Contracting Co., Inc., Austin, TX $3,597,261 $4,463,727 $5,500,131 The contractor’s choice of work methodology provides for two areas of contracting opportunities which are listed below. Participation goals stated in the solicitation were 1.42% African American; 5.90% Hispanic; 0.34% Native/Asian; and 1.07% WBE. Total participation is estimated on the base bid amount: Bas e Bid : $ 3 , 5 9 7 , 2 6 1 . 0 0 PRIME MBE TOTAL $ 3,482,261.00 96.80% (MH) Facilities Rehabilitation, Inc., Austin, TX MBE TOTALS - SUBCONTRACTORS $ 75,000.00 2.08% African American Subtotal (MB) Sammie Kellough, Austin, TX (Hauling services) $ $ 60,000.00 60,000.00 Hispanic Subtotal $ - $ - Native/Asian American Subtotal (MB) Sammie Kellough, Austin, TX (Hauling services) $ $ 15,000.00 15,000.00 WBE TOTALS - SUBCONTRACTORS (FH) CL Concrete Construction, Lockhart, TX (Construction, water system) $ $ 40,000.00 40,000.00 1.67% 1.67% 0.00% 0.00% 0.42% 0.42% 1.11% 1.11% The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Second and third low bidder information is provided. SECOND BIDDER - D Guerra Construction, LLC, Austin, TX 97.16% MBE prime participation; 1.43% African American; 0.34% Native/Asian; 1.07% WBE subcontractor participation. THIRD BIDDER - Smith Contracting Co., Inc., Austin, TX 91.20% NON M/WBE prime participation; 1.44% African American; 5.91% Hispanic; 0.35% Native/Asian; 1.07% WBE; 0.03% NON M/WBE subcontractor participation. $5,500,131 $4,463,727 Project Location 969 FORTBRANCHCREEKTANNEHILLLNWEBBERVILLERDHEFLINLNDOWNSDREMARTINLUTHERKINGJRBLVDMEANDERDRADINASTSAMUELHUSTONAVEBUNCHERDWOODMOORDRHILLCRESTLNDELANOSTFORTBRANCHBLVDRHODESRDBANDERARDSTONEGATE DRROBSCOTTSTJACKIEROBINSONSTOAKCLIFFDRSCOTTSDALERDTRACORLNELMSGROVEDRTECHNICENTERDRSREDONDODRBUNDYHILL DRBROADHILLDRFILEY CVCELESTECIR¯0400800200600FeetPROJECT LOCATION: Truman Heights Water & Wastewater Pipeline RehabilitationWater: Approx. 4,867 LFWastewater: Approx. 1,891 LFItem:Project Limits3529018313071WAYMAKERWAYWESTLAKEDRSHOALCREEKBLVDCEDARSTPLAZAONTHELAKEProject Limits