Item 3 — original pdf

Backup

Item 3 # 22-2389 Water &Wastewater Commission: July 20, 2022 Council: July 28, 2022 Posting Language Recommend approval to award and execute a construction contract with Santa Clara Construction, Ltd. for the Wastewater Line Renewal and Spot Rehab Service (2023 to 2025) Indefinite Delivery/Indefinite Quantity contract in the amount of $3,200,000 for an initial 1-year term, with two 12-month extension options of $3,200,000, for a total contract amount not to exceed $9,600,000. MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 1.75% MBE and 1.07% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is contingent upon available funds in future Austin Water Capital budgets. Purchasing Language: Lowest responsive bid of two bids received through a competitive Invitation for Bid solicitation. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Council Committee, Boards and Commission Action: July 20, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: Indefinite Delivery/Indefinite Quantity contracts provide for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. Indefinite Delivery/Indefinite Quantity contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be given to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment. As needed and required, this contract is for the repair and replacement of deteriorated wastewater mains throughout the city including performing emergency repairs on wastewater mains and the wastewater collection system. In general, projects are larger or more complex than Austin Water (AW) crews can complete, but too small, isolated, or time sensitive to competitively bid as individual construction contracts.  Item 3 # 22-2389 Water &Wastewater Commission: July 20, 2022 Council: July 28, 2022 The wastewater collection system is essential for conveying wastewater to the treatment plants. Due to growth in Austin and deterioration from the harsh wastewater environment, existing collection system assets require repair and replacement. This project is for the repair and replacement of deteriorated wastewater mains and accessories, and the ID/IQ method of contract delivery allows flexibility to address issues within the collection system, including emergencies. This contract will help prevent and respond to sanitary sewer overflows and minimize environmental impacts before and during emergencies. This contract will cover the period of Fiscal Year 2023 to Fiscal Year 2025. The base bid was used to identify and determine the lowest responsive bidder and contract unit prices for each bid item. This request allows for the award and execution of a construction contract with Santa Clara Construction, Ltd. for an estimated period of one year with two annual extensions. If funds for the initial term are expended, staff may accelerate the extension options, but will not exceed the total contract amount. The extension options are subject to the agreement of both parties. This construction contract is time sensitive and is a critical component of maintenance and emergency repairs to the wastewater collection system. Failure to enter into a contract will place an undue burden on City construction crews. This project is located within all City Districts. Santa Clara Construction, Ltd. (MBE/MH) is located in Austin, Texas. Strategic Outcome(s): Health and Environment M/WBE Summary Public notice was given for this solicitation IFB 6100 CLMC911 Wastewater Line Renewal And Spot Rehab Service Contract (2023 to 2025), through the City’s Vendor Connection web portal. Two bids were received and opened on April, 21 2022. Of the two bids received, both were from MBE/WBE certified firms. Santa Clara Construction, Ltd. submitted the lowest responsive bid: Santa Clara Construction, LTD, Austin, TX (MBE/MH) Facilities Rehabilitation, Inc, Austin, TX (MBE/MH) $3,973,115.00 $4,395,000.00 The contractor’s choice of work methodology provides for four areas of contracting opportunities which are listed below. Participation goals stated in the solicitation were 1.36% African American; 5.20 % Hispanic; 0.39 % Native/Asian; and 1.07 % WBE. Total participation estimated on base bid amount of $3,973,115.00: MBE TOTAL – PRIME (MH) Santa Clara Construction, LTD, Austin, TX MBE TOTAL – SUBCONTRACTORS African American Subtotal (MB) EarthCo Landscape Construction, LLC., Georgetown, TX Hispanic Subtotal PVC Pipe Native/Asian Subtotal (MA) Benqwest, LLC., Austin, TX Diesel Diesel WBE TOTAL – SUBCONTRACTORS (FW) S & R Investments Inc dba Arrow Oil, Austin, TX NON M/WBE TOTAL – SUBCONTRACTORS Wolseley Investments, Round Rock, TX G & R Surveying, LLC., Austin, TX Redi-Mix, LLC., Austin, TX Centex Materials, LLC., Austin, TX Texas Concrete – A CRH Comp, Cedar Park, TX TRP Construction Group, LLC., Austin TX National Works, INC., Luling, TX The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. PVC Pipes, Manholes Surveying Concrete, Ready Mix Concrete Material Concrete Traffic Controls Asphalt Paving Unknown Unknown 1.75 % 1.36 % 1.36 % 0.00 % 0.00% 0.39 % 0.39 % 1.07 % 1.07 %