Item 5 — original pdf

Backup

Item 5 # 22-2392 Water &Wastewater Commission: July 20, 2022 Council: July 28, 2022 Posting Language Recommend approval to award and execute a construction contract with Excel Construction Services, LLC, for the Rock Harbour Lift Station Improvements project in the amount of $6,036,600 plus a $603,660 contingency, for a total contract amount not to exceed $6,640,260. (District 10) MWBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 7.23% MBE and 2.54% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson. Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language: Lowest responsive bid of four bids received through a competitive Invitation for Bid solicitation. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: July 20, 2022 — To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The Rock Harbour Lift Station was constructed in 1997, population growth in the area requires expansion of the lift station to convey increased wastewater flow. The lift station has exceeded its design capacity, resulting in significantly increased maintenance challenges and odor issues. The Rock Harbour Lift Station is part of the Austin Water wastewater collection system consisting of over 130 Lift Stations, 78 miles of force mains, and 2,900 miles of gravity lines. Lift Stations are typically mechanical systems of pumps, pipes and controls that lift and convey wastewater from lower to higher elevations within hilly terrain. The purpose of this project is to construct a new lift station to meet demand and reduce maintenance and odor problems. The new lift station design includes a wet well, valve vault, odor control equipment, screening equipment, electrical improvements to meet current Austin Water standards, a natural gas generator, and a retaining wall. Construction of these improvements will allow Austin Water to continue to provide wastewater services to the increasing population in the area as well as reduce the release of odor into the local neighborhood. Due to the potential for unknown conditions when working in an operating wastewater facility and the need to minimize equipment downtime, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money  Item 5 # 22-2392 Water &Wastewater Commission: July 20, 2022 Council: July 28, 2022 added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. This construction contract is time sensitive and is critical to the improvement of the infrastructure stability of Austin’s wastewater collection system. Delay or deferral of this contract will require Austin Water’s operations crews to perform additional repairs and maintenance work at the lift station until it is replaced. The project may impact traffic due to the project site being located in a cul-de-sac. Traffic control plans are in place to mitigate the impact to the traveling public. The work will be performed on City of Austin property (lift station) that is not open to the public. The project site is near an apartment complex that may be affected by construction activities. Efforts will be made to mitigate construction noise and odor. The contract allows 540 calendar days for completion of this project. This project is located within zip code 78726 (District 10). Excel Construction Services, LLC, is located in Leander, Texas. Strategic Outcome(s): Health and Environment. M/WBE Summary Public notice was given for this solicitation, CLMC923 for the Rock Harbour Lift Station Improvements project, through the City’s Vendor Connection web portal. Four bids were received and opened on April 21, 2022. Of the four bids received none of the firms submitting were certified MBE/WBE. Excel Construction Services, LLC submitted the lowest responsive bid: Excel Construction Services, Inc., Leander, TX Udelhoven, Inc., Floresville, TX BAR Constructors, Inc., Lancaster, TX Peabody General Contractors, Austin, TX $6,036,600 $6,383,081 $6,954,440 $7,255,088 The contractor’s choice of work methodology provides for 19 areas of contracting opportunities which are listed below. Participation goals stated in the solicitation were 0.52% African American; 3.29% Hispanic; 1.27% Native/Asian; and 1.45% WBE. Total participation is estimated on the base bid amount: Base Bid: $ 6,036,600.00 PRIME NON M/WBE TOTAL Excel Construction Services, LLC, Leander, TX $ 2,501,120.55 41.43% MBE TOTALS - SUBCONTRACTORS $ 436,278.00 7.23% African American Subtotal (MB) Avery's Lawn Care & Landscaping, LLC, Round Rock, TX (Erosion control) (MB) Lewis Clark Trucking, LLC, Austin, TX (Trucking/hauling) $ $ 39,342.50 34,342.50 0.65% 0.57% $ 5,000.00 0.08% Hispanic Subtotal (MH) Austin Underground, Inc., Lago Vista, TX (Underground pipeline construction) $ $ 298,140.00 298,140.00 Native/Asian American Subtotal (MA) Mechanica & Process Systems, LLC, Round Rock, TX (Heating, ventilation, AC) (FN) KLP Commercial, LLC, Manor, TX (Reinforcing steel) (FA) Tiru Gallery/Rama Tirumalacher, Austin, TX (Videotaping & construction photography) $ $ 98,795.50 9,250.00 $ $ 73,645.50 15,900.00 WBE TOTALS - SUBCONTRACTORS (FW) Terra Ecoservices, LLC, Austin, TX (SWPP inspection compliance) (FW) Tejas Destructors, Leander, TX (Sitework demolition) (FW) Woolery Custom Fence, Co., Elgin, TX (Chain link fence) (FW) Cynthia Cueva-Lima/Alpha Transportation Services, Austin, TX (Trucking/hauling) $ $ 153,375.00 8,400.00 $ $ $ 16,000.00 53,975.00 75,000.00 4.94% 4.94% 1.64% 0.15% 1.22% 0.26% 2.54% 0.14% 0.27% 0.89% 1.24% NON MBE/WBE TOTALS - SUBCONTRACTORS A Greater Austin Development Company, Ltd, Austin, TX (Concrete) BPR Operating, LLC, Pearland, TX (Rental pumps) Pump Solutions, Hutto, TX (Pumps) Construction Product Marketing, LLC, Phoenix, AZ (Leak JR Schneider Construction, Austin, TX (Excavation and grading) Seguin Fabricators, Seguin, TX (Fabricated steel) T. Morales Company, Florence, TX (Electrical) Coburn & Company, Austin, TX (Coating and painting) Centex Material Handling, Leander, TX (Concrete) $ $ 2,945,826.45 14,885.00 $ $ $ $ 13,381.34 739,478.00 196,131.11 361,000.00 $ $ $ $ 43,991.00 1,524,000.00 28,330.00 24,630.00 48.80% 0.25% 0.22% 12.25% 3.25% 5.98% 0.73% 25.25% 0.47% 0.41% The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Second and third low bidder information is provided. SECOND BIDDER - Udelhoven, Inc., Floresville, TX 83% NON M/WBE prime participation; 10.77% African American; 3.5% Hispanic; 1.27% Native/Asian; 1.46% WBE subcontractor participation. THIRD BIDDER - BAR Constructors, Inc., Lancaster, TX 74.48% NON M/WBE prime participation; 1.21% WBE; 24.31% NON M/WBE subcontractor participation. $6,954,440.00 $6,383,081.00  Rock Harbour Lift Station Improvements Project Map CIP ID 3168.057