Approved Minutes — original pdf

Approved Minutes

Water & Wastewater Commission Regular Meeting Minutes APPROVED: May 11, 2022 April 13, 2022 The Water and Wastewater Commission convened in a regular called meeting on April 13, 2022, at Austin Energy Headquarters, 4815 Mueller Boulevard in Austin, Texas and via videoconference. AGENDA Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Travis Michel (District 3) Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) Commissioners in Attendance: William Moriarty (via videoconference), Jesse Penn, Alex Navarro, Travis Michel, Chien Lee, Christianne Castleberry, Judy Musgrove, Christy Williams (via videoconference), Susan Turrieta CALL TO ORDER The meeting was called to order at 6:08 p.m. by Chair Chien Lee. PUBLIC COMMUNICATION: GENERAL Mark Olofson registered to speak during Public Communication: General to discuss his concerns with the criteria for rebate eligibility for the rainwater harvesting rebate program. A. APPROVAL OF MINUTES The minutes from the March 9, 2022, Water and Wastewater regular called meeting were approved on a 9-0 vote on Commissioner Turrieta’s motion and Commissioner Michel’s second with Commissioner Fisher absent and one vacancy. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute three cooperative contracts with Cellco Partnership, T-Mobile USA Inc., and AT&T Mobility National Accounts LLC for wireless communication services and equipment, each for a term of five years for total contract amounts not to exceed $40,730,000 divided among the contractors. Austin Water’s total requested authorization is $1,124,768. Recommended on a 9-0 vote on Vice Chair Castleberry’s motion and Commissioner Turrieta’s second with Commissioner Fisher absent and one vacancy. 2. Recommend approval to negotiate and execute five multi-term contracts for unarmed security guard services with IPSA Security Services, LLC, Vets Securing America, Securitas Security Services, Starside Security 04  & Investigation, Inc. (MBE), and Universal Protection Service LP, each for up to five years for total contract amounts not to exceed $45,000,000 divided among the contractors. Austin Water’s total requested authorization is $8,366,000. Recommended on a 9-0 vote on Vice Chair Castleberry’s motion and Commissioner Turrieta’s second with Commissioner Fisher absent and one vacancy. 3. Recommend approval of an amendment to a contract with Texas Excavation Safety System Inc. for continued utility location services, to increase the amount by $850,000 for a revised total contract amount not to exceed $1,150,000. Austin Water’s requested total authorization is $420,000. Recommended on a 9-0 vote on Vice Chair Castleberry’s motion and Commissioner Turrieta’s second with Commissioner Fisher absent and one vacancy. 4. Recommend approval to negotiate and execute a contract with AT&T to provide local and long-distance telephone services citywide, for a term of five years for a total contract amount not to exceed $15,600,000. Austin Water’s total requested authorization is $1,100,000. Recommended on a 9-0 vote on Vice Chair Castleberry’s motion and Commissioner Michel’s second with Commissioner Fisher absent and one vacancy. 5. Recommend approval to award and execute a construction contract with Facilities Rehabilitation, Inc., for the Academy Drive Water and Wastewater Pipeline Renewal project in the amount of $2,196,505 plus a $219,650.50 contingency, for a total contract amount not to exceed $2,416,155.50. (District 9) Recommended on a 7-1-1 vote on Commissioner Turrieta’s motion and Commissioner Michel’s second with Commissioner Moriarty voting no, Chair Lee recusing and Commissioner Fisher absent and one vacancy. 6. Recommend approval to award and execute a construction contract with Matous Construction Ltd., for the Davis WTP Filter Media Tank Improvements project in the amount of $820,000 plus a $82,000 contingency for a total amount not to exceed $902,000. (District 10) Recommended on a 9-0 vote on Vice Chair Castleberry’s motion and Commissioner Turrieta’s second with Commissioner Fisher absent and one vacancy. 7. Recommend approval of an ordinance amending City Code Chapter 2-13 (Administrative Adjudication of Violations) relating to establishing administrative penalties and penalty ranges for water conservation violations and Chapter 6-4 (Water Conservation) relating to obtaining and submitting evaluations. Recommended on a 9-0 vote on Vice Chair Castleberry’s motion and Commissioner Turrieta’s second with Commissioner Fisher absent and one vacancy. C. VOTING ITEMS FROM COMMISSION 1. Officer Elections for Officer Positions – The waiver of the term limit for the office of the chair was approved on an 8-0 vote on Vice Chair Castleberry’s motion and Commissioner Turrieta’s second with Chair Lee abstaining, Commissioner Fisher absent and one vacancy. Chair Lee was nominated on Vice Chair Castleberry’s motion and Commissioner Turrieta’s second for the office of the chair and was accepted by Chair Lee and approved on an 8-0 vote with Chair Lee abstaining and Commissioner Fisher absent and one vacancy. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov0. 5 The waiver of the term limit for the office of the vice chair was approved on an 8-0 vote on Commissioner Turrieta's motion and Commissioner Penn’s second with Vice Chair Castleberry abstaining, Commissioner Fisher absent and one vacancy. Commissioner Castleberry was nominated on Chair Lee’s motion and Commissioner Turrieta’s second for the office of the vice chair and was accepted by Vice Chair Castleberry and approved on an 8-0 vote with Vice Chair Castleberry abstaining and Commissioner Fisher absent and one vacancy. D. NON-VOTING ITEMS FROM COMMISSION 1. Ratify a contract with Ovivo USA LLC to provide a turbine drive and installation, in the amount of $280,000. Assistant Director of Operations, Rick Coronado answered questions from commissioners. 2. Ratify a contract with Texas Excavation Safety System Inc. to provide utility location services, in the amount of $105,854. Assistant Director of Operations, Rick Coronado answered questions from commissioners. 3. Discussion of meeting schedule for the Budget Committee of the Water and Wastewater Commission. Budget Committee Chair Susan Turrieta confirmed the members of the Budget Committee include Vice Chair Michel, and Commissioners Penn and Fisher and will be meeting on April 25, May 26th and June 22nd to discuss developing a budget committee report for the Water and Wastewater Commission to review and consider for recommendation to Council. E. REPORTS BY COMMISSION SUBCOMMITTEES 1. Update from Joint Sustainability Committee – Commissioner Williams provided an update from the Joint Sustainability Committee’s meeting in March. 2. Update from the Austin Integrated Water Task Force – Commissioner Moriarty provided an update from the Austin Integrated Water Task Force meeting in March. F. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 3. Proposed Revisions to Water Conservation Ordinance (related to Commission voting item B7) – Assistant Director of Environmental, Planning and Development Services Kevin Critendon, Division Manager Kevin Kluge and Austin Water Staff Steve Villatoro delivered a presentation on how the proposed water conservation penalty will be applied and enforced. G. OTHER BUSINESS 1. Discussion of administration matters – Assistant Director of Financial Services provided an update to the commission related to the City budget adoption schedule alignment with the Water & Wastewater’s timeline and schedule and advised that to meet the deadline to include the Water and Wastewater Commission’s recommendation ahead of the Council’s budget adoption, either the July or August meeting will need to be rescheduled. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov0. 6 H. FUTURE AGENDA ITEMS 1. Discussion of future agenda items – Commissioner Navarro requested a presentation on the water conservation and usage of the Tesla plant; Commissioner Michel requested an update on zebra mussel mitigation and Commissioner Musgrove requested an update on the status of aquifer storage and recovery. ADJOURN The meeting was adjourned at 7:24 p.m. by Chair Lee. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov0. 7