Approved Minutes — original pdf

Approved Minutes

Water & Wastewater Commission Regular Meeting Minutes March 9, 2022 APPROVED: April 13, 2022 The Water and Wastewater Commission convened in a regular called meeting on March 9, 2022, at Austin Energy Headquarters, 4815 Mueller Boulevard in Austin, Texas and via videoconference. AGENDA Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Travis Michel (District 3) Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) Commissioners in Attendance: William Moriarty, Jesse Penn, Alex Navarro, Travis Michel, Chien Lee, Christianne Castleberry, Judy Musgrove, Christy Williams, Grant Fisher, Susan Turrieta CALL TO ORDER The meeting was called to order at 6:12 p.m. by Chair Lee. PUBLIC COMMUNICATION: GENERAL There were no registered speakers for Public Communication. A. APPROVAL OF MINUTES The minutes from the February 16, 2022 Water and Wastewater regular called meeting were approved on a 9-0 vote on Commissioner Moriarty’s motion and Commissioner Michel’s second with Commissioner Turrieta off the dais and one vacancy. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with Eurofins Abraxis, Inc. to provide consumable test kits for water monitoring analysis, for a term of five years in an amount not to exceed $500,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Moriarty’s motion and Commissioner Musgrove’s second with Commissioner Turrieta off the dais and one vacancy. 2. Recommend approval to award a contract with Chemrite, Inc. to provide liquid sodium permanganate, for a term of five years in the amount not to exceed $4,109,500. Recommended by The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. the Water and Wastewater Commission on a 9-0 vote on Commissioner Moriarty’s motion and Commissioner Musgrove’s second with Commissioner Turrieta off the dais and one vacancy. 3. Recommend approval to award a contract with ACT Pipe & Supply Inc. to provide ductile iron fittings and pipe joint restraint devices, for a term of five years in an amount not to exceed $800,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Moriarty’s motion and Commissioner Musgrove’s second with Commissioner Turrieta off the dais and one vacancy. 4. Recommend approval to amend a contract with Grey Wall Software, LLC d/b/a Veoci.com to provide continued software subscription services for situational awareness, continuity of operations and emergency management, to increase the amount by $314,700 for a revised total contract amount not to exceed $613,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Moriarty’s motion and Commissioner Musgrove’s second with Commissioner Turrieta off the dais and one vacancy. 5. Recommend approval to amend a contract with L.J. Power, Inc. d/b/a L.J. Power Generators for continued generator maintenance, purchase, and repair services, to increase the amount by $1,105,000, for a revised total contract amount not to exceed $3,084,000. Austin Water’s total requested authorization is $300,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Moriarty’s motion and Commissioner Musgrove’s second with Commissioner Turrieta off the dais and one vacancy. 6. Recommend approval to negotiate and execute an amendment to the professional services agreement with CDM Smith, Inc., for engineering services for the Ullrich Water Treatment Plant Conversion (OSGSH) in the amount of $4,051,654.63, for a total contract amount not to exceed $6,112,654.63. (District 8) Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Moriarty’s motion and Commissioner Musgrove’s second with Commissioner Turrieta off the dais and one vacancy. 7. Recommend approval to negotiate and execute a professional services agreement with Pape- Dawson Consulting Engineers Inc., (staff recommendation) or one of the other qualified responders for Request for Qualifications Solicitation No. CLMP324A to provide engineering services for Project Connect – Water/Wastewater Utility Support Program in amount not to exceed $3,000,000. (Districts 1, 2, 3, 4, 7, and 9) Recommended by the Water and Wastewater Commission on an 8-0 vote on Vice Chair Castleberry’s motion and Commissioner Musgrove’s second with Commissioner Michel recusing, Commissioner Turrieta off the dais and one vacancy. 8. Recommend approval to award and execute a construction contract with Cedar Hills Construction, LLC, for the Southwest Allandale Neighborhood Water and Wastewater System Renewal project in the amount of $4,676,368.50 plus a $467,636.85 contingency, for a total contract amount not to exceed $5,144,005.35. (District 10) Recommended by the Water and Wastewater Commission The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. on a 10-0 vote on Commissioner Michel’s motion and Commissioner Turrieta’s second and one vacancy. 9. Recommend approval of an ordinance amending City Code Chapter 2-13 (Administrative Adjudication of Violations) relating to establishing administrative penalties and penalty ranges for water conservation violations and Chapter 6-4 (Water Conservation) relating to obtaining and submitting evaluations. Postponed by the Water and Wastewater Commission on a 10-0 vote on Chair Lee’s motion and Vice Chair Castleberry’s second and one vacancy. 10. Recommend approval to negotiate and execute an amendment to the cost reimbursement agreement with William Lyon Homes to increase the amount of the City’s cost reimbursement by $973,340.00 for a total amount not to exceed $1,500,000.00 for costs associated with the design and construction of an oversized water main and appurtenances related to Service Extension Request No. 4116R3 that will provide water service to a proposed single-family development located at 6001 Kellam Road. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Moriarty’s motion and Commissioner Musgrove’s second with Commissioner Turrieta off the dais and one vacancy. 11. Recommend approval to negotiate and execute an amendment to the cost reimbursement agreement with William Lyon Homes to increase the amount of the City’s cost reimbursement by $852,145.00 for a total amount not to exceed $1,675,000.00 for costs associated with the design and construction of an oversized wastewater force main and appurtenances related to Service Extension Request No. 4117R3 that will provide wastewater service to a proposed single-family development located at 6001 Kellam Road. Recommended by the Water and Wastewater Commission on a 10-0 vote on Commissioner Michel’s motion and Commissioner Turrieta’s second and one vacancy. C. NON-VOTING ITEMS FROM COMMISSION 1. Appointment of Budget Committee Members and Officers, Chair and Vice-Chair – Chair Lee appointed Commissioner Turrieta and Commissioner Michel to continue as Chair and Vice Chair with Commissioners Penn and Fisher as members. 2. Discussion of meeting schedule for Budget Committee – Budget Committee Chair Turrieta advised that the budget committee work with staff to determine the upcoming meeting schedule. D. REPORTS BY COMMISSION SUBCOMMITTEES 1. Update from Joint Sustainability Committee – Commissioner Williams provided an update. 2. Update from the Austin Integrated Water Task Force – Commissioner Moriarty and Austin Water Assistant Director Kevin Critendon provided an update. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. E. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. Federal and State Infrastructure Funding – Austin Water Manager Christina Romero presented the update and answered questions from commissioners. 2. Winter Storm Implementation Plan/Quarterly Update – Austin Water Assistant Director Anna Bryan-Borja, Austin Water Assistant Director Shay Ralls Roalson and Austin Water Manager Stephanie Sue presented the update and answered questions from commissioners. 3. Update on 2022 Boil Water Notice – Austin Water Assistant Director Anna Bryan-Borja provided an update and answered questions from commissioners. F. OTHER BUSINESS 1. Discussion of administration matters – Chair Lee welcomed District 2 Water and Wastewater Commission appointee, Commissioner Alex Navarro. Commissioner Navarro introduced himself to the commission. G. FUTURE AGENDA ITEMS 1. Discussion of future agenda items – Chair Lee opened the floor for requests from commissioners for staff briefing topics and reminded everyone that a commissioner can request a briefing topic outside of meetings by seeking a co-sponsor and making the request to the commission liaison. No future items were suggested. ADJOURN The meeting was adjourned at 7:54 p.m. by Chair Lee. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov.