B5 — original pdf

Backup

Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: April 13, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Shay Ralls Roalson May 5, 2022 Client: Agenda Item Recommend approval to award and execute a construction contract with Facilities Rehabilitation, Inc., for the Academy Drive Water and Wastewater Pipeline Renewal project in the amount of $2,196,505 plus a $219,650.50 contingency, for a total contract amount not to exceed $2,416,155.50. (District 9) Amount and Source of Funding Funding is available in the Capital Budget of Austin Water. Lowest responsive bid of one bid received through a competitive Invitation for Bid solicitation. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A April 13, 2022 - To be reviewed by the Water & Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 98.63% MBE and 1.37% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Academy Drive Water & Wastewater Pipeline Renewal is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace, and upgrade deteriorated and aging water mains with a documented history of multiple breaks, that are in poor condition, and that impact service delivery. In addition, the program coordinates and includes wastewater lines in poor condition and in need of replacement within the project area. This project consists of the replacement of existing water and wastewater mains located within the general boundaries of Academy Drive from Newning Avenue to East Riverside Drive, Bickler Road from Academy Drive to Pecan Grove Road, and Pecan Grove Road from Newning Avenue to Alameda Drive. The water system renewal includes approximately 2,695 linear feet of 8-inch main and 45 linear feet of 12-inch main along with service lines to individual properties and associated appurtenances. The wastewater system renewal includes approximately 2,600 linear feet of 8-inch main, manholes, and service lines to individual properties. Due to the potential for unknown subsurface conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. The project proposes lane closures and/or detours during off-peak traffic hours. The contractor will install appropriate traffic detour signs and barricades to direct traffic. The contractor will work to ensure that residents and businesses have access to their driveways at all times. If access cannot be maintained, written notice of limited access will be provided to the affected property owner(s) at least 24 hours in advance. In addition, there will be planned temporary water and wastewater service interruptions, primarily during pipeline tie-in and service reconnection. Residents will be notified at least 48 hours in advance of planned service interruptions. This construction contract is time sensitive and is critical to the improvement of the infrastructure stability of Austin’s water distribution and wastewater collection systems. Delay or deferral of this contract will require additional time and cost for City operations crews to conduct maintenance and repairs. The contract allows 365 calendar days for completion of this project. This project is located within zip code 78704 (District 9). Facilities Rehabilitation, Inc. is located in Austin, TX.  M/WBE Summary Public notice was given for this solicitation, CLMC897 Academy Drive Water and Wastewater Pipeline Renewal, through the City’s Vendor Connection web portal. One bid was received and opened on February 10, 2022. The one bid received was from a MBE/WBE certified firm. Facilities Rehabilitation, Inc. submitted the lowest responsive bid: Facilities Rehabilitation, Inc., Austin, TX (MBE/MH) $2,196,505.00 The contractor’s choice of work methodology provides for two areas of contracting opportunities which are listed below. Participation goals stated in the solicitation were 1.82% African American; 4.65 % Hispanic; 0.38% Native/Asian; 0.75% WBE. Total participation is estimated on the base bid amount: PRIME MBE TOTAL (MH) Facilities Rehabilitation, Inc., Austin, TX Base Bid: $ 2,196,505.00 $ 2,116,505.00 96.36% MBE TOTALS - SUBCONTRACTORS $ 50,000.00 2.28% African American Subtotal (MB) Sammie J Kellough, Austin, TX (hauling) WBE TOTALS - SUBCONTRACTORS (FA) Marie's Trucking, Austin, TX (hauling) (FH) CL Concrete Construction Corporation, Lockhart, TX (construction services) $ $ 50,000.00 50,000.00 $ $ $ 30,000.00 10,000.00 20,000.00 2.28% 2.28% 1.37% 0.46% 0.91% The Contractor submitted a MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department.