B3 — original pdf

Backup

Water & Wastewater Commission Review and Recommendation Safety COA Strategic Direction: April 13, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Rick Coronado May 5, 2022 Client: Agenda Item Recommend approval of an amendment to a contract with Texas Excavation Safety System Inc. for continued utility location services, to increase the amount by $850,000 for a revised total contract amount not to exceed $1,150,000. Austin Water’s requested total authorization is $420,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Contract Amendment April 13, 2022 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. N/A Prior Council Action: Boards and Commission Action: MBE/WBE: The contract with Texas Excavation Safety System Inc. is required by the State of Texas Utilities Code, Title 5, Chapter 251 and requires the City contact Texas Excavation Safety System Inc. before digging can start in order to locate and mark pipe locations in right of ways for entities that will be excavated. The increase in usage is due to surges in average monthly tickets and annual cost per ticket increases. Additionally, with the increase in construction within the growing city, and switching water meters from the standard meters over to the new water meters, usage will continue to increase every year. The proposed amendment takes into consideration the ticket cost increase, increase in number of tickets submitted, additional projects, and a small buffer for unexpected events. The contract increase will ensure the City maintains requirements set forth in Texas Utilities Code, Title 5, Chapter 251. Contract Detail: Contract Term Initial Term Proposed Amendment TOTAL Length Of Term 5 yrs. 5 yrs. Current Contract Authorization $300,000 $300,000 Requested Additional Authorization $850,000 $850,000 Revised Total Authorization $ 300,000 $ 850,000 $1,150,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.