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Water & Wastewater Commission Review and Recommendation Safety, Health and Environment December 1, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office December 9, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Santa Clara Construction, LTD., for the Hyde Park Water and Wastewater Pipeline Renewal project in the amount of $7,722,797.50 plus a $772,279.75 contingency, for a total contract amount not to exceed $8,495,077.25. (District 9) Amount and Source of Funding Funding in the amount of $8,325,175.71 is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Lowest responsive bid of four bids received through a competitive Invitation for Bid solicitation. N/A December 1, 2021 — To be reviewed by the Water and Wastewater Commission This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 79.15% MBE and 0.89% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Hyde Park Water and Wastewater Pipeline Renewal project is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace, and upgrade deteriorated and aging water mains with a documented history of multiple breaks, that are in poor condition, and that impact service delivery. In addition, the program coordinates and includes wastewater lines and other needed improvements by other departments within the project area. This project consists of the repair and replacement of existing water and wastewater mains located within the general boundaries of 48th Street (North) to 45th Street (South) and Evans Avenue (East) to Avenue D (West) in Hyde Park. The water system renewal includes approximately 10,990 linear feet of main ranging from 8-inch to 16- inch along with associated appurtenances and service lines to individual properties. The wastewater system renewal includes approximately 7,950 linear feet of pipe ranging from 8-inch to 12-inch, manholes, and service lines to individual properties. This project also includes the addition of sidewalk and bikeway improvements mostly on Speedway, Avenue F, Duval, and 47th Street. This item includes one allowance. The allowance of $400,000 is for the relocation of private water and wastewater services. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of work whose details are not yet determined at the time of bidding. Due to the potential for unknown subsurface conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. The project proposes lane closures and/or detours during off-peak traffic hours. The contractor will install appropriate traffic detour signs and barricades to direct traffic. The contractor will work to ensure that residents and businesses have access to their driveways at all times. If access cannot be maintained, written notice of limited access will be provided to the affected property owner(s) at least 24 hours in advance. In addition, there will be planned temporary water and wastewater service interruptions, primarily during pipeline tie-in and service reconnection. Residents will be notified at least 48 hours in advance of planned service interruptions. This construction contract is time sensitive and is critical to the improvement of the infrastructure stability of Austin’s water distribution and wastewater collection systems. Delay or deferral of this contract will require additional time and cost for City operations crews to conduct maintenance and repairs. The contract allows 750 calendar days for completion of this project. This project is located within zip code 78751. Santa Clara Construction, LTD. is located in Austin, Texas. M/WBE Summary Public notice was given for this solicitation, CLMC839 Hyde Park Water and Wastewater Pipeline Renewal project, through the City’s Vendor Connection web portal. Four bids were received and opened on September 30, 2021. Of the four bids received, three bids were from MBE/WBE certified firms. Santa Clara Construction, LTD. submitted the lowest responsive bid: Santa Clara Construction, LTD., Austin, TX (MBE/MH) Peabody General Contractors, LLC, Austin, TX Austin Underground, Inc., Lago Vista, TX (MBE/MH) Facilities Rehabilitation Inc., Austin, TX (MBE/MH) Base Bid $7,322,797.50 $7,832,451.50 $7,963,074.00 Non-Responsive Base Bid + Allowance $7,722,797.50 $8,232,451.50 $8,363,074.00 The contractor’s choice of work methodology provides for 12 areas of subcontracting opportunities which are listed below. Participation goals stated in the solicitation were 1.77% African American; 5.31% Hispanic; 0.39% Native/Asian; and 0.88% WBE. Total participation is estimated on the base bid amount: Base Bid:7,322,797.50$ PRIMEMBE TOTAL4,843,205.76$ 66.14%(MH) Santa Clara Construction, LTD., Austin, TX MBE TOTALS - SUBCONTRACTORS952,458.00$ 13.01%African American Subtotal130,456.00$ 1.78%(MB) Earthco Landscape Construction, LLC, Georgetown, TX (DI Fittings and Valves)130,456.00$ 1.78%Native/Asian American Subtotal822,002.00$ 11.23%(MA) Alpha Paving Industries, LLC, Round Rock, TX (HMAC Paving (Paving/Resurfacing, Street - Major & Residential))822,002.00$ 11.23%WBE TOTALS - SUBCONTRACTORS65,500.00$ 0.89%(FW) S&R Investments, Inc. dba Arrow Oil, Austin, TX (Diesel)58,500.00$ 0.80%(FW) Chlor-Serv, Inc. Hutto, TX (Chlorination)7,000.00$ 0.10%NON MBE/WBE TOTALS - SUBCONTRACTORS1,461,633.74$ 19.96%Wolseley Investments, Round Rock, TX (PVC Pipe, Valves, Manholes)1,329,219.78$ 18.15%G & R Surveying, LLC, Austin, TX (Surveying)24,155.90$ 0.33%Redi-Mix, LLC, Austin, TX (Concrete)500.00$ 0.01%Centex Materials, LLC, Austin, TX (Concrete)500.00$ 0.01%Texas Concrete A CRH Company, Cedar Park, TX (Concrete)500.00$ 0.01%TRP Construction Group, LLC, Austin, TX (Traffic Control)37,871.26$ 0.52%Flasher Limited, Jarrell, TX (Striping)29,691.80$ 0.41%National Works, Luling, TX (Manhole Coatings)39,195.00$ 0.54%The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Second and third low bidder information is provided. SECOND BIDDER – Peabody General Contractors, LLC, Austin, TX 70.15% NON M/WBE prime participation; 1.78% African American; 5.36% Hispanic; 8.94% Native/Asian; 1.01% WBE; 12.76% NON M/WBE subcontractor participation. THIRD BIDDER - Austin Underground, Inc., Lago Vista, TX 95.58% MBE prime participation; 1.78% African American; 0.40% Native/Asian; 0.90% WBE subcontractor; 1.34% NON M/WBE subcontractor participation . $7,963,074.00 $7,832,451.50 Hyde Park Water and Wastewater Pipeline Renewal T S E P U L A D A U G E 50T H S T F E U N E V A T S A N E W O R E 49T H S T E 48T H H ALF S T E 4 8 T H S T E 48T H ST E 46T H ST G E U N E V A H E U N E V A • •• •290 E V A S N A V E • •• •1 E 51 S T S T E 49TH ST E 48T H S T T S L A V U D E 50T H S T • •• •• •35 E V A S N A V E E V A S N A V E E 49T H S T F AIR FIE L D L N E 48T H S T E 46TH ST E 47TH ST E V A S R E EIL E V A L L E W S A C E 45TH ST A E U N E V A W 46TH ST B E U N E V A C E U N E V A W 45TH ST D E U N E V A K E E R C R ALLE W Y A W D E E P S W 44T H S T E 44T H ST F E U N E V A W 43R D S T W 42 N D S T E 43R D ST H E U N E V A ¯ 500 Feet Water: Approx. 11,336 LF E 42N Wastewater: Approx. 7,949 LF ST D 0 250 750 1,000 E 44TH ST KEASBEY ST T S R E RIV D E R