Approved Minutes — original pdf

Approved Minutes

Water & Wastewater Commission Regular Meeting Minutes October 6, 2021 APPROVED: November 3, 2021 The Water and Wastewater Commission convened in a regular called meeting on October 6, 2021 at Austin City Hall, 301 W. Second Street in Austin, Texas. AGENDA Chien Lee, Chair (District 4) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Chien Lee, Christianne Castleberry, Judy Musgrove, Christy Williams, Grant Fisher, Susan Turrieta Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) William Atallah (District 6) Judy Musgrove (District 7) Susan Turrieta (District 10) Christy Williams (District 8) CALL TO ORDER The meeting was called to order at 6:01 p.m. by Chair Lee. CITIZEN COMMUNICATION: GENERAL There were no registered speakers for Citizen Communication. A. APPROVAL OF MINUTES The minutes from the September 1, 2021 Water and Wastewater regular called meeting were approved on an 8-0 vote on Vice-Chair Castleberry’s motion and Commissioner Moriarty’s second with Commissioner Turrieta off the dais, Commissioner Atallah absent and one vacancy. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with Merrick Industries, Inc., to provide liquid carbon feeders, in the amount not to exceed $80,945. Recommended by the Water and Wastewater Commission on an 8-0 vote on Commissioner Moriarty’s motion and Vice-Chair Castleberry’s second with Commissioner Turrieta off the dais, Commissioner Atallah absent and one vacancy. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes October 6, 2021 APPROVED: November 3, 2021 2. Recommend approval to award multi-term contracts with Ferguson Waterworks, Core and Main, LP and ACT Pipe and Supply, Inc., to provide fire hydrant parts, for up to five years for a total contract amount not exceed $2,640,590 divided among the three contractors. Recommended by the Water and Wastewater Commission on an 8-0 vote on Commissioner Moriarty’s motion and Vice-Chair Castleberry’s second with Commissioner Turrieta off the dais, Commissioner Atallah absent and one vacancy. 3. Recommend approval to negotiate and execute a cooperative contract with immixTechnology, Inc. for maintenance and support of Infor software used for tracking and recording service requests, work orders, and asset inspections, for a term of five years in an amount not to exceed $2,520,000. Recommended by the Water and Wastewater Commission on an 8-0 vote on Commissioner Moriarty’s motion and Vice-Chair Castleberry’s second with Commissioner Turrieta off the dais, Commissioner Atallah absent and one vacancy. 4. Recommend approval to award and execute a construction contract with PGC General Contractors, LLC, for the Handcox Water Treatment Plant Process Building HVAC Improvement project in the amount of $902,765 plus a $90,276.50 contingency, for a total contract amount not to exceed $993,041.50. (District 6) Recommended by the Water and Wastewater Commission on an 8-0 vote on Commissioner Moriarty’s motion and Vice-Chair Castleberry’s second with Commissioner Turrieta off the dais, Commissioner Atallah absent and one vacancy. 5. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with the I-35 Capital Express North Roadway Project in the amount of $8,160,611.06 plus a 10% contingency of $816,061.11 for a total amount not to exceed $8,976,672.17. (Districts 1, 4, & 7) Recommended by the Water and Wastewater Commission on an 8-0 vote on Commissioner Moriarty’s motion and Vice-Chair Castleberry’s second with Commissioner Turrieta off the dais, Commissioner Atallah absent and one vacancy. 6. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with the I-35 Capital Express South Roadway Project in the amount of $2,772,461.74 plus a 10% contingency of $ 277,246.17 for a total amount not to exceed $ 3,049,707.91. (Districts 2, 3 & 9) Recommended by the Water and Wastewater Commission on an 8-0 vote on Commissioner Moriarty’s motion and Vice-Chair Castleberry’s second with Commissioner Turrieta off the dais, Commissioner Atallah absent and one vacancy. 7. Recommend approval of a resolution authorizing the issuance by Pilot Knob Municipal Utility District No. 3 of $11,390,000 Unlimited Tax Bonds, Series 2021. Recommended by the Water and Wastewater Commission on a 7-0 vote on Vice-Chair Castleberry’s motion and Commissioner Williams’ second with Commissioner Michel recusing, Commissioner Turrieta off the dais, Commissioner Atallah absent and one vacancy. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes October 6, 2021 APPROVED: November 3, 2021 8. Recommend approval to negotiate and execute a cost participation agreement with Milestone Community Builders for the City to reimburse the developer in an amount not to exceed $6,066,135 for costs associated with the design and construction of an oversized water main and elevated water reservoir related to Service Extension Request No. 4577R to provide water service to a proposed single- family development located at 1300 Lost Creek Boulevard; and approve an ordinance waiving the requirements of Section 25-9-66(B) of the City Code related to such cost participation payment. (District 8) Recommended by the Water and Wastewater Commission on an 8-0 vote on Commissioner Moriarty’s motion and Vice-Chair Castleberry’s second with Commissioner Turrieta off the dais, Commissioner Atallah absent and one vacancy. 9. Recommend approval of Service Extension Request No. 5067 for wastewater service to a 0.62-acre tract located at 10802 D K Ranch Road within the Drinking Water Protection Zone, the City’s Limited Purpose Jurisdiction and Austin Water’s service area. (District 10) Recommended by the Water and Wastewater Commission on an 8-0 vote on Commissioner Moriarty’s motion and Vice-Chair Castleberry’s second with Commissioner Turrieta off the dais, Commissioner Atallah absent and one vacancy. 10. Recommend approval to negotiate and execute an interlocal agreement with Northern Arizona University for research relating to the Balcones Canyonland Preserve, in an amount not to exceed $295,000. Recommended by the Water and Wastewater Commission on an 8-0 vote on Commissioner Moriarty’s motion and Vice-Chair Castleberry’s second with Commissioner Turrieta off the dais, Commissioner Atallah absent and one vacancy. 11. Recommend approval of an ordinance amending the Fiscal Year 2021-2022 Combined Utility Revenue Bond Redemption Fund (Ordinance No. 20210811-001) to increase the transfer in from the Water and Wastewater Reserve Fund by $20,000,000 and increase other operating requirement expenditures by $20,000,000 for the purpose of defeasing and redeeming certain outstanding bonds secured by the Reserve Fund. Recommended by the Water and Wastewater Commission on an 8-0 vote on Commissioner Moriarty’s motion and Vice-Chair Castleberry’s second with Commissioner Turrieta off the dais, Commissioner Atallah absent and one vacancy. C. REPORTS BY COMMISSION SUBCOMMITTEES 1. Update from Austin Integrated Water Resource Planning Community Task Force — Commissioner Moriarty provided an update. 2. Update from Winter Storm Working Group — Vice-Chair Castleberry provided an update. D. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. Advanced Metering Infrastructure (MyATXWater) Update — Austin Water Assistant Director of Operations, Rick Coronado provided an update and answered questions. 2. Capital Contracting Outreach Briefing — Capital Contracting Office Director, Rolando Fernandez provided a briefing and answered questions. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes E. FUTURE AGENDA ITEMS October 6, 2021 APPROVED: November 3, 2021 1. Discussion of future agenda items. — Chair Lee reminded commissioners that the 2022 Meeting Schedule will be a voting agenda item in November and that the Water and Wastewater Commissioner vacancy on the Joint Sustainability Committee remains open and available for an appointment at an upcoming meeting. ADJOURN The meeting was adjourned at 7:50 p.m. by Chair Lee. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov.