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Water & Wastewater Commission Review and Recommendation Safety, Economic Opportunity and Affordability, Health and Environment November 3, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office November 18, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Austin Underground, Inc., for South Austin Regional WWTP Sludge Transfer Line and Reclaimed Water Line project in the amount of $5,751,536 plus a $575,153.60 contingency, for a total contract amount not to exceed $6,326,689.60. (District 3) Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Lowest responsive bid of five bids received through a competitive Invitation for Bid solicitation. N/A November 3, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 96.95% MBE and 3.03% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The South Austin Regional WWTP Sludge Transfer Line and Reclaimed Water Line is part of the Renewing Austin Wastewater and Reclaimed Water Program. Austin Water’s collection system is fundamental for conveyance of wastewater to Austin Water’s treatment plants. Austin Water’s collection system is a large and complex system, consisting of approximately 2,900 miles of wastewater mains, and serving approximately one million customers. An existing sludge transfer line and reclaimed water line are exposed and are visible from the banks of the Colorado River due to natural erosion over time. These lines represent single points of failure for the South Austin Regional Wastewater Treatment Plant, the Hornsby Bend Biosolids Management Plant, and numerous reclaimed water customers south of the Colorado River. The proposed project will repair and replace approximately 1,720 linear feet of deteriorated sludge line (wastewater) and approximately 1,860 linear feet of reclaimed water main and associated appurtenances. The lines will be placed deeper beneath the Colorado River for additional erosion protection. This item includes four allowances. The allowance of $60,000 will be used to address security services during construction (to cover security at night when security fencing is not intact). The allowance of $50,000 will be used to address additional Bermuda block sodding along the length of the installed pipe. The allowance of $25,000 will be used to address contaminated soil or groundwater testing and removal. The allowance of $65,000 will be used for installation of an automatic security gate. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of work whose details are not yet determined at the time of bidding. This contract will include award of an alternate bid item for repairing and paving the road and driveway on Fallwell Lane at the entrance of the wastewater treatment plant. An alternate bid is a specified item of the construction work that is priced separately and may be awarded as part of the contract if the bids come within the specified budget. Due to the potential for unforeseen construction issues, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. There will be no impact on the traveling public because the pipes will be bored deep under the Colorado River from the South Austin Regional Wastewater Treatment Plant property to easements on private property on the north bank of the river. This construction contract is time sensitive and is a critical component of maintenance and repair to the wastewater and reclaimed water system. Delay or deferral of this contract will place an undue burden on City operations crews, will have a negative effect on infrastructure stability, and increase the risk to the operations at South Austin Regional Wastewater Treatment Plant and Hornsby Bend Biosolids Management Plant. The contract allows 425 calendar days for completion of this project. This project is located within zip code 78742 (District 3). The project will be managed by the Public Works Department. Austin Underground, Inc. is located in Lago Vista, Texas. MBE/WBE Summary Public notice was given for this solicitation CLMC737 - South Austin Regional WWTP Sludge Transfer Line and Reclaimed Water Line project, through the City’s Vendor Connection web portal. Five bids were received and opened on September 9, 2021. Of the five of bids received, one bid was from an MBE/WBE certified firm. Austin Underground, Inc. submitted the lowest responsive bid including an allowance of $200,000 and an alternate of $80,000. Base Bid Austin Underground, Inc., Lago Vista, TX (MBE/MH) Austin Engineering Co., Inc., Austin, TX Alcott, Inc. dba TCH Directional Drilling, Friendswood, TX Flintco, Austin, TX Western Municipal Construction of Texas, LLC, Justin, TX The contractor’s choice of work methodology provides for four areas of contracting opportunities which are listed below. Participation goals stated in the solicitation were 3.05% African American; 7.99% Hispanic; 0.46% Native/Asian; 3.01% WBE. Total participation is estimated on the base bid amount: $5,471,536.00 $5,497,393.00 $6,117,939.30 $7,595,999.05 Non-Responsive Base Bid+Allowance+Alternates $5,751,536.00 $5,882,393.00 $6,440,739.30 $7,923,699.05 Base Bid: $ 5,471,536.00 PRIME MBE TOTAL $ 5,110,436.00 93.40% (MH) Austin Underground, Inc., Lago Vista, TX MBE TOTALS - SUBCONTRACTORS $ 194,000.00 3.55% African American Subtotal (MB) Sam Kellough Trucking, Austin, TX (Trucking, Hourly Haul) $ $ 168,000.00 168,000.00 3.07% 3.07% Native/Asian American Subtotal (MA) Benqwest, Austin, TX (Fuel Oil, Diesel) WBE TOTALS - SUBCONTRACTORS (FA) Marie's Trucking, Austin, TX (Trucking, Hourly Haul) NON MBE/WBE TOTALS - SUBCONTRACTORS Austin Underground dba Cubic Concrete, Lago Vista, TX (Concrete) Custom Crete, Austin, TX (Concrete) Centex Materials, Austin, TX (Concrete) Texas Concrete, Cedar Park, TX (Concrete) Hardrock Directional Drilling, San Antonio, TX (Horizontal drilling and boring) W&C Surveying dba Eagle Eye Construction Layout, Leander, TX (Construction Services) Lone Star Paving, Austin, TX (Asphalt Paving & Milling) Alpha Paving, Round Rock, TX (Asphalt Paving & Milling) TRP Construction Group Austin, TX (Barricades, Portable, Striping) Avery Lawncare & Landscaping, Round Rock, TX (Erosion Control & Seeding) Dakota Utility Contractors, Ennis, TX (Drilling & Boring) $ $ 26,000.00 26,000.00 0.48% 0.48% $ $ 166,000.00 166,000.00 3.03% 3.03% $ $ $ $ $ $ 1,100.00 100.00 100.00 100.00 100.00 100.00 0.02% 0.00% 0.00% 0.00% 0.00% 0.00% $ 100.00 0.00% $ $ $ $ 100.00 100.00 100.00 100.00 0.00% 0.00% 0.00% 0.00% $ 100.00 0.00% The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Second and third low bidder information is provided. SECOND BIDDER - Austin Engineering Co., Inc., Austin, TX 69% NON M/WBE prime participation; 3.09% African American; 8.00% Hispanic; 2.00% Native/Asian; 3.5% WBE; 14.41% NON M/WBE subcontractor participation. THIRD BIDDER – Alcott, Inc. dba TCH Directional Drilling, Friendswood, TX 58.52% NON M/WBE prime participation; 0.31% African American; 15.93% Hispanic; 1.33%; Native/Asian; 0.34% WBE; 23.57% NON M/WBE subcontractor participation. $6,117,939.30 $5,497,393.00