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Water & Wastewater Commission Review and Recommendation November 3, 2021 Safety, Mobility COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing November 18, 2021 Client: Kevin Critendon Agenda Item Recommend approval to award two contracts with Earthco Landscape Construction, LLC (MBE) and Unity Contractor Services, Inc. (MBE), to provide boundary vegetation treatment for wildfire mitigation, each for a term of five years for total contract amounts not to exceed $3,902,000, divided between the contractors. Amount and Source of Funding Funding in the amount of $615,450 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: the The Purchasing Office issued an Invitation for Bids (IFB) 2200 APC1012 REBID for these services. The solicitation issued on June 21, 2021 and it closed on July 27, 2021. Of the five offers received, the recommended contractors submitted lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 3, 2021- To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities.  These contracts will provide vegetation treatment services at various locations of Austin Water Wildland Conservation Division properties, Parks and Recreation Department land, and other City properties. The services include vegetation cutting, disposal, and all related activities in order to reduce the risk and harmful effects of potential wildfires on the City Balcones Canyonlands Preserve, the City Water Quality Protection Lands, and City Parkland in Travis, Hays, and Williamson counties. These are new contracts. The requested authorization amount was determined using future estimated spend. The recommended contractors are certified City MBEs. PRICE ANALYSIS a) Solicitations: 142 notices were sent, including 8 MBE and 12 WBE firms with 3 M/WBE firms responding. b) Cost Analysis: The proposed contract pricing is consistent with a 6.50% increase represented in the market. M/WBE Summary The Small and Minority Business Resources Department (SMBR) determined that no goals are appropriate for this solicitation. Although no goals have been established for this solicitation, the contractor was required to comply with the City’s MBE/WBE Procurement Program if areas of subcontracting were identified. The following recommended contractor has complied with the City’s MBE/WBE Procurement Program in subcontracting areas identified and were approved by SMBR. MBE TOTAL - PRIME Earthco Landscape Construction LLC, Georgetown, TX MBE TOTAL – SUBCONTRACTOR (MB) Robert Earl Ashford, Jr., Austin, TX (Hauling services) 100% TBD *Only use title if necessary (please remove this note before submitting) Revised 4/2020