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Water & Wastewater Commission Review and Recommendation November 3, 2021 Health and Environment, Safety Commission Meeting Date: Council Meeting Date: COA Strategic Direction: November 18, 2021 Department: Purchasing Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute a contract with GE Grid Solutions LLC, to provide relays and power quality meters, for a term of five years in the amount not to exceed $1,250,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. N/A November 3, 2021 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. Prior Council Action: Boards and Commission Action: MBE/WBE:  The contract will provide the City with approved original equipment manufacturer by GE Multilin for relays and power quality meters (PQM). The parts will provide vital monitoring and protection of electrical distribution systems and critical process equipment throughout the Austin water and wastewater treatment plants, distribution and collection systems. The protective relays and PQM are a component of the electrical protection and monitoring system that requires OEM replacement to maintain compliance with higher level programed system architecture and maintenance software systems provided by in house technicians. The requested authorization amount for this contract was determined using departmental estimates based on historical spend, along with a small annual increase to account for an increase in repairs due to aging equipment. If the City is unable to secure a contract, proper maintenance and unscheduled repairs would not be accomplished, risking component failures. GE Multilin relay failures will potentially affect the Austin Water treatment operation systems electrical distribution and critical process equipment, thereby hindering multiple processes throughout the treatment process. PRICE ANALYSIS a) Cost Analysis: The proposed contract pricing is consistent with a 4.56% increase represented in the market