Approved Minutes — original pdf

Approved Minutes

Water & Wastewater Commission Regular Meeting Minutes September 1, 2021 Approved: October 6, 2021 The Water and Wastewater Commission convened in a regular called meeting on September 1, 2021 at Austin City Hall, 301 W. Second Street in Austin, Texas. AGENDA Chien Lee, Chair (District 4) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Chien Lee, Christianne Castleberry, William Atallah, Christy Williams Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) William Atallah (District 6) Judy Musgrove (District 7) Susan Turrieta (District 10) Christy Williams (District 8) CALL TO ORDER The meeting was called to order at 6:00 p.m. by Chair Chien Lee. CITIZEN COMMUNICATION: GENERAL There were no registered speakers for Citizen Communication. A. APPROVAL OF MINUTES The minutes from the August 4, 2021 Water and Wastewater regular called meeting were approved on a 6-0-1 vote on Commissioner Michel’s motion and Commissioner Penn’s second with Vice-Chair Castleberry abstaining, Commissioners Musgrove, Fisher and Turrieta absent and one vacancy. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with Bluebeam, Inc., to provide site and building plan markup software licenses, cloud service, maintenance, and support, for a term of three years for a total contract amount not to exceed $850,000. Austin Water’s total requested authorization is $39,362. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Michel’s motion and Vice-Chair Castleberry’s second with Commissioners The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes Musgrove, Fisher and Turrieta absent and one vacancy. September 1, 2021 Approved: October 6, 2021 2. Recommend approval to award a multi-term contract with Schuler Contracting, LLC, to provide sandy and chocolate loam, for up to five years for a total contract amount not to exceed $5,105,000. Austin Water’s total requested authorization is $4,080,000. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Michel’s motion and Vice-Chair Castleberry’s second and Commissioners Musgrove, Fisher and Turrieta absent and one vacancy. 3. Recommend approval to award a multi-term contract with Polydyne Inc., for liquid polymer, for up to five years for a total contract amount not to exceed $4,000,000. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Michel’s motion and Vice-Chair Castleberry’s second with Commissioners Musgrove, Fisher and Turrieta absent and one vacancy. 4. Recommend approval to negotiate and execute various multi-term cooperative contracts to provide heavy equipment rental services, with Anderson Machinery Austin Inc, R B Everett Co, Vermeer Equipment of Texas Inc. and other contractors, each for up to 33 months for total contract amounts not to exceed $585,000, divided among the contractors. Austin Water’s total requested authorization is $180,000. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Michel’s motion and Vice-Chair Castleberry’s second with Commissioners Musgrove, Fisher and Turrieta absent and one vacancy. 5. Recommend approval to negotiate and execute various cooperative contracts during the Fiscal Year 2021-2022, for the purchase of computer, network and other technology hardware, software and related maintenance and technology services, in an amount not to exceed $63,448,196. Austin Water’s total requested authorization is $7,099,000. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Michel’s motion and Vice-Chair Castleberry’s second with Commissioners Musgrove, Fisher and Turrieta absent and one vacancy. 6. Recommend approval to award and execute a construction contract with Insituform Technologies, LLC, for the In-Situ Wastewater Line Renewal Program (2022-2024) Indefinite Delivery/Indefinite Quantity contract in the amount of $1,350,000 for an initial 1-year term, with two 1-year extension options of $1,350,000, for a total contract amount not to exceed $4,050,000. Recommended by the Water and Wastewater Commission on a 6-1 vote on Commissioner Michel’s motion and Vice- Chair Castleberry’s second with Commissioner Moriarty voting no, Commissioners Musgrove, Fisher and Turrieta absent and one vacancy. 7. Recommend approval to award and execute a construction contract with M.A. Smith Contracting, Co., for Piland Triangle Waterline Interconnect project in the amount of $1,577,340.00 plus a $157,734.00 contingency, for a total contract amount not to exceed $1,735.074.00. (District 2) Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Michel’s motion and Vice-Chair Castleberry’s second with Commissioners Musgrove, Fisher and Turrieta absent and one vacancy. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes September 1, 2021 Approved: October 6, 2021 8. Recommend approval of a resolution authorizing Austin Water to continue a pilot program and issue incentives during Fiscal Year 2021-2022 for alternative onsite water reuse systems for large new commercial and multi-family developments under the utility’s new regulatory framework, in a total aggregate amount not to exceed $1,000,000, and not to exceed $500,000 for each individual project. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Michel’s motion and Vice-Chair Castleberry’s second with Commissioners Musgrove, Fisher and Turrieta absent and one vacancy. C. NON-VOTING ITEMS FOR DISCUSSION 1. Ratification of five contracts for emergency repairs and goods for Austin Water, with Meylan Enterprises, Inc., PGC General Contractors, LLC D/B/A Peabody General Contractors, Matous Construction LTD, Sun Coast Resources Inc, and DPC Industries, Inc., in the amount of $1,083,907. Assistant Director of Business Services, Anna Bryan-Borja provided background on these contracts for emergency repairs and purchases related to Winter Storm Uri. D. REPORTS BY COMMISSION SUBCOMMITTEES 1. Update from Winter Storm Working Group – Vice-Chair Castleberry provided an update. E. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. Water Loss and Mitigation Briefing – Austin Water Division Manager, Matt Cullen provided a briefing. Austin Water Director Greg Meszaros and Matt Cullen answered questions. C. FUTURE AGENDA ITEMS 1. Discussion of future agenda items. — Chair Lee recognized Commissioner Moriarty to provide an update on his attendance at the Audit and Finance Council Committee meeting regarding the Water and Wastewater Commission’s request for an audit of the Customer Assistance Program’s eligibility. Austin Water Director Greg Meszaros announced that preliminary work on the audit process has begun. Director Meszaros confirmed an AMI (Advanced Metering Infrastructure) update is scheduled for October. Chair Lee requested updates on Lake Buchanan levels and what the impact of COVID-19 has been on water consumption and Austin Water’s storage capacity. ADJOURN The meeting was adjourned at 6:55 p.m. by Chair Lee. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov.