Approved Minutes — original pdf

Approved Minutes

Water & Wastewater Commission Regular Meeting Minutes August 4, 2021 APPROVED: September 1, 2021 The Water and Wastewater Commission convened in a regular called meeting on August 4, 2021 at Waller Creek Center, Room 104, 625 East 10th Street, in Austin, Texas. AGENDA Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Chien Lee, Judy Musgrove, Grant Fisher, Susan Turrieta Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Vacant (District 6) Judy Musgrove (District 7) Susan Turrieta (District 10) Christy Williams (District 8) CALL TO ORDER The meeting was called to order at 6:01 p.m. by Chair Chien Lee. CITIZEN COMMUNICATION: GENERAL There were no registered speakers for Citizen Communication. A. APPROVAL OF MINUTES The minutes from the July 14, 2021 Water and Wastewater regular called meeting were approved on a 7-0 vote on Commissioner Turrieta’s motion and Commissioner Penn’s second with Vice-Chair Castleberry and Commissioner Williams absent and two vacancies. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award a multi-term contract with ECS Environmental Solutions, to provide installation, removal and rental of activated carbon-based odor control units, for up to five years for a total contract amount not to exceed $481,295. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Moriarty’s motion and Commissioner Michel’s second with Vice-Chair Castleberry and Commissioner Williams absent and two vacancies. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes August 4, 2021 APPROVED: September 1, 2021 2. Recommend approval to award a multi-term contract with Univar Solutions USA Inc., for fluorosilicic acid, for up to five years for a total contract amount not to exceed $1,550,000. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Moriarty’s motion and Commissioner Michel’s second with Vice-Chair Castleberry and Commissioner Williams absent and two vacancies. 3. Recommend approval of amendments to three existing cooperative contracts with Carrier Corporation; Johnson Controls Inc.; and Trane U.S. Inc.; for continued chiller systems maintenance, repair, inspection, and installation, for an increase of $4,675,000, for revised total contract amounts not to exceed $12,928,937, divided among the contractors. Austin Water’s requested authorization is $750,000. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Moriarty’s motion and Commissioner Michel’s second with Vice-Chair Castleberry and Commissioner Williams absent and two vacancies. 4. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation (TXDOT) for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with the TXDOT Loop 360 at Westlake Roadway Project in the amount of $7,010,054 plus a 10% contingency of $701,005.40 for a total amount not to exceed $7,711,059.40. (District 10) Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Turrieta’s motion and Commissioner Penn’s second with Vice-Chair Castleberry and Commissioner Williams absent and two vacancies. 5. Recommend approval to award and execute a construction contract with PGC General Contractors, LLC, for Facilities - Emergency and Lift Station Indefinite Delivery/Indefinite Quantity contract in the amount of $4,000,000 for an initial 1-year term, with two, 1-year extension options of $4,000,000 for a total contract amount not to exceed $12,000,000. No recommendation by the Water and Wastewater Commission, due to the lack of affirmative votes by the quorum. Austin Water and Capital Contracting Office staff addressed questions regarding why only one bid was received and explained the need for the contract. Two motions were made but neither achieved the six affirmative votes required for motions to pass. Chair Lee made a motion, with a second by Commissioner Moriarty, to only recommend approval of the base contract for a 1-year term and not include the two, 1-year extension options. The motion failed on a vote of 4-3 with Chair Lee and Commissioners Moriarty, Penn and Fisher voting yes and Commissioners Michel, Musgrove and Turrieta voting no, with Vice-Chair Castleberry and Commissioner Williams absent and two vacancies. Commissioner Michel made a motion, with a second by Commissioner Turrieta, to recommend approval of the contract with the two, 1-year extensions included. . The second motion failed on a vote of 4-3 with Commissioners Michel Turrieta, Penn and Musgrove voting yes and Chair Lee and Commissioners Moriarty and Fisher voting no, with Vice-Chair Castleberry and Commissioner Williams absent and two vacancies. 6. Recommend approval to award and execute a construction contract with Austin Underground, Inc. for Springdale and 290 Water Line Improvements project in the amount of $6,437,898 plus a $643,789.80 contingency, for a total contract amount not to exceed $7,081,687.80. (District 1) Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Penn’s The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes August 4, 2021 APPROVED: September 1, 2021 motion and Chair Lee’s second with Vice-Chair Castleberry and Commissioner Williams absent and two vacancies. 7. Recommend approval to negotiate and execute an amendment to the existing interlocal agreement (ILA) with Travis County for relocation and adjustments of existing water lines and appurtenances in conflict with Travis County’s roadway improvements on Elroy Road between McAngus Road and Kellam Road to increase Austin’s contribution for design and construction costs by $220,375.67 for a total not to exceed $416,762.67. Recommended by the Water and Wastewater Commission on a 7- 0 vote on Commissioner Moriarty’s motion and Commissioner Michel’s second with Vice-Chair Castleberry and Commissioner Williams absent and two vacancies. 8. Recommend approval to negotiate and execute a cost participation agreement with Stillwater Capital Investments, LLC for the City to reimburse the developer for an amount not to exceed $1,930,850 for costs associated with the design and construction of an oversized lift station and force main related to Service Extension Request No. 5078 that will provide wastewater service to a proposed residential development located at 13338 Old San Antonio Road. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Michel’s motion and Commissioner Penn’s second with Vice-Chair Castleberry and Commissioner Williams absent and two vacancies. 9. Recommend approval of Austin Water’s FY 2021-2022 proposed Operating Budget, Capital Budget, new appropriations, and 5-Year Capital Improvement (CIP) spending plan. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Turrieta’s motion and Commissioner Michel’s second with Vice-Chair Castleberry and Commissioner Williams absent and two vacancies. C. REPORTS BY COMMISSION SUBCOMMITTEES 1. Update from Winter Storm Working Group – Commissioner Moriarty provided an update. D. DISCUSSION ITEMS AND POSSIBLE ACTION FROM COMMISSION 1. Approve the June 30, 2021 Budget Committee Draft Meeting Minutes by the Budget Committee Members — Approved by the Water and Wastewater Commission’s Budget Committee on a 5-0 vote on Commissioner Moriarty’s motion and Commissioner Penn’s second, with all Committee members voting. 2. Approve the Budget Committee Report for Fiscal Year 2021-2022 — Approved by the Water and Wastewater Commission on a 7-0 vote on Commissioner Michel’s motion and Commissioner Penn’s second with Vice-Chair Castleberry and Commissioner Williams absent and two vacancies. E. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. Austin Water’s FY 2021-2022 Proposed Budget — Austin Water Assistant Director Joseph Gonzales presented Austin Water’s FY 2021-2022 proposed budget. Austin Water Director The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes August 4, 2021 APPROVED: September 1, 2021 Greg Meszaros and Assistant Director Gonzales answered questions. C. FUTURE AGENDA ITEMS 1. Discussion of future agenda items. — Chair Lee reminded the Commission that Commissioner Moriarty requested a staff briefing on water loss and mitigation. Director Greg Meszaros confirmed that it would be on the September agenda. Commissioner Fisher requested an update on AMI (Advanced Metering Infrastructure) implementation. ADJOURN The meeting was adjourned at 7:35 p.m. by Chair Lee. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov.