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Water & Wastewater Commission Review and Recommendation September 1, 2021 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing Client: Rick Coronado September 30, 2021 Agenda Item Recommend approval to award a multi-term contract with Polydyne Inc., for liquid polymer, for up to five years for a total contract amount not to exceed $4,000,000. Amount and Source of Funding Funding in the amount of $800,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 SLW1053 for these goods. The solicitation issued on April 5, 2021 and it closed on April 29, 2021. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A September 1, 2021 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities an insufficient number of certified M/WBEs; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract is for liquid polymer to be used at the Hornsby Bend Biosolids Management Plant to thicken and dewater sludge. The polymer will be used to treat and reuse the City bio-solids (sewage sludge) from the wastewater treatment plants and several small package plants around the City. The polymer will be delivered and stored at the Hornsby Bend facility. The contract is replacing a contract expiring October 29, 2021. The requested amounts were determined by departmental estimates using historical, current, and projected spending data. The recommended contractor is not the current provider of these goods. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 5 yrs. Contract Authorization $1,600,000 $ 800,000 $ 800,000 $ 800,000 $4,000,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. PRICE ANALYSIS a) Solicitations: 54 notices were sent, including 0 MBE and 2 WBE firms with no M/WBE firms responding. b) Cost Analysis: The proposed contract pricing is consistent with an 10.71% increase represented in the market.