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Water & Wastewater Commission Review and Recommendation Health and Environment September 1, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office September 30, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Insituform Technologies, LLC, for the In-Situ Wastewater Line Renewal Program (2022-2024) Indefinite Delivery/Indefinite Quantity contract in the amount of $1,350,000 for an initial 1-year term, with two 1-year extension options of $1,350,000, for a total contract amount not to exceed $4,050,000. Amount and Source of Funding Funding for the initial amount of $1,350,000 is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Funding for the extension options is contingent upon available funding in future budgets. Purchasing Language: Only bid received through a competitive Invitation for Bid solicitation. N/A Prior Council Action: Boards and Commission Action: MBE/WBE: September 1, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 10.39% MBE and 0.80% WBE participation. Austin Water’s wastewater collection system includes over 2,950 miles of piping throughout the City that transports wastewater from residences and businesses to the wastewater treatment plants. Due to growth in Austin and deterioration from age and the harsh wastewater environment, existing collection system assets require on-going maintenance including repair and replacement. This project is for the rehabilitation of deteriorated wastewater mains using the Cured in Place Pipe (CIPP) trenchless method. Because it is trenchless, the cost and time for rehab are typically less than the conventional open cut construction method. The Indefinite Delivery/Indefinite Quantity (ID/IQ) method of contract delivery is selected for the project to allow flexibility to address issues and respond to emergencies within the collection system as they are identified. Indefinite Delivery/Indefinite Quantity contracts provide for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. Indefinite Delivery/Indefinite Quantity contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be assigned to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment. The base bid was used to identify and determine the lowest responsive bidder and to determine contract unit prices for each bid item. This request allows for the award and execution of a construction contract with Insituform Technologies, LLC for an estimated period of one year with two 1-year extensions. However, if funds for the initial term are expended staff may accelerate the extension options, but in no event will exceed the total contract amount. The extension options are subject to the agreement of both parties. This construction contract is time sensitive and is a critical component of maintenance and emergency repairs to the wastewater collection system. Failure to enter into the contract will place an undue burden on City construction crews and may lead to increased health and environmental risks due to failed wastewater lines. This project will be located City wide in all Districts. Insituform Technologies, LLC is located in Chesterfield, Missouri. M/WBE Summary Public notice was given for this solicitation CLMC860 In Situ Wastewater Line Renewal Program (2022 – 2024), through the City’s Vendor Connection web portal. One bid was received and opened on July 15, 2021. The one bid received was not an MBE/WBE certified firm. Insituform Technologies, LLC submitted the lowest responsive bid: Insituform Technologies, LLC, Chesterfield, MO $1,942,350.00 The contractor’s choice of work methodology provides for two areas of subcontracting opportunities which are listed below. Participation subgoals stated in the solicitation were 1.30% African American; 8.40% Hispanic; 0.69% Native/Asian, 0.80% WBE. Total participation estimated on base bid amount of $1,942,350.00: NON M/WBE TOTAL – PRIME Insituform Technologies, LLC, Chesterfield, MO MBE TOTAL – SUBCONTRACTORS African American Subtotal (MB) All Points Inspection Services, Austin, TX Hispanic Subtotal (MH) Austin Formula Utilities, LLC, Austin, TX (MH) Lewis Concrete Restoration, Buda, TX Native/Asian Subtotal (MA) Rama Tiru, Austin, TX (Pipe Cleaning) (Manhole installs, Misc. sewer excavations) (Manholes, construction, and re-construction) (Construction photography and video) (Landscaping, tree protection, erosion control) WBE TOTAL – SUBCONTRACTORS (FW) Jecker Fields Services, Inc., San Marcos, TX NON M/WBE TOTAL – SUBCONTRACTORS Acme Barricades, LLC, Belton, TX The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. (Traffic Control) Unknown 10.39% 1.30% 8.40% 0.69% 0.80% Unknown Unknown