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Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Economic Opportunity and Affordability August 4, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing August 26, 2021 Client: Anna Bryan-Borja Agenda Item Recommend approval amendments to three existing cooperative contracts with Carrier Corporation; Johnson Controls Inc.; and Trane U.S. Inc.; for continued chiller systems maintenance, repair, inspection, and installation, for an increase of $4,675,000, for revised total contract amounts not to exceed $12,928,937, divided among the contractors. Austin Water’s requested authorization is $750,000. Amount and Source of Funding Funding is available in the Fiscal Year 2020-2021 Operating Budgets of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Contract Amendments May 24, 2018 – Council approved the original contract, item 26, on a 10- 0 vote with Council Member Troxclair absent. August 4, 2021 – To be reviewed by the Water and Wastewater Commission. August 9, 2021 – To be reviewed by the Electric Utility Commission. August 10, 2021 – To be reviewed by the Airport Advisory Commission. This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Prior Council Action: Boards and Commission Action: MBE/WBE: The proposed amendments will increase authorization on contracts for chiller systems maintenance, repair, inspection, and installation services for various City departments. The need for the increase is due to un-forecasted maintenance and repairs across multiple City departments. City departments require consistent and reliable preventative maintenance and repair services for City facilities chiller systems. Chiller systems include air-cooled chillers, chilled water systems, pumps, and cooling towers that make up a part of the facility’s heating, ventilation, and air conditioning systems. Services provided will include monthly or quarterly preventative maintenance, annual inspections, unscheduled repairs, and the installation of repair parts or replacement of like systems. Contract Details: Contract Term Initial Term Proposed Amendments TOTAL Length of Term 53 mos. 53 Current Contract Authorization $8,253,937 $8,253,937 Revised Total Requested Additional Authorization Authorization $4,675,000 $4,675,000 $8,253,937 $4,675,000 $12,928,937 Note: Contract Authorization amounts are based on the City’s estimated annual usage.