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Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: August 4, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing August 26, 2021 Client: Rick Coronado Agenda Item Recommend approval to award a multi-term contract with Univar Solutions USA Inc., for fluorosilicic acid, for up to five years for a total contract amount not to exceed $1,550,000. Amount and Source of Funding Funding in the amount of $25,833 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 SLW1054 for these goods. The solicitation issued on May 10, 2021 and it closed on May 25, 2021. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A August 4, 2021 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE:  The contract will provide fluorosilicic acid to Austin Water for use as an approved water treatment chemical. Fluorosilicic acid is used in the water treatment process to provide a fluoride supplement aiding in public dental health. This contract is replacing a contract expiring on August 30, 2021. The requested amounts were determined by departmental estimates using historical, current, and projected spending data. The recommended contractor is not the current provider of these goods. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 5 yrs. Contract Authorization $ 620,000 $ 310,000 $ 310,000 $ 310,000 $1,550,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. PRICE ANALYSIS a) Solicitations: 48 notices were sent, including 5 WBE firms with no M/WBE firms responding. b) Cost Analysis: The Proposed contract pricing is consistent with an 1.02% increase represented in the market.