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Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: August 4, 2021 Commission Meeting Date: Council Meeting Date: Department: Austin Water August 26, 2021 Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with PGC General Indefinite Contractors, LLC, Delivery/Indefinite Quantity contract in the amount of $4,000,000 for an initial 1-year term, with two, 1-year extension options of $4,000,000 for a total contract amount not to exceed $12,000,000. - Emergency and Lift Station for Facilities Amount and Source of Funding Funding for the initial amount of $4,000,000 is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Funding for the extension options is contingent upon available funding in future budgets. Purchasing Language: Only one bid received through a competitive Invitation for Bid solicitation. N/A Prior Council Action: Boards and Commission Action: MBE/WBE: August 4, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 7.19% MBE and 1.48% WBE participation. A previous contract was developed to support facility needs such as emergency response services as well as non-emergency improvements for components of the Austin Water system. That contract was approved by Council in 2014 and has been completed and fully expended. This is the third in a sequence of contracts to deliver necessary emergency and non-emergency lift station services. Indefinite Delivery/Indefinite Quantity contracts provide for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. Indefinite Delivery/Indefinite Quantity contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be assigned to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment. This contract will be used by Austin Water Facility Engineering to address facility emergencies and maintain lift stations. The work includes but is not limited to emergency on call response, operations support, and the rehabilitation of existing facilities. The contractor will provide on-call or emergency response services to repair/replace components of the system due to maintenance, failure, etc. The base bid was used to identify and determine the lowest responsive bidder and to determine contract unit prices for each bid item. This request allows for the award and execution of a construction contract with Peabody General Contractors, LLC (PGC General Contractors) for an estimated period of one year with two one-year extensions. However, if funds for the initial term are expended, staff may accelerate the extension options. In no event will the total contract amount be exceeded. The extension options are subject to the agreement of both parties. The previous/current contract authorization has been completely allocated and any delay in execution could have immediate impacts on Austin Water’s ability to complete needed work at lift stations and to respond timely to failures at critical facilities. This project will be located City wide in various Districts including the City’s Extraterritorial Jurisdiction. PGC General Contractors, LLC is located in Austin, Texas. PGC General Contractors, LLC, Austin, TX M/WBE Summary Public notice was given for this solicitation CLMC866 Facilities - Emergency and Lift Station IDIQ, through the City’s Vendor Connection web portal. One bid was received and opened on June 17, 2021. The one bid received was not from an MBE/WBE certified firm. PGC General Contractors, LLC submitted the lowest responsive bid: The contractor’s choice of work methodology provides for eleven areas of contracting opportunities which are listed below. Participation subgoals stated in the solicitation were 1.85% African American; 4.69% Hispanic; 0.68% Native/Asian, 1.48% WBE. Total participation is estimated on base bid amount of $4,000,000: NON M/WBE TOTAL – PRIME PGC General Contractors, LLC, Austin, TX MBE TOTAL – SUBCONTRACTORS $4,000,000 Unknown (Topsoil and Fill Dirt) (Headwalls, Concrete) African American Subtotal (MB) Avery Williamson dba Avery's Lawn Care & Landscaping, LLC, Austin, TX (MB) CVI Development, LLC, Austin, TX Hispanic Subtotal (MH) Melendrez Trucking, LLC, Austin, TX (MH) T. Morales Co. Electric & Controls, Ltd., Florence, TX (MH) Rucoba & Maya Construction, LLC, Kyle, TX Native/Asian Subtotal (MN) Big Sky Surveying, LLC, Austin, TX (MA) Alpha Paving Industries, LLC, Round Rock, TX (Topsoil and Fill Dirt) (Construction, Water System, Main and Service Line) (Construction, Sidewalk & Driveway) (Survey) (Driveway pavement, Portland cement concrete) 7.19% 1.82% 4.69% 0.68% WBE TOTAL – SUBCONTRACTORS (FH) J. Arbor Contracting LLC, Manor TX (FN) KLP Commercial, LLC, Rosebud, TX (FH) Lewis Concrete Restoration, Buda, TX The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. (Erosion Control Services) (Handrails) (Manholes) 1.48%