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Water & Wastewater Commission Review and Recommendation Health and Environment July 14, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office July 29, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with PGC General Contractors, LLC, for the Northwest Area Lift Station Improvements: Spring Lake #2 for a total contract amount not to exceed $344,000. (District 6) Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of one bid received through a competitive Invitation for Bid solicitation. A complete solicitation package is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A July 14, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A The Spring Lake #2 Lift Station was constructed in 1999 and was designed to pump wastewater from the neighboring community to the nearby Balcones Water Reclamation Plant (WRP) to provide non-potable, reclaimed water for irrigation of the Balcones Country Club golf course. The lift station does not currently operate as intended due to the age of certain components and it cannot pump necessary amounts of wastewater to the WRP. The City has a contractual obligation to send more wastewater to the golf course and flows from Spring Lake #2 Lift Station are necessary to provide this supply. To restore pumping capacity, the Spring Lake #2 Lift Station requires rehabilitation of the automated valve control system, replacement of the dry well hatch, and testing of the 8-inch force main to the Balcones WRP. These improvements will provide pump control valves and a drain valve which will operate in accordance with the original design intent of the lift station. The additional structural hatch will provide access to Operations and Maintenance staff for inspection and cleaning. Construction of these improvements will allow Austin Water to fulfill its obligation to provide dry weather (summer) flow to the Balcones WRP for irrigation of the golf course. Only one bid was received for this solicitation due to the small scale of the construction scope. All construction work will be completed on City property that is not accessible to the public therefore impacts to the public are anticipated to be minimal. If this construction contract is not approved, the City will not be able to provide reuse water to the Balcones Country Club golf course in compliance with contractual obligations. The contract allows 270 calendar days for completion of this project. This project is located within zip code 78750 (District 6). PGC General Contractors, LLC is located in Austin, Texas. M/WBE Summary Public notice was given for this solicitation, CLMC848 Northwest Area Lift Station Improvements: Spring Lake #2 project, through the City’s Vendor Connection web portal. One bid was received and opened on April 29, 2021. The one bid received was not a certified MBE/WBE firm. PGC General Contractors, LLC submitted the lowest responsive bid: PGC General Contractors, LLC, Austin, TX $344,000 The contractor’s choice of work methodology provides for four areas of subcontracting opportunities which are listed below. Participation goals stated in the solicitation were 1.89% African American; 4.05% Hispanic; 0.93% Native/Asian; 1.56% WBE. Total participation is estimated on the base bid amount: PRIME NON M/WBE TOTAL PGC General Contractors, LLC, Austin, TX Base Bid: $ 344,000.00 $ 181,000.00 52.62% MBE TOTALS - SUBCONTRACTORS $ 33,000.00 9.59% African American Subtotal (MB) CVI Development, LLC, Austin, TX (Site Work) $ $ 8,000.00 8,000.00 Hispanic Subtotal (MH) Mars Industries, LLC, Cedar Creek, TX (Demolition Services) $ $ 20,000.00 20,000.00 Native/Asian American Subtotal (MN) KLP Commercial, LLC dba KLP Construction Supply, Manor, TX (Sewage and Waste Treating Equipment and Supplies) $ $ 5,000.00 5,000.00 2.33% 2.33% 5.81% 5.81% 1.45% 1.45% WBE TOTALS - SUBCONTRACTORS (FH) T Morales Company Electric & Controls LTD, Florence, TX (Construction and Rehabilitation, Wastewater Pump Stations) $ $ 130,000.00 130,000.00 37.79% 37.79% The Contractor submitted a MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department.