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Water & Wastewater Commission Review and Recommendation Health and Environment; Safety COA Strategic Direction: July 14, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing July 29, 2021 Client: Rick Coronado Agenda Item Recommend approval to amend existing cooperative contracts with Sunbelt Rentals Inc. and United Rentals (North America) Inc., for continued rental of trench safety shoring and pumping equipment, for an increase in the amount of $288,000, for revised total contract amounts not to exceed $538,000 divided between the contractors. Austin Water’s total authorization is $275,000. Amount and Source of Funding Funding in the amount of $13,750 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Contract Amendments. Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: July 14, 2021 — To be reviewed by the Water and Wastewater Commission. This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. These contracts are for the rental of trench safety shoring and pumping equipment for Austin Water, Homeland Security and Emergency Management, and the Watershed Protection Department. The availability of trench safety shoring equipment allows the City to mitigate safety risks associated with open excavations by providing additional equipment while City-owned equipment is deployed at other active jobs. Pumping equipment rentals will be used to dewater open trenches to allow employees to safely work in protected trenches. The Sourcewell cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. Additional authorization is needed on these contracts to meet the anticipated demand for the rental services needed by City departments. Initially, these contracts were developed for the Watershed Protection Department, however, Homeland Security and Emergency Management and Austin Water also identified needs for these rentals. This will ensure a consistent supply of equipment is available for emergency situations. Contract Detail: Contract Term Initial Term Proposed Amendment Optional Extension 1 TOTAL Length of Term 43 mos. 12 mos. 55 mos. Current Contract Authorization $200,000 $ 50,000 $250,000 Requested Additional Authorization $233,000 $ 55,000 $288,000 Revised Total Authorization $200,000 $233,000 $105,000 $538,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.