Approved Minutes — original pdf

Approved Minutes

Water & Wastewater Commission Regular Meeting Minutes May 5, 2021 Approved: June 2, 2021 The Water and Wastewater Commission convened in a regular called meeting on May 5, 2021 via videoconference, in Austin, Texas. AGENDA Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Chien Lee, Christianne Castleberry, Judy Musgrove, Christy Williams, Grant Fisher, Susan Turrieta Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Vacant (District 6) Judy Musgrove (District 7) Susan Turrieta (District 10) Christy Williams (District 8) CALL TO ORDER The meeting was called to order at 5:31 p.m. by Chair Chien Lee. CITIZEN COMMUNICATION: GENERAL Paul Robbins addressed the Commission regarding the City of Austin Utilities’ Customer Assistance Program. A. APPROVAL OF MINUTES The minutes from the April 7, 2021 Water and Wastewater regular called meeting were approved on a 9-0 vote on Commissioner Castleberry’s motion and Commissioner Turrieta’s second with two vacancies. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute six multi-term contracts to provide audio/visual and television broadcast equipment and systems, with Charles Leo Walior d/b/a Wooden Horse LLC or Kvasir Systems; Halbrook and Miller, Inc. d/b/a TM Television; Donald Kenneth Martin d/b/a DVSERVE; Heart of Texas Music, Inc.; Ford Audio-Video Systems LLC,; and A & V Holdings Midco, LLC or one of the other qualified offerors to Request For Qualification Statements 5000 The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov.  Water & Wastewater Commission Regular Meeting Minutes May 5, 2021 Approved: June 2, 2021 BYS4005REBID, each for up to five years for total contract amounts not to exceed $22,000,000, divided among the contractors. Austin Water’s requested authorization is $1,058,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Michel’s motion and Commissioner Musgrove’s second with two vacancies. 2. Recommend approval to negotiate and execute a contract with Agilent Technologies Inc., to provide an inductively coupled plasma optical emission spectrometer, in an amount not to exceed $93,367. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Michel’s motion and Commissioner Musgrove’s second with two vacancies. 3. Recommend approval to negotiate and execute a contract with Alfa Laval Inc., for the rebuild of a Hornsby Bend belt filter press, in an amount not to exceed $168,895. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Michel’s motion and Commissioner Musgrove’s second with two vacancies. 4. Recommend approval to award a multi-term contract with Tony Parent Enterprises d/b/a Allied Fence & Security (MBE), to provide fencing installation and repair services, for up to five years for a total contract amount not to exceed $7,975,000. Austin Water’s requested authorization is $150,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Michel’s motion and Commissioner Musgrove’s second with two vacancies. 5. Recommend approval to award a multi-term contract with Schuler Contracting, LLC (WBE), to provide 1” river rock, for up to five years for a total contract amount not to exceed $2,006,000. Austin Water’s requested authorization is $1,603,500. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Michel’s motion and Commissioner Musgrove’s second with two vacancies. 6. Recommend approval to execute a change order #4 to the construction contract with Santa Clara Construction, Ltd. (MBE), for the Brentwood/Arcadia Water and Wastewater Pipeline Renewal project, in the amount of $600,000 plus an additional contingency in the amount of $44,000, for a total contract amount not to exceed $6,792,694.80. (District 7) Recommended by the Water and Wastewater Commission on an 8-0 vote on Commissioner Michel’s motion and Commissioner Musgrove’s second with Chair Lee recusing and two vacancies. 7. Recommend approval to award and execute a construction contract with M. A. Smith Contracting Co. Inc., for the North Tarrytown Water and Wastewater Pipeline Renewal project in the amount of $4,880,010 plus a $488,001 contingency, for a total contract amount not to exceed $5,368,011. (District 10) Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Michel’s motion and Commissioner Musgrove’s second with two vacancies. 8. Recommend approval to authorize and negotiate a financing agreement with the Texas Water Development Board (TWDB) for a 20-year low-interest loan in the amount of $18,000,000 through TWDB’s State Water Implementation Fund for Texas (SWIFT) loan program, for the implementation of Austin Water’s Advanced Metering Infrastructure program. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Michel’s motion and Commissioner Musgrove’s second with two vacancies. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov.  Water & Wastewater Commission Regular Meeting Minutes C. REPORTS BY COMMISSION SUBCOMMITTEES AND WORKGROUPS May 5, 2021 Approved: June 2, 2021 1. Update from the Winter Storm Working Group —Vice Chair Castleberry provided an update. D. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. Lead Service Strategies Update — Austin Water staff Matt Cullen and Gary Chauvin presented an update. E. FUTURE AGENDA ITEMS Discussion of future agenda items. — Commissioner Moriarty requested that citizen Paul Robbins provide a presentation on Customer Assistance Program (CAP) recipients related to income levels. Chair Lee requested the participation of Austin Energy for the CAP item. Commissioner Michel and Chair Lee requested an update on AMI (Advanced Metering Infrastructure) implementation. Vice Chair Castleberry requested an update on water conservation incentive rebate programs including implementation of the on- site reuse pilot incentive. ADJOURN The meeting was adjourned at 6:39 p.m. by Chair Lee. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov.