Approved Minutes — original pdf

Approved Minutes

Water & Wastewater Commission Regular Meeting Minutes April 7, 2021 Approved: May 5, 2021 The Water and Wastewater Commission convened in a regular called meeting on April 7, 2021 via videoconference, in Austin, Texas. AGENDA Chien Lee, Chair (District 4) Commissioners: William Moriarty, (Mayor) Jesse Penn (District 1) Nhat Ho (District 2) Travis Michel (District 3) Commissioners in Attendance: William Moriarty, Jesse Penn, Nhat Ho, Chien Lee, Christianne Castleberry, Judy Musgrove, Christy Williams, Grant Fisher, Susan Turrieta Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Vacant (District 6) Judy Musgrove (District 7) Susan Turrieta (District 10) Christy Williams (District 8) CALL TO ORDER The meeting was called to order at 5:31 p.m. by Chair Lee. CITIZEN COMMUNICATION: GENERAL There were no registered speakers. A. APPROVAL OF MINUTES The minutes from the February 3, 2021 Water and Wastewater Commission regular meeting were approved on a 9-0 vote on Commissioner Castleberry’s motion and Chair Lee’s second with Commissioner Michel absent. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to amend existing cooperative contracts with AT&T Mobility; T-Mobile USA, Inc.; and Cellco Partnership D/B/A Verizon; for continued wireless data network connectivity and related services and equipment, for an increase in the amount of $8,094,000 and to extend each term by one year The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes April 7, 2021 Approved: May 5, 2021 for revised contract amounts not to exceed $25,625,000, divided among the contractors. Austin Water’s total requested authorization is $450,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Ho’s motion and Commissioner Castleberry’s second with Commissioner Michel absent. 2. Recommend approval to amend an existing cooperative contract with Dell Marketing LP, to provide Dell hardware and software products and related services including maintenance and support, for an increase in the amount of $21,000,000, for a revised total contract amount not to exceed $68,250,000. Austin Water’s requested authorization is $1,000,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Ho’s motion and Commissioner Castleberry’s second with Commissioner Michel absent. 3. Recommend approval to award three multi-term contracts to provide brass fittings, with Act Pipe & Supply, Inc.; Core & Main LP; and Techline Pipe LP; each for up to five years for total contract amounts not to exceed $1,650,000, divided among the contractors. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Ho’s motion and Commissioner Castleberry’s second with Commissioner Michel absent. 4. Recommend approval to award three multi-term contracts to provide grounds maintenance, mowing, and landscaping services, with Brightview Landscape Services, Inc.; Cutrite LLC; and Unity Contractor Services (MBE); each for up to five years for total contract amounts not to exceed $5,645,000 divided among the contractors. Austin Water’s requested authorization is $2,245,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Ho’s motion and Commissioner Castleberry’s second with Commissioner Michel absent. 5. Recommend approval to negotiate and execute a contract with Environmental Dynamics International Inc., to provide flexible membrane tube diffusers at the Dessau Wastewater Treatment Plant, in an amount not to exceed $65,510. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Ho’s motion and Commissioner Castleberry’s second with Commissioner Michel absent. 6. Recommend approval to negotiate and execute a contract with PFM Solutions LLC, to provide software licenses, maintenance, and services, for a financial forecasting solution for a term of five years in the amount not to exceed $727,500. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Ho’s motion and Commissioner Castleberry’s second with Commissioner Michel absent. 7. Recommend approval to negotiate and execute a multi-term contract with HydroMax USA, or one of the another qualified offeror for Request For Proposals 2200 BYO3010, to perform multi-sensor technology inspections and cleaning of large diameter sewer lines, for up to three years for a total contract amount not to exceed $3,800,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Ho’s motion and Commissioner Castleberry’s second with Commissioner Michel absent. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes April 7, 2021 Approved: May 5, 2021 8. Recommend approval to award and execute a construction contract with Santa Clara Construction, Ltd (MBE)., for the Bryker Road Water and Wastewater Pipeline Renewal project in the amount of $1,417,578 plus a $141,757.80 contingency, for a total contract amount not to exceed $1,559,335.80. (District 10) Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Musgrove’s motion and Commissioner Moriarty’s second with Commissioner Penn and Chair Lee recusing and Commissioner Michel absent. 9. Recommend approval of an ordinance amending the Fiscal Year 2020-2021 Schedule of Fees, Fines and Other Charges to be set or charged by the City (Ordinance No. 20200812-002) by exempting certain fee requirements for charitable feeding organizations; and amending City Code Chapters 10-3 (Food and Food Handlers), 15-10 (Wastewater Regulations) and 25-12 (Technical Codes) related to charitable feeding organizations. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Ho’s motion and Commissioner Castleberry’s second with Commissioner Michel absent. 10. Recommend approval of a resolution authorizing Austin Water (AW) to issue incentives on a pilot basis during Fiscal Year 2020-2021 for alternative onsite water reuse systems for large new commercial and multi-family developments under AW’s new regulatory framework in the total aggregate amount of $1,000,000 and not to exceed $500,000 for each project. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Ho’s motion and Commissioner Castleberry’s second with Commissioner Michel absent. C. VOTING ITEMS FROM COMMISSION 1. Officer Elections of the Water and Wastewater Commission; Chair and Vice-Chair Vice-Chair Castleberry nominated Chair Lee to continue serving as Chair of the Water and Wastewater Commission. The nomination was approved on an 8-0 vote on Commissioner Turrieta’s motion and Commissioner Moriarty’s second with Chair Lee abstaining and Commissioner Michel absent. Chair Lee nominated Vice-Chair Castleberry to continue serving as Vice-Chair of the Water and Wastewater Commission. The nomination was approved on an 8- 0 vote on Commissioner Turrieta’s motion and Commissioner Moriarty’s second with Vice-Chair Castleberry abstaining and Commissioner Michel absent. D. NON-VOTING ITEMS FROM COMMISSION 1. Appointment of Budget Committee Members and Officers; Chair and Vice-Chair Chair Lee announced Commissioner Turrieta will continue to serve as Chair of the Budget Committee, with Commissioner Michel continuing to serve as Vice-Chair. The other members of the Budget Committee will be Commissioner Moriarty, Commissioner Penn and Commissioner Fisher. 2. Discussion of meeting schedule for Budget Committee Commissioner Turrieta will schedule the Budget Committee meetings in coordination with Austin The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes April 7, 2021 Approved: May 5, 2021 Water staff. Assistant Director Joseph Gonzales recommended that the committee hold at least one meeting in advance of the July 9th budget submittal to Council and at least one other meeting prior to the August Water and Wastewater Commission meeting. 3. Appointment of Members to February Winter Storm Working Group Chair Lee announced the formation of a Winter Storm Working group to discuss issues for Austin Water’s After-Action Review. Vice-Chair Castleberry will serve as the working group Chair, Commissioner Moriarty will serve as Vice-Chair with Commissioners Fisher, Williams and Penn as members of the working group. The working group will meet monthly from April through September and will provide updates to the full commission. E. REPORTS BY COMMISSION SUBCOMMITTEES 1. Update from Joint Sustainability Committee Meeting — Commissioner Ho provided an update. F. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. COVID-19 – Austin Water Operations, Staff and Financial Impact Update — Austin Water Assistant Director Joseph Gonzales provided an update. 2. Austin Water February Winter Storm Event Briefing — Austin Water Director Greg Meszaros, Assistant Directors Rick Coronado, Joseph Gonzales and Anna Bryan-Borja provided a briefing. G. FUTURE AGENDA ITEMS 1. Commissioner Michel and Chair Lee requested an update on AMI (Advanced Metering Infrastructure) implementation. Commissioner Moriarty requested an update on billing Customer Assistance Program recipients related to income levels. Commissioner Castleberry requested an update on water conservation incentive rebate programs including implementation of the on-site reuse pilot incentive. Director Meszaros suggested an update on Lead Services. ADJOURN Chair Lee adjourned the meeting at 7:45 p.m. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov.