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Water & Wastewater Commission Review and Recommendation Health and Environment April 7, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office April 22, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Santa Clara Construction, Ltd (MBE)., for the Bryker Road Water and Wastewater Pipeline Renewal project in the amount of $1,417,578 plus a $141,757.80 contingency, for a total contract amount not to exceed $1,559,335.80. (District 10) Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of eight bids received through a competitive Invitation for Bid solicitation. N/A April 7, 2021 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 66.09% MBE and 1.27% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Bryker Road Water and Wastewater Pipeline Renewal project is part of Austin Water’s Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace and upgrade deteriorated and aging water mains with a documented history of multiple breaks, that are in poor condition, and that impact service delivery. In addition, the program coordinates and includes wastewater lines in poor condition in need of replacement within the project area. This project consists of repairing and replacing existing water and wastewater mains located along Bryker Road from 30th Street to 34th Street and a segment along 34th Street at Bryker Road. Water system renewal includes approximately 2,630 linear feet of 8-inch PVC pipe along with service lines to individual properties and associated appurtenances. Wastewater system renewal includes approximately 2,800 linear feet of 6-inch and 8-inch PVC pipe, manholes, and service connections to individual properties. This project is primarily in the City of Austin right-of-way. During construction, streets will be closed between blocks in one direction for the duration of the installation. Detours are proposed for lane and intersection closures. The contractor will install appropriate traffic detour signs and barricades to direct traffic. The contractor will work to ensure that residents have access to their driveways at all times. In addition, there will be planned temporary water and wastewater service interruptions, primarily during pipeline tie-in and service reconnection. Customers will be notified at least 48 hours in advance of planned service interruptions. This construction contract is time sensitive and is a critical component of improving the infrastructure stability of the water distribution and wastewater collection systems. Delaying execution of this contract would prolong the use of aged infrastructure and could result in the failure of the pipe segments included in the scope. Due to the potential for unknown subsurface conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. The contract allows 360 calendar days for completion of this project. This project is located within zip code 78703 (District 10). Item: 3 5 T H W VIE N E L G Y E B R E K 35TH ST Y E B R E K PROJECT LOCATION: BRYKER DRIVE WATER AND WASTEWATER PIPELINE RENEWAL N O T W A L H T O 3 5 B T C N C A P O M A P O N M W O L L O H Y P P A H 34TH 33RD N O T S N U F T N O M K A O District 10 LY R E V E B R E K Y R B N O S R E F F E J 33R D Project Location 30TH 31ST L L I H C R U H C 3 2 N D 29T H 0 200 31 S T 800 2231.334 RIS R A H ¯ 400 Feet MBE/WBE Summary Public notice was given for this solicitation, CLMC831 Bryker Road Water and Wastewater Pipeline Renewal project, through the City’s Vendor Connection web portal. Eight bids were received and opened on January 14, 2021. Of the eight bids received, five bids were from MBE/WBE certified firms. Santa Clara Construction, Ltd. submitted the lowest responsive bid. Santa Clara Construction, Ltd., Austin, TX (MBE/MH) Facilities Rehabilitation, Inc., Austin, TX (MBE/MH) Austin Underground, Inc., Austin, TX (MBE/MH) MA Smith Contracting Co., Inc., Austin, TX D Guerra Construction, LLC, Austin, TX (MBE/MH) Peabody General Contractors, Austin, TX Canary Construction, Lewisville, Texas Sayers Construction LLC, Cedar park, Texas (MBE/MH) $1,417,578 $1,478,250 $1,507,790 $1,702,815 $1,762,175 $1,921,830 $2,105,920 $2,575,020 The contractor’s choice of work methodology provides for 16 areas of subcontracting opportunities which are listed below. Participation goals stated in the solicitation were 1.44% African American; 6.36% Hispanic; 0.38% Native/Asian; and 1.22% WBE. Total participation is estimated on the base bid amount: Base Bid: $ 1,417,578.00 PRIME MBE Total $ 936,875.32 66.09% (MH) Santa Clara Construction, Ltd., Austin, TX MBE TOTALS - SUBCONTRACTORS $ 26,135.00 1.84% African American Subtotal (MB) Earthco Landscape Construction, LLC, Georgetown, TX (DI Pipe, PVC Pipe) $ $ 20,657.00 20,657.00 1.46% 1.46% Native/Asian American Subtotal (MA) Benqwest, LLC, Austin, TX (Diesel) WBE TOTALS - SUBCONTRACTORS (FW) S&R Investments Inc. dba Arrow Oil, Austin, TX (Diesel) (FW) Chlor-Serv, Inc., Hutto, TX (Construction of pipeline) NON MBE/WBE TOTALS - SUBCONTRACTORS Wolseley Investments, Round Rock, TX (PVC Pipe, Valves, Manholes, DI Pipe and fittings) G&R Surveying, LLC, Austin, TX (Surveying) Environmental Allies GP, Inc., Houston, TX (SWPPP) Redi-Mix, LLC, Austin, TX (Concrete) Centex Materials, LLC, Austin, TX (Concrete Material) Texas Concrete-A CRH Company, Cedar Park, TX (Concrete) TRP Construction Group, LLC, Austin, TX (Traffic Control) Texas Materials Group, Inc., Cedar Park, TX (Paving) Fuquay, Inc., New Braunfels, TX (Manhole Coatings) $ $ 5,478.00 5,478.00 $ $ $ 17,987.00 14,987.00 3,000.00 0.38% 0.39% 1.27% 1.06% 0.21% $ $ 436,580.68 195,621.71 30.80% 13.80% $ $ $ $ $ $ $ $ 8,302.00 2,450.00 500.00 500.00 500.00 14,081.97 206,425.00 8,200.00 0.59% 0.17% 0.04% 0.04% 0.04% 0.99% 14.56% 0.58%  The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Second and third low bidder information is provided. Facilities Rehabilitation, Inc., Austin, TX 81.55% MBE prime participation; 1.69% African American; 0.41% Native/Asian; 1.35% WBE; 15% Non M/WBE subcontractor participation. Austin Underground, Inc., Austin, TX 96.81% MBE prime participation; 1.46% African American; 0.40% Native/Asian; 1.26% WBE; 0.07% Non M/WBE subcontractor participation. $1,507,790.00 $1,478,250.00