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Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Government That Works for All; Safety February 3, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing February 18, 2021 Client: Danielle Lord, Anna Bryan-Borja Agenda Item Recommend approval to negotiate and execute a cooperative contract with TechCenter Design Inc. (WBE), to provide specialized services and installation of equipment to improve four control rooms, in the amount of $738,619. Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Multiple vendors within this cooperative purchasing program were reviewed for these services. The Purchasing Office has determined this contractor best meets the needs of the department to provide the services required at the best value for the City. N/A February 3, 2021 — To be reviewed by the Water and Wastewater Commission. This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide specialized services and installation of raised flooring, ceiling tiles, circadian LED lights, shelving, video array, ergonomic control consoles and chairs at Davis Water Treatment Plant’s filter room, Supervisory Control and Data Acquisition control room, chemical control room, and Ullrich Water Treatment Plant’s control room. These control rooms house 24/7 operational staff who monitor and control the facilities’ systems. These building systems include elevator, fire control and various systems involved in plant operations and safety. The current state of these control rooms is underutilized and many of the furnishings and floors have exceeded their life expectancy. The addition and installation of new equipment and furniture will address deferred maintenance and improve efficiency and functionality for staff. These solutions will also address fatigue, and operator awareness protocols. The contractor offers furniture that meet several sustainable standards: LEED Gold, GREENGUARD and the Forest Stewardship Council (FSC®). The Houston-Galveston Area Council cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. If the City is unable to execute the contract, these control rooms will continue to have out of date equipment, furnishings and workspaces which are inefficient and subject to failure.