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Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Mobility Government That Works for All January 14, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing January 27, 2021 Client: Danielle Lord Agenda Item Recommend approval to negotiate and execute a multi-term cooperative contract with IDSC Holdings LLC D/B/A Snap-On Industrial, for tools and fleet maintenance equipment, for up to 51 months in an amount not to exceed $1,607,500. Austin Water’s requested authorization is $85,000. Amount and Source of Funding Funding in the amount of $13,334 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Multiple cooperative purchase programs were reviewed for these goods. The Purchasing Office has determined this contractor best meets the needs of the departments to provide the goods required at the best value for the City. N/A January 14, 2021 — To be reviewed by the Water and Wastewater Commission. This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract is for the purchase of Snap-On Industrial tools and fleet maintenance equipment. Some of the planned purchases include durable handheld and larger tools, wheel balancers, and tire machines. The Sourcewell Cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging the cooperative’s volume- buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. This is a new contract for these products. The requested authorization amounts were determined using departmental estimates based on historical spend for similar products and predictions of future growth. If the City is unable to secure a contract, City service technicians may not have a reliable source for durable tools and fleet maintenance equipment, and departments will be forced to procure these products on an as needed basis, which may result in higher prices and higher operational costs. Contract Detail: Contract Term Initial Term Optional Extension 1 TOTAL Length of Term 39 mos. 12 mos. 51 mos. Contract Authorization $1,257,500 $ 350,000 $1,607,500 Note: Contract Authorization amounts are based on the City’s estimated annual usage.