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Water & Wastewater Commission Review and Recommendation October 14, 2020 Mobility Commission Meeting Date: Council Meeting Date: Department: Purchasing November 12, 2020 COA Strategic Direction: Client: Rick Coronado, Jonathan Dalchau Agenda Item Recommend approval to contract with Victor Pena D/B/A Pena’s Traffic Services, LLC (MBE), to provide rental of temporary traffic control devices and roadway pavement marking services, for a term of two years in an amount not to exceed $3,280,000. Austin Water’s requested authorization is $1,600,000. Amount and Source of Funding Funding in the amount of $733,334 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. N/A October 12, 2020 – To be reviewed by the Electric Utility Commission. October 14, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE:  The contract will provide delivery, placement, maintenance, and replacement of temporary traffic control devices, and for roadway pavement marking services for various departments. Temporary traffic control devices include barricades, traffic cones, yellow and white pavement markings, and cyclone or plastic fencing. Services include the installation of temporary roadway striping and restoration of permanent roadway striping and raised pavement markings. These services are required for special events, or when City crews work on the road or near high traffic areas and temporary modifications are necessary to divert traffic around the work sites. This will promote efficiency of the departments in their day-to- day duties maintaining the City's infrastructure and will improve response time and safety for the taxpayers. The contractor is required to respond in both routine and emergency situations where traffic control is required. This contract is replacing an existing contract that expires on December 10, 2020. The requested authorization amount was determined based on projected usage over the next several years. If the City is unable to secure a contract, departments will be forced to make spot purchases, which would potentially increase the cost as well as cause delays in service. The recommended contractor is not the current provider for these services. The recommended contractor is a City certified minority owned business. PRICE ANALYSIS a) Solicitations: 148 notices were sent, including 11 MBE and 3 WBE firms with 1 M/WBE firms responding. b) Cost Analysis: The proposed contract pricing is consistent with a 4% decrease represented in the market.