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Water & Wastewater Commission Review and Recommendation Health and Environment October 14, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office November 12, 2020 COA Strategic Direction: Client: Jeff Kyle, Shay Roalson Agenda Item Recommend approval to award and execute a construction contract with PGC General Contractors, LLC, for the 2021 Waterline On-Call Services Indefinite Delivery/Indefinite Quantity contract in the amount of $2,000,000 for an initial 1-year term, with two 1-year extension options of $2,000,000, for a total contract amount not to exceed $6,000,000. Amount and Source of Funding Funding for the initial amount of $2,000,000 is available in the Fiscal Year 2021 Capital Budget of Austin Water. Funding for the extension options is contingent upon available funding in future budgets. Lowest responsive bid of two bids received through a competitive Invitation for Bid solicitation. N/A October 14, 2020 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 9.23% MBE and 1.51% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: This Indefinite Delivery/Indefinite Quantity contract will provide a contractor to respond to emergencies related to waterline repairs that Austin Water crews are unable to address. The selected contractor will also repair or replace water valves, fire hydrants, water meters, as well as assist with Austin Water’s leak detection and condition assessment program, and perform other work associated with water mains and associated appurtenances that city crews are unable to address. The project was bid as a service contract with numerous bid items to accommodate the anticipated work. The bid documents did not include engineered plans as exact scope of work and work locations are unknown at this time. Work performed under this contract will be entirely within the Austin Water service area. Indefinite Delivery/Indefinite Quantity contracts provide for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. Indefinite Delivery/Indefinite Quantity contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be given to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment. Austin Water's current Waterline IDIQ contract will expire in November 2020. The 2021 Waterline On-Call Services IDIQ will continue with a new three-year contract. Historically, Waterline IDIQ contracts have been a huge success in allowing AW to respond to large diameter water system emergencies in a timely and efficient manner. They have also allowed for the more efficient repair and replacement of large water valves and associated appurtenances. The base bid was used to identify and determine the lowest responsive bidder and to determine contract unit prices for each bid item. This request allows for the award and execution of a construction contract with PGC General Contractors, LLC for an estimated period of one year with 2 one-year extensions. However, if funds for the initial term are expended staff may accelerate the extension options, but in no event will exceed the total contract amount. The extension options are subject to the agreement of both parties. A delay in approving this contract could result in the inability to efficiently respond to emergency repairs for large diameter waterlines. This project is located within the Austin Water service area. PGC General Contractors, LLC is located in Austin, Texas. PGC General Contractors, LLC, Austin, TX Santa Clara Construction, Ltd., Austin, TX (MBE/MH) M/WBE Summary Public notice was given for this solicitation CLMC813, 2021 Waterline On-Call Services IDIQ, through the City’s Vendor Connection web portal. Two bids were received and opened on September 3, 2020. Of the two bids received, one bid was from a MBE/WBE certified firm. PGC General Contractors, LLC submitted the lowest responsive bid: The contractor’s choice of work methodology provides for 15 areas of subcontracting opportunities which are listed below. Participation subgoals stated in the solicitation were 2.00% African American; 6.55% Hispanic; 0.68% Native/Asian, 1.51% WBE. Total participation estimated on base bid amount of $8,775,626.50: NON M/WBE TOTAL – PRIME (NON) Peabody General Contractors, Inc., Austin, TX MBE TOTAL – SUBCONTRACTORS $8,775,626.50 $9,542,953.00 African American Subtotal (MB) Raw Trucking, LLC, Austin, TX (MB) CVI Development, LLC, Austin, TX Hispanic Subtotal (MH) Environmental Safety Services, Austin, TX (MH) Roadwise Solutions, LLC, Austin, TX (MH) Rucoba & Maya Construction, LLC, Kyle, TX (MH) JB Asphalt Paving & Grading, LLC, Austin, TX (MH) JAG Trucking, Inc, Georgetown, TX (MH) Accurate Pavement Striping, LLC, Pflugerville, TX Native/Asian Subtotal (MA) Alpha Paving Industries, LLC, Round Rock, TX (Hauling Services) (Site Work) (Erosion Control Services) (Maintenance and Repair, Street (Major and Residence)) (Site Work) (Construction, Sidewalk and Driveway (Incl Handicapped Ramps)) (Hauling Services) (Pavement Marking Lines, Letters and Symbols) (Excavation Services) (Hauling Services) WBE TOTAL – SUBCONTRACTORS (FH) Melendrez Trucking, LLC, Austin, TX NON M/WBE TOTAL – SUBCONTRACTORS Rangeline Pipeline Services, LLC, Haslet, TX (Construction, Water System, Main and Service Line) Techline Pipe, LP, Hutto, TX (Manholes, and Manhole Covers, Frames, Grates and Rings) Oldcastle APG Texas, Austin, TX ACT Pipe & Supply, Inc., Pflugerville, TX United Rentals (North America), Inc, Austin, TX (Toilets, Portable, Rental or Lease) The Contractor submitted a MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Second low bidder information is provided. SECOND BIDDER – Santa Clara Construction, Ltd., Austin, TX Unknown% M/WBE prime participation; 2.00% African American; 6.55% Hispanic; 0.68% Native/Asian; 1.51% WBE; Unknown% Non M/WBE subcontractor participation. (Concrete) (Pipe, Ductile Iron, Centrifugally Cast, Class 55W) Unknown $9,542,953.00 Unknown 9.23% 2.00% 6.55% 0.68% 0.68% 1.51% 1.51%