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Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Health and Environment, Safety October 14, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office November 12, 2020 Client: Shay Roalson Agenda Item Recommend approve to negotiate and execute a Job Order Assignment with Hensel Phelps Construction Co, one of the City’s Facilities Improvement Job Order Contractors, for the South Austin Regional Wastewater Treatment Plant Door Replacements for a total amount not to exceed $1,000,000. Funding is available in the Fiscal Year 2020-2021 Capital Budget of the Austin Water. Amount and Source of Funding Original contract was awarded through a competitive Invitation for Bid solicitation process. August 4, 2017 – Council authorized negotiation and execution of the 2017 Job Order Contract Program. August 30, 2007 - Authorized the use of Job Order Contracting Project Delivery Method October 14, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals established for the Job Order Contract. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: City Council approved an initial Job Order Contract for $500,000 and the work started and completed 29 door replacement, however, City Staff has identified a remaining 35 doors in similar condition to those replaced and funds have been exhausted. This authorization shall increase the contract to allow the remaining work to be completed. This on-going effort to replace roll up doors and interior and exterior doors that are no longer functional or in a failing condition at the South Austin Regional Wastewater Treatment Plant due to the highly corrosive environment. In addition, many of these doors do not include current safety features. Access and egress of many of these areas are critical for personnel safety. These doors when working properly protect equipment and personnel from corrosive environment. This additional amount will allow the remaining doors failing due to corrosion and creating unsafe conditions to be replace. Job Order Contracting is a highly responsive contracting method that allows for services where the work is for indefinite time and indefinite quantities and where job order assignments are awarded substantially on the basis of pre-described and pre-priced tasks. Work may consist of facility maintenance, repair, alteration, renovation, remediation, or minor construction of City facilities. Pursuant to state statute, the City is required to obtain approval from Council for any individual job order assignment that exceeds $500,000. This request is for Council’s authorization to negotiate and execute one Job Order Assignment from the Job Order Contract program for an amount not-to-exceed $1,000,000, inclusive of contingency. This project is located within zip code 78617 (District 2). Hensel Phelps Construction Co is located in Austin, Texas.