Approved Minutes — original pdf

Approved Minutes

August 21, 2020 Water & Wastewater Commission Special Called Meeting Minutes Approved: September 9, 2020 The Water and Wastewater Commission convened in a special called meeting on August 21, 2020 via videoconference in Austin, Texas. AGENDA Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) Christianne Castleberry, Vice Chair (District 5) Mia Parton (District 6) Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Nhat Ho (District 2) Travis Michel (District 3) Vacant (District 7) Commissioners in Attendance: Jesse Penn, Nhat Ho, Travis Michel, Chien Lee, Grant Fisher, Susan Turrieta, Mia Parton CALL TO ORDER The meeting was called to order at 10:03 a.m. by Chair Chien Lee. A. APPROVAL OF MINUTES The minutes from the July 15, 2020 Water & Wastewater Commission special called meeting were approved on a 7-0 vote on Commissioner Penn’s motion and Commissioner Ho’s second with Commissioners Moriarty, Castleberry and Williams absent. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award a multi-term contract with Airgas Inc., to provide industrial gases, pressure vessels, and pressure vessel maintenance, and inspections, for up to six years for a total contract amount not to exceed $1,633,500. Austin Water’s requested authorization is $66,000. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Turrieta’s motion and Commissioner Michel’s second with Commissioners Moriarty, Castleberry and Williams absent. 2. Recommend approval to award a multi-term contract with Meylan Enterprises, Inc., to provide clarifier descaling services, for up to five years for a total contract amount not to exceed $1,803,135. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Turrieta’s motion and Commissioner Michel’s second with  Commissioners Moriarty, Castleberry and Williams absent. 3. Recommend approval to award a multi-term contract with Mobile Mini, Inc., to provide rental and purchase of onsite storage and office units and related services, for up to five years for a total contract amount not to exceed $1,267,500. Austin Water’s requested authorization is $750,000. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Turrieta’s motion and Commissioner Michel’s second with Commissioners Moriarty, Castleberry and Williams absent. 4. Recommend approval to ratify an emergency contract with First Medical Response of Texas, LLC (MBE), to provide temperature screening services for Austin Water facilities, in the amount of $549,670, and authorize additional expenditures for the continuation of this contract for up to six months in an amount not to exceed $1,500,330, for a total contract amount not to exceed $2,050,000. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Michel’s motion and Commissioner Turrieta’s second with Commissioners Moriarty, Castleberry and Williams absent. 5. Recommend approval to negotiate and execute various cooperative contracts during Fiscal Year 2020-2021, for the purchase of computer, network and other technology hardware, software, and related maintenance and technology services, in an amount not to exceed $62,000,000. Austin Water’s requested authorization is $4,575,000. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Turrieta’s motion and Commissioner Michel’s second with Commissioners Moriarty, Castleberry and Williams absent. 6. Recommend approval of an amendment to the Interlocal Agreement (ILA) with Williamson County for relocation and adjustments of existing water lines and appurtenances in conflict with Williamson County Roadway Improvements in the area known as Forest North Phase 2 & 3, in the amount of $ 1,169,651.35 for a total ILA not to exceed $2,265,846.50 for design and construction costs. (District 6). Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Michel’s motion and Commissioner Penn’s second with Commissioners Moriarty, Castleberry and Williams absent. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at the Austin Water Utility Department at 512-972-0115, for additional information; TTY users route through Relay Texas at 711. 7. Recommend approval to negotiate and execute a professional services agreement with HDR Engineering, Inc., (staff recommendation) or one of the other qualified responders for Request for Qualifications Solicitation No. CLMP293 to provide Engineering Services for Aquifer Storage and Recovery Pilot Project and Program Management in an amount not to exceed $6,000,000. Reviewed by the Water and Wastewater Commission with Commissioners Penn and Turrieta recused and Commissioners Moriarty, Castleberry and Williams absent; no recommendation made due to lack of quorum. REPORTS BY COMMISSION SUBCOMMITTEES 1. Update from Joint Sustainability Committee Meeting — Commissioner Ho requested a briefing in September from the Office of Sustainability on the Community Climate Plan. D. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. COVID-19 — Austin Water Operation, Staff and Financial Impact Update — Austin Water Financial Services Assistant Director David Anders provided an update. 2. MBE/WBE Solicitation Process Briefing — Small and Minority Business Resources Interim Director Edward Campos, Central Purchasing staff Matthew Duree and Austin Water staff Danielle Lord presented a briefing. 3. My ATX Water (Advanced Metering Infrastructure) Update — Austin Water Assistant Directors Rick Coronado and Randi Jenkins presented a briefing. 1. Discussion of future agenda items — Community Climate Plan presentation by the Office of Sustainability was confirmed for the September agenda. E. FUTURE AGENDA ITEMS ADJOURN The meeting adjourned at 11:23 a.m. C. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at the Austin Water Utility Department at 512-972-0115, for additional information; TTY users route through Relay Texas at 711.