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Water & Wastewater Commission Review and Recommendation Safety, Health & Environment August 21, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office August 27, 2020 COA Strategic Direction: Client: Helen Gerlach, Kevin Critendon Agenda Item Recommend approval to negotiate and execute a professional services agreement with HDR Engineering, Inc., (staff recommendation) or one of the other qualified responders for Request for Qualifications Solicitation No. CLMP293 to provide Engineering Services for Aquifer Storage and Recovery Pilot Project and Program Management in an amount not to exceed $6,000,000. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Staff recommendation is the most qualified firm out of three firms evaluated through the City’s qualification-based selection process. N/A August 21, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 20.00% MBE and 16.00% WBE participation Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Aquifer Storage and Recovery (ASR) is a key component of the Water Forward Plan. The Water Forward Integrated Water Resource Plan is Austin’s 100-year roadmap for a sustainable water future. The plan was developed using a holistic planning approach that balances multiple objectives including water reliability, social, environmental, and economic benefits. The Austin City Council adoption of the Water Forward Plan in November 2018 was the culmination of extensive work with the Austin community, a citizen Task Force, across multiple City departments, Boards and Commissions, and regional entities. The Aquifer Storage and Recovery (ASR) project, as currently envisioned, will store treated drinking water from Austin’s surface water treatment plants. ASR is a storage water supply strategy that is similar in concept to a savings account, where money can be saved and withdrawn when needed. In an ASR project, water is saved underground when available during wet times, and withdrawn for use during drought or emergency situations when other supplies are needed. Since the water in an ASR is stored underground in a naturally occurring aquifer, there are no losses due to evaporation. Storage strategies like ASR will help stretch Austin’s existing surface water supplies through a locally controlled source of water, thereby improving our community’s resiliency in droughts and other emergency situations such as floods and water quality upsets. The ASR Pilot and Program Management project is the first in a series of steps to develop an ASR project to help meet Austin’s water needs. Development of this ASR project is largely driven by drought needs identified in the Water Forward Plan. Water Forward projections show that when considering the effects of climate change and extreme drought, there may be significant needs above supplies currently available to Austin. Some of these needs can be met through the conservation, demand management, and reuse strategies included in Water Forward, but there is still a need for additional supply during drought or other emergency situations that ASR will help meet. To ensure that there is adequate time to complete an ASR project and store water by 2040, as included in the Water Forward Plan, study and piloting should begin now. The recommended consultant will work with Austin Water to complete the following three phases: • Phase 1: Develop an ASR program and perform desktop modeling and field testing to evaluate potential sites for piloting. A Carrizo-Wilcox ASR strategy was included in the Water Forward Plan, but through this phase other aquifers that may be closer to Austin will also be evaluated. • Phase 2: Design, construct, and test an ASR pilot project. • Phase 3: Act as owner’s representative through any potential full-scale ASR project. Throughout all phases, the consultant will work with Austin Water to engage the community and incorporate public feedback into the project. Approval of this RCA will only include contracting authority and contingencies for Phase 1 services and will be the first in a series of Council actions needed to develop an ASR facility. Pending successful completion of Phase 1, Austin Water will ask Council to approve additional authorization with the same consultant for further phases of the project. For Phase 1 of the project, there should be little impact to the public. Much of the work will be desktop modeling or bench tests performed in a laboratory. Field investigation in Phase 1 will likely be low-impact, and the consultant will acquire right-of-access agreements for any field location to be tested. If Council does not approve this item, another selection process to bring a consultant on board will need to be conducted. Since an ASR project takes substantial time to complete, this could delay the implementation of the project and negatively affect the ability to store sufficient water in the ASR to meet identified drought needs in 2040. A delay in implementation of an ASR project could also impede Austin Water’s ability to respond to other emergency situations, such as floods and water quality upsets. This authorization provides for funding of the above listed services. This request allows for the development of an agreement with the qualified responder that Council selects. If the City is unsuccessful in negotiating a satisfactory agreement with the selected responder, negotiations will cease with that provider. Staff will return to Council so that Council may select another qualified responder and authorize contract negotiations with that provider. TOP RANKED FIRM: HDR Engineering, Inc. is in Austin, TX SECOND RANKED FIRM: INTERA, Inc. is in Austin, TX Information on this solicitation is available through the City’s Austin Finance Online website. Link: Solicitation Documents. M/WBE Summary Participation goals stated in the solicitation were 1.90% African American; 9.00% Hispanic; 4.90% Native Asian; and 15.80% WBE. The top ranked firm provided an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. The Second Ranked firm provided an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Public notice was given for this Request for Qualifications CLMP293 to provide professional services to assist with development of an Aquifer Storage and Recovery (ASR) program, including development of a pilot-scale ASR project and owner’s representation during development of a full-scale ASR project, through the City’s Vendor Connection web portal. Three firms submitted qualifications statements and responses were opened on January 29, 2020. Of the three submittals received none of the firms submitting were certified MBE/WBE. TOP RANKED FIRM: NON M/WBE TOTAL – PRIME HDR Engineering, Inc., Austin, TX MBE TOTAL – SUBCONSULTANTS HDR Engineering, Inc. – Total Participation: (Communications – Public Relations Consulting) African American Subtotal (FB) Adisa Public Relations, Austin, TX Hispanic Subtotal (MH) Garza EMC, LLC dba Garza EMC, Austin, TX (MH) Zamora, LLC, Buda, TX Native/Asian Subtotal (MA) CAS Consulting & Services Inc. dba CAS Consulting & Services, Austin, TX WBE TOTAL – SUBCONSULTANTS (FW) Amaterra Environmental, Inc., Austin, TX (Permitting Services, Environmental) (FW) Holt Engineering, Inc., Austin, TX (FW) K Friese & Associates, Inc., Austin, TX (Civil Engineering) (Surveying Services- not aerial or research) (Civil Engineering; Water Supply; Treatment & Distribution/Engineer; Project Management Services; Permitting Services, Environmental) (Geological Engineering) (Civil Engineering; Water Supply; Treatment & Distribution/Engineer; Project Management Services) (Communications – Public Relations Consulting) (Geological Consulting and Study) (Permitting Services, Environmental) (Geological Engineering; Project Management Services) (Legal Services, Including Research Time, Travel Time) 48.00% 48.00% 20.00% 2.00% 2.00% 9.00% 5.00% 4.00% 9.00% 9.00% 16.00% 2.00% 0.50% 12.00% 15.00% 16.00% 0.50% 1.00% 14.00% 0.50% (FW) Rifeline, LLC dba Rifeline, Austin, TX NON M/WBE TOTAL - SUBCONSULTANTS ASRus, LLC, Tampa, FL Blair Wildlife Consulting, Kyle, TX Jacobs Engineering Group, Inc. dba Jacobs Engineering Group, Austin, TX Sledgelaw Group, PLLC, Austin, TX  SECOND RANKED FIRM: NON M/WBE TOTAL – PRIME INTERA Incorporated, Austin, TX MBE TOTAL – SUBCONSULTANTS INTERA Incorporated – Total Participation: African American Subtotal (FB) Adisa Public Relations, Austin, TX Hispanic Subtotal (MH) Crespo Consulting Services, Inc., Austin, TX (MH) Jose I. Guerra, Inc., Austin, TX Native/Asian Subtotal (MA) DHL Analytical, Inc., dba DHL Analytical, Round Rock, TX (MA) Encotech Engineering Consultants, Inc., Austin, TX (Communications – Public Relations Consulting) (Environmental Engineering; Drainage Engineering) (Civil Engineering) (Laboratory and Field Testing Services) (Water Supply, Treatment, & Distribution Engineering) (Communications – Public Relations Consulting) (Environmental Engineering; Geological Engineering) (Environmental Engineering; Analytical Studies and Surveys) (Real Estate/Land Consulting; Survey; Civil Engineering) 4.00% WBE TOTAL – SUBCONSULTANTS (FB) Adisa Public Relations, Austin, TX (FW) Baer Engineering & Environmental Consulting, Inc., Austin, TX (FW) Balcones Geotechnical, LLC, Austin, TX (Geotechnical – Soils) (FW) Hicks & Co Environmental/Archeological Consultants dba Hicks & Co, Austin, TX (FW) MWM DesignGroup, Inc., dba MWM DesignGroup Or Martinez, Wright And Mendez, Inc., Austin, TX (FW) Smith Turrieta, PLLC dba Smith Turrieta Engineering, Austin, TX (FA) Unintech Consulting Engineers, Inc., Austin, TX (FW) Vickrey & Associates, Inc., Austin, TX NON M/WBE TOTAL - SUBCONSULTANTS Arcadis US, Inc., Austin, TX (Civil Engineering) (Civil Engineering) (Civil Engineering) (Civil Engineering; Water Supply, Treatment & Distribution Engineering; Communications: PR) (Civil Engineering; Water Supply, Treatment & Distribution Engineering; Geological Engineering) (Laboratory and Field Testing Services) (Water Supply, Treatment & Distribution Engineering) ASR Systems, LLC, Gainesville, FL Core Laboratories, LP, Houston, TX F.M. Blumberg Consulting, LLC, Seguin, TX 38.50% 38.50% 11.50% 2.00% 2.00% 9.00% 5.00% 4.00% 2.50% 0.50% 2.00% 21.20% 3.00% 5.80% 1.00% 1.00% 1.00% 2.40% 3.00% 28.80% 15.00% 11.80% 1.00% 1.00% Capital Contracting Office Evaluation of Consultant Qualifications COMPOSITE EVALUATION MATRIX Received: 29-Jan-20 Project: CLMP293 Aquifer Storage and Recovery Pilot Project and ASR Program Management Project Manager: Helen Gerlach Firm (or Joint Venture) MBE/WBE Procurement Program Turned in all Required Documents Team's Structure Team's Approach Item 1 Item 2 Item 3a Item 3b Item 5 Item 6 Item 7 Item 8 [Yes or No] [Yes or No] [10] [20] [15] [10] [100] [15] [115] Item 4 [20] Project Manager and Project Principal Experience PMgr [15] [5] [15] Prime Firm's Comparable Comparable Project Project PPrinc. Experience Experience with Austin Issues [10] COA with Prime Major Scopes Team's of Work Experience Experience TOTAL POINTS INTERVIEW POINTS RANK TOTAL POINTS WITH INTERVIEWS HDR Engineering, Inc. INTERA, Inc. 7.80 16.30 12.10 4.26 12.80 13.94 9.18 8.97 85.35 12.45 97.80 8.70 16.70 12.50 4.06 12.50 13.05 8.40 8.33 84.24 13.05 97.29 Black & Veatch Corporation 7.70 16.40 11.04 4.32 10.80 13.42 8.28 8.33 80.29 0.00 80.29 Y Y Y Y Y Y 1 2 3 REVISED 12/16/19 Stand Alone and Rotation List Evaluation Matrix