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Water & Wastewater Commission Review and Recommendation August 21, 2020 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing August 27, 2020 Client: Danielle Lord, Anna Bryan-Borja Agenda Item Recommend approval to ratify an emergency contract with First Medical Response of Texas, LLC (MBE), to provide temperature screening services for Austin Water facilities, in the amount of $549,670, and authorize additional expenditures for the continuation of this contract for up to six months in an amount not to exceed $1,500,330, for a total contract amount not to exceed $2,050,000. Amount and Source of Funding Funding in the amount of $825,100 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Ratification. N/A August 21, 2020 – To be reviewed by the Water and Wastewater Commission. This contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. Prior Council Action: Boards and Commission Action: MBE/WBE: treatment The contract is to provide temperature reading/screening services for Austin Water (AW) locations in response to the current coronavirus (COVID-19) pandemic. This contract is utilized to scan and monitor the temperatures of critical water and wastewater and visitors/contractors. The contractor provides all labor, materials, equipment, and incidentals. On March 6, 2020 Mayor Steve Adler issued a Disaster Declaration, due to and to further mobilize the City’s response to COVID-19. That same day, City staff with delegated Procurement Authority began to make purchases in support of the City’s response to COVID-19, using the Mayor’s Disaster Declaration as temporary documentation for their actions. This contract is in compliance with: infrastructure workers including City staff • The Stay Home-Work Safe, Order 20200324-007 by the Mayor of the City of Austin, Exhibit B-Critical Infrastructure Designations and Obligations • The Center for Disease Control’s Interim Guidance for Implementing Safety Practices for Critical Infrastructure Workers This request was processed as an emergency purchase made because of a public calamity that required the immediate appropriation of money to relieve the necessity of the municipality’s residents and a procurement necessary to preserve and protect the public health and safety of the municipality’s residents. City staff is currently working on a solicitation to provide this service for all City departments. The additional time and contract authority requested for this contract is needed to ensure the service is available while the formal competition is conducted for award of the long-term contract.