Approved Minutes — original pdf

Approved Minutes

Water & Wastewater Commission Regular Meeting Minutes May 6, 2020 Approved June 8, 2020 The Water and Wastewater Commission convened in a regular meeting on May 6, 2020 via videoconference in Austin, Texas. REVISED AGENDA Christy Williams (District 8)-A Grant Fisher (District 9)-A Susan Turrieta (District 10)-P Christianne Castleberry, Vice Chair (District 5)-P Mia Parton (District 6)-P Commissioners: William Moriarty, (Mayor)-P Chien Lee, Chair (District 4)-P Jesse Penn (District 1)-P Nhat Ho (District 2)-P Travis Michel (District 3)-P Vacant (District 7) Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Nhat Ho, Chien Lee, Christiane Castleberry, Mia Parton, Susan Turrieta Staff in Attendance: Greg Meszaros, David Anders, Danielle Lord, Mercedes Garcia-Lopez, Jermain Freeze, Daniel Layton, Rick Coronado, Kevin Critendon, Cole Huggins, Colleen Kirk, Shwetha Pandurangi, Shay Roalson, Dan Pedersen, Matt Cullen, Charles Celauro, Kevin Koeller, Marisa Flores-Gonzalez, Christina Romero, Virginia Collier, Heather Cooke, Denise Avery, Blanca Madriz Others in Attendance: Bryan Rivera CALL TO ORDER The meeting was called to order at 3:01 pm by Chair Chien Lee. CITIZEN COMMUNICATION None. A. APPROVAL OF MINUTES The minutes from the April 10, 2020 Water and Wastewater Commission regular meeting were approved on an 8-0-0-2 vote on Commissioner Castleberry’s motion and Commissioner Michel’s second. Commissioners Fisher and Williams were absent. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award a multi-term contract with United Rentals (North America) Inc. D/B/A United Rentals Inc., to provide the rental of portable toilets, for up to five years for a total contract amount not to exceed $1,575,000. Austin Water’s requested authorization is Water & Wastewater Commission Regular Meeting May 6, 2020 $35,000. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Michel’s Second on an 8-0-0-2 vote with Commissioners Fisher and Williams absent. 2. Recommend approval to award a contract with Johnson Controls Fire Protection LP, to provide inspections, maintenance, and repair services for fire alarm systems, fire suppression systems, and fire alarm monitoring services, for up to five years for a total contract amount not to exceed $10,000,000. Austin Water’s requested authorization is $1,650,000. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Michel’s Second on an 8-0-0-2 vote with Commissioners Fisher and Williams absent. 3. Recommend approval to award two multi-term contracts with Badger Meter, Inc. D/B/A National Meter & Automation and Thirkettle Corporation D/B/A Aqua-Metric Sales Company to provide water meters, each for up to five years for total contract amounts not to exceed $5,955,000 divided between the contractors. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Michel’s Second on an 8-0-0-2 vote with Commissioners Fisher and Williams absent. 4. Recommend approval to negotiate and execute a contract with Environmental Improvements Inc., to provide a settling basin rake gearbox replacement, in an amount not to exceed $124,225. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Michel’s Second on an 8-0-0-2 vote with Commissioners Fisher and Williams absent. Chair Lee announced a correction in Agenda Item B4 Amount and Source of Funding as: “Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water”. He clarified to Commissioner Michel that it was not pulled for discussion, but a correction. 5. Recommend approval to negotiate and execute a cost participation agreement with 5301 Decker, Ltd. for the City to reimburse the developer an amount not to exceed $302,100 for costs associated with the design and construction of an oversized wastewater interceptor and appurtenances related to Service Extension Request No. 3713R2 that will provide wastewater service to a proposed multi-family development located at 5301 Decker Lane. (District 1) Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Michel’s Second on an 8-0-0-2 vote with Commissioners Fisher and Williams absent. 6. Recommend approval to negotiate and execute a cost participation agreement with Pulte Group for the City to reimburse the developer an amount not to exceed $2,782,025 for costs associated with the design and construction of an oversized lift station, an oversized wastewater force main, and appurtenances related to Service Extension Request No. 3986R that will provide wastewater service to a proposed mixed use development located at 5601 Durango Pass. (District 1) Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Michel’s Second on an 8-0-0-2 vote with Commissioners Fisher and Williams absent. 7. Recommend approval of a resolution to authorize issuance by Senna Hills Municipal Utility The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at the Austin Water Utility Department at 512-972-0115, for additional information; TTY users route through Relay Texas at 711. Page 2 of 3 Water & Wastewater Commission Regular Meeting May 6, 2020 District of Unlimited Tax and Waterworks and Sewer System Revenue Refunding Bonds, Series 2020, in an amount not to exceed $3,135,000. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Michel’s Second on an 8-0-0-2 vote with Commissioners Fisher and Williams absent. 8. Recommend approval to execute a construction contract with Santa Clara Construction, Ltd. (MBE) for the Onion Creek District Park Phase 2 project in the amount of $339,780 plus a $33,978 contingency, for a total contract amount not to exceed $373,758. (District 2) Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Michel’s Second on an 8-0-0-2 vote with Commissioners Fisher and Williams absent. 9. Recommend approval to negotiate and execute a cooperative contract with Home Depot USA Inc., to provide maintenance, repair, operating supplies, industrial supplies, and related products and services, for a term of 79 months for a total contract amount not to exceed $13,107,300. Austin Water’s requested authorization is $1,120,000. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Michel’s Second on an 8-0-0-2 vote with Commissioners Fisher and Williams absent. C. REPORTS BY COMMISSION SUBCOMMITTEE update. 1. Update from Previous Joint Sustainability Committee Meeting – Commissioner Ho provided an 2. Integrated Water Resource Planning Community Task Force Update – Commissioner Moriarty recognized Marisa Flores-Gonzalez to provide a summary of the task force’s meeting on May 4, 2020. D. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. COVID-19 – Austin Water Operations, Staff and Financial Impact Update – Director Greg Meszaros, Financial Services Assistant Director, David Anders and Christina Romero provided an update. 2. Wastewater CIP Update – Engineering Services Assistant Director Shay Roalson, Kevin Koeller and Charles Celauro gave a presentation. 3. Utility District MUD/PID Update – Water Resources Management Assistant Director Kevin Critendon and Virginia Collier gave a presentation. E. FUTURE AGENDA ITEMS 1. Identify Items for Future Discussion None. ADJOURN Chair Lee adjourned the meeting at 4:09 pm. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at the Austin Water Utility Department at 512-972-0115, for additional information; TTY users route through Relay Texas at 711. Page 3 of 3