Approved Minutes — original pdf

Approved Minutes

Water & Wastewater Commission Regular Meeting April 10, 2020 Approved May 6, 2020 The Water and Wastewater Commission convened in a special called meeting on April 10, 2020 via videoconference in Austin, Texas. REVISED AGENDA Commissioners: William Moriarty, (Mayor)-P Chien Lee, Chair (District 4)-P Christy Williams (District 8)-P Grant Fisher (District 9)-P Susan Turrieta (District 10)-P Jesse Penn (District 1)-P Christianne Castleberry, Vice Chair (District 5)-P Mia Parton (District 6)-A Nhat Ho (District 2)-P Travis Michel (District 3)-P Annie Schmitt (District 7)-A Commissioners in Attendance: William Moriarty, Jesse Penn, Nhat Ho, Chien Lee, Christiane Castleberry, Christy Williams, Grant Fisher, Susan Turrieta Staff in Attendance: Greg Meszaros, David Anders, Denise Avery, Blanca Madriz CALL TO ORDER The meeting was called to order at 8:01 am by Chair Chien Lee. CITIZEN COMMUNICATION None. A. APPROVAL OF MINUTES The minutes from the March 11, 2020 Water and Wastewater Commission regular meeting were approved on a 9-0-0-2 vote on Commissioner Castleberry’s motion and Commissioner Turrieta’s second. Commissioners Parton and Schmitt were absent. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award and execute a multi-term contract with Westcoast Rotor Inc., to provide Robbins and Myers progressive cavity pump parts, for up to five years for a total contract amount not to exceed $617,500. Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and Vice-Chair Castleberry’s 2nd on a 9-0-0-2 vote with Commissioners Parton and Schmitt absent. 2. Recommend approval to award and execute a multi-term contract with ACT Pipe & Water & Wastewater Commission Regular Meeting April 10, 2020 Supply, Inc., to provide high-density polyethylene meter boxes, lids and cleanouts, for up to five years for a total contract amount not to exceed $709,000. Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and Vice-Chair Castleberry’s 2nd on a 9-0-0-2 vote with Commissioners Parton and Schmitt absent. 3. Recommend approval to award and execute a contract with Kinetic Motorwerks, LLC, to provide three polyethylene chemical tanks, in an amount not to exceed $124,350. Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and Vice-Chair Castleberry’s 2nd on a 9-0-0-2 vote with Commissioners Parton and Schmitt absent. 4. Recommend approval to award a multi-term contract with CD & SA-S, Inc. D/B/A Compound Security Specialists/South Austin Metals, to provide maintenance and repair services, inspection, replacement, and modernization of automatic gates at various City facilities, for up to five years for a total contract amount to exceed, $7,390,000. Austin Water will be one of various departments to utilize the contract that will provide services from preventative maintenance to repair services, inspection, replacement and modernization of automatic of automatic gates at Austin Water facilities. Austin Water’s requested authorization for an estimated total contract amount not to exceed $875,000. Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and Vice-Chair Castleberry’s 2nd on a 9-0-0-2 vote with Commissioners Parton and Schmitt absent. 5. Recommend approval to award and execute a construction contract with T Morales Company Electric & Controls Ltd. (MBE), for the South Austin Regional Wastewater Treatment Plant Electrical Substation No. 1 Replacement project, in the amount of $29,989,000 plus a $2,989,000 contingency, for a total contract amount not to exceed $32,987,900. Recommended by the Water and Wastewater Commission on Commissioner Moriarty’s Motion and Vice-Chair Castleberry’s 2nd on a 8-0-1-2 vote with Commissioner Penn recusing and Commissioners Parton and Schmitt were absent. 6. Recommend approval to negotiate and execute an amendment to the professional services agreement with Harutunian Engineering, Inc. (WBE), for additional construction phase services for the South Austin Regional Wastewater Treatment Plant – Electrical Substation No. 1 Replacement in the amount of $3,678,541.47. Recommended by the Water and Wastewater Commission on Commissioner Michel’s Motion and Vice- Chair Castleberry’s 2nd on a 8-0-1-2 vote with Commissioner Penn recusing and Commissioners Parton and Schmitt were absent. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at the Austin Water Utility Department at 512-972-0115, for additional information; TTY users route through Relay Texas at 711. Page 2 of 5 Water & Wastewater Commission Regular Meeting April 10, 2020 7. Recommend approval to negotiate and execute a professional services agreement with K Friese and Associates, Inc. (WBE) and CAS Consulting & Services, Inc. (MBE), (or one of the other qualified responders) for Request for Qualifications Solicitation No. CLMP289 to provide professional engineering services for the Austin Water Barton SoCo and the Travis Heights Reclaimed Water Main projects with a total amount not to exceed $1,500,000. Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and Vice-Chair Castleberry’s 2nd on a 6-0-3-2 vote with Commissioners Lee, Michel and Penn recusing and Commissioners Parton and Schmitt were absent. 8. Recommend approval to negotiate and execute an amendment to the professional services agreement with CDM-Smith, Inc., for construction and post-construction phase engineering services for the North Austin Reservoir and Pump Station Improvements project in the amount of $3,618,097, for a total contract amount not to exceed $7,318,097. Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and Vice-Chair Castleberry’s 2nd on a 9-0-0-2 vote with Commissioners Parton and Schmitt were absent. 9. Recommend approval to negotiate and execute a cost participation agreement with JCI Residential for the City to reimburse the developer for an amount not to exceed $450,650.00 for costs associated with the design and construction of an oversized water main and appurtenances related to Service Extension Request No. 4357 that will provide water service to a proposed multi-family development located at 12001 S. IH-35. Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and Vice-Chair Castleberry’s 2nd on a 9-0-0-2 vote with Commissioners Parton and Schmitt were absent. 10. Recommend approval to negotiate and execute a cost participation agreement with Clayton Property Group, Inc. for the City to reimburse the developer for an amount not to exceed $811,440.00 for costs associated with the design and construction of an oversized water transmission main and appurtenances related to Service Extension Request No. 4228R that will provide water service to a proposed single-family and retail development located south and west of Bradshaw Road and south of Country Down Drive. Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and Vice-Chair Castleberry’s 2nd on a 9-0-0-2 vote with Commissioners Parton and Schmitt were absent. 11. Recommend approval to negotiate and execute a supplemental agreement with the cities of Round Rock, Cedar Park, and Leander for the reimbursement of costs related to the expansion of the Brushy Creek Regional Wastewater System in the amount of $11,454,162 for The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at the Austin Water Utility Department at 512-972-0115, for additional information; TTY users route through Relay Texas at 711. Page 3 of 5 Water & Wastewater Commission Regular Meeting April 10, 2020 a total contract amount not to exceed $32,429,162. Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and Vice-Chair Castleberry’s 2nd on a 9-0-0-2 vote with Commissioners Parton and Schmitt were absent. C. VOTING ITEMS FROM COMMISSION 1. Officer Elections Commissioner Ho made a Motion to nominate Chair Lee for a second term as Chair with Vice-Chair Castleberry’s 2nd on a 9-0-0-2 vote with Commissioners Parton and Schmitt were absent. Chair Lee made a Motion to nominate Vice-Chair Castleberry for a second term as Vice- Chair with Commissioner Williams 2nd on a 9-0-0-2 vote with Commissioners Parton and Schmitt were absent. D. REPORTS BY COMMISSION SUBCOMMITTEE 1. Update from Previous Joint Sustainability Committee Meeting No report was available due to no meeting being scheduled. E. NON VOTING DISCUSSION ITEMS 1. Budget Committee 2020 Meeting Schedule Discussion Commissioner Turrieta announced the Budget Committee members including Commissioners William Moriarty, Jesse Penn, Travis Michel, Grant Fisher and Susan Turrieta as Chair of the Budget Committee. Approved dates for the Budget Committee meeting are May 13, 2020 and June 3, 2020 at 11:00 – 12:30 pm. F. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. COVID-19 – Austin Water Financial Impact and Bill Relief Update Assistant Director David Anders shared an update regarding the current financial impact on Austin Water due to COVID-19 and shared an overview of bill relief for impacted Austin Water customers. Director Greg Meszaros added an update on the impact to Austin Water utility operations and to staff. G. FUTURE AGENDA ITEMS 1. COVID-19 – Austin Water Operations, Staff and Financial Impact Update The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at the Austin Water Utility Department at 512-972-0115, for additional information; TTY users route through Relay Texas at 711. Page 4 of 5 Water & Wastewater Commission Regular Meeting April 10, 2020 ADJOURN Chair Lee adjourned the meeting at 8:47 am. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at the Austin Water Utility Department at 512-972-0115, for additional information; TTY users route through Relay Texas at 711. Page 5 of 5