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Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Government That Works For All Health and Environment May 6, 2020 Commission Meeting Date: Council Meeting Date: Department: Public Works June 11, 2020 Client: Matt Cullen, Shay Roalson, John Wepryk Agenda Item Recommend approval to execute a construction contract with Santa Clara Construction, Ltd. (MBE) for the Onion Creek District Park Phase 2 project in the amount of $339,780 plus a $33,978 contingency, for a total contract amount not to exceed $373,758. (District 2) Funding in the amount of $373,758 is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of five bids received through a competitive Invitation for Bid Solicitation. N/A May 6, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 78.17% MBE and 2.35% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: (multiple connections expected), and The Onion Creek District Park Reclaimed Water Main Phase 2 project is a reclaimed water project that will expand the reclaimed water system in the southern part of Austin. This new system will connect to an existing 8-inch reclaimed water main constructed as part of the Onion Creek Metro Park Phase I project. The project will extend reclaimed water mains farther along Nuckols Crossing Road just north of the Goodnight Ranch development. Specifically, the project will construct approximately 1,300 linear feet of 8-inch and 16-inch reclaimed water transmission and distribution mains, and includes the installation of valves, sleeves, erosion and sedimentations controls, tree protection, traffic control, re-vegetation, and pavement repair. The project is a critical link in a series of projects that will extend reclaimed water service to south Austin from the City’s Clay/Kizer Golf Course to the Onion Creek subdivision. Potential irrigation customers in this series of projects are Widen Elementary, Dove Springs Recreation Center (soccer fields and subsequent expansion to baseball fields), Dove Springs Health Center, Onion Creek Soccer Complex, Onion Creek Metro Park (including future park expansions), the Goodnight Ranch development the Onion Creek Golf Course. Ultimate reclaimed water demand from these potential customers could conserve as much as 216 million gallons per year. Traffic control along Nuckols Crossing Road will assist the traveling public during the installation of the pipeline and paving operations. Austin Water currently has a service extension request (SER) under review that will extend the reclaimed water system into the Goodnight Ranch development. A delay in the construction of this project could potentially affect Austin Water’s ability to meet its obligation under the SER. Due to the small size of the project and the potential for unknown subsurface conditions and potential conflicts when working in the right of way, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. The contract allows 210 Calendar days for completion of this project. This project is located within zip code 78744 (District 2). Santa Clara Construction, Ltd. (MBE/MH) is located in Austin, Texas. Information on this solicitation is available through the City’s Austin Finance Online website. Link: Solicitation Documents. M/WBE Summary Public notice was given for this solicitation, CLMC782 Onion Creek District Park Ph 2, through the City’s Vendor Connection web portal. Five bids were received and opened on April 2, 2020. Of the five of bids received, two bids were from MBE/WBE certified firms. Santa Clara Construction, Ltd. submitted the lowest responsive bid of the five bids received: Santa Clara Construction, Ltd., Austin, TX (MBE/MH) Facilities Rehabilitation, Inc., Austin, TX (MBE/MH) JKB Construction Company LLC, Liberty Hill, TX Smith Contracting Co. Inc., Austin, TX Westar Construction Inc., Georgetown, TX $339,780 $425,348 $425,636 $440,545 $500,600 The contractor’s choice of work methodology provides for three areas of subcontracting opportunities which are listed below. Project specific subgoals stated in the solicitation were 3.95% African American; 8.75% Hispanic; 1.09% Native/Asian; 2.30% WBE. Total participation is estimated on the base bid amount: PRIME MBE TOTAL (MH) Santa Clara Construction, Ltd., Austin, TX Base Bid: $ 339,780.00 $ 248,092.00 73.02% MBE TOTALS - SUBCONTRACTORS $ 17,488.00 5.15% African American Subtotal (MB) Earthco Landscape Construction, LLC, Georgetown, TX (DI Pipe) $ $ 13,488.00 13,488.00 3.97% 3.97% Native/Asian American Subtotal (MA) Benquest, Austin, TX (Diesel) WBE TOTALS - SUBCONTRACTORS (FW) Arrow Fuel (S&R Investments Inc.), Austin, TX (Diesel) NON MBE/WBE TOTALS - SUBCONTRACTORS Ferguson (Wolseley Investments), Round Rock, TX (DI Pipe, valves) $ $ 4,000.00 4,000.00 $ $ 8,000.00 8,000.00 1.18% 1.18% 2.35% 2.35% $ $ 66,200.00 66,200.00 19.48% 19.48% The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Second and third low bidder information is provided. SECOND BIDDER – (MBE/MH) Facilities Rehabilitation Inc., Austin, TX 91.77% MBE prime participation; 4.70% African American; 0.00% Hispanic; 1.18% Native/Asian; 2.35% WBE; 0.00% Non M/WBE subcontractor participation THIRD BIDDER - JKB Construction Company LLC, Liberty Hill, TX 64.45% NON M/WBE prime participation; 4.04% African American; 8.99% Hispanic; 1.17% Native/Asian; 3.12% WBE; 18.23% Non M/WBE subcontractor participation $425,636 $425,348 Certified Bid Tab CITY OF AUSTIN PROJECT SPONSOR: Public Works BID CERTIFICATION & CONTRACT REP: Steve Cocke BID OPENING DATE: TIME: 4/2/2020 2:30pm BID TABULATION PROJECT MANAGER: John Wepryk LOCATION: 505 Barton Sprgs, Ste 1045-C PROJECT CONSULTANTS: DURATION: Christopher Evans, P.E 180 CAL. DAYS PRICE EXPIRATION: LIQUIDATED DAMAGES: 90 CAL. DAYS $900 P/CAL. DAY PROJECT: Onion Creek District Park Ph 2 BID INVITATION NO: CLMC782 PROJECT NUMBER(S): 4010 2107 4135 BIDDER(S): LOCATION: SUB ID# 5267.068 RESPONSES: 5 ESTIMATE: $484,620.00 GUARANTEE: BB-Bid Bond CC-Cashiers Check CTC-Cert. Chk. ADDENDA ACKNOWLEDGED BB Y BB Y BB Y BB Y BB Y TOTAL BID: $ 339,780.00 $ 425,348.00 $ 425,636.00 $ 440,545.50 $ 500,600.00 Santa Clara Construction, LTD Facilities Rehabilitation, Inc. JKB Construction Company LLC Smith Contracting Co. Inc. Westar Construction, Inc. Austin, TX Austin, TX Liberty Hill, TX Austin, TX Georgetown, TX TRUE COPY OF BID TABULATIONS AS RECEIVED OR CORRECTED IN ACCORDANCE WITH CONDITIONS GOVERNING PROPOSALS CAPITAL CONTRACTING OFFICE CONTRACT PROCUREMENT DIVISION CITY OF AUSTIN, TX 4/10/2020 1 of 1 N E L L L E R G G R E L L E L N NUCKOLS CROSSING RD E SLAUGHTER LN HTER LN E SLA G U D T R R A H K C O D L L O NUCKOLS CROSSING RD NUCKOLS CROSSING RD D V L X B E T R E V D G R SIN S O R S C L O K C U N TH A XTO N R TH TH A A XTO XTO N R N R D D D D G R SIN S O R S C L O K C U N TEE DR R R L D L D A A S S E E W W T RIP O D D R D D U U BER LN BER LN N N A A T T E E R R L L N N R E D Y E R Y R F R R D D D D O O RIP RIP T T R R E D E D Y Y E R E R Y Y R R F F T E E D D R T E E R T T E E E E D D R R T W IG G Y L N T W IG G Y L N LALE LALE W C W C V V R Y D A H B WIC S IP D V L X B E T R E V CITY OF AUSTIN, TEXAS PUBLIC WORKS DEPARTMENT ENGINEERING SERVICES DIVISION ONION CREEK DISTRICT PARK RECLAIMED MAIN PHASE 2 PROJECT LOCATION MAP LEGEND PROJECT LOCATION ESD ENGINEERING SERVICES B A YTH O R NE D R D I V I S I O N N:\TEAM2\AW_ONION_CREEK_PH2\DWG\PRODUCTION_FILES\DWG\OCR2-G-GN-LOCN-MAP.DWG, COA_PDF_22X34, COA_ESD.STB 4/21/2020 12:10 PM EVANS, CHRISTOPHER ############ #### 0 200 400 VERTICAL SCALE IN FEET HORIZONTAL SCALE IN FEET - 1 OF 1