Approved Minutes — original pdf

Approved Minutes

Water & Wastewater Commission Regular Meeting March 11, 2020 Approved April 10, 2020 The Water and Wastewater Commission convened in a regular meeting on March 11, 2020 at Waller Creek Center, 625 East 10th Street, Room 104, in Austin, Texas. AGENDA Commissioners: Chien Lee, Chair William Moriarty Jesse Penn Nhat Ho Christianne Castleberry, Vice Chair Travis Michel - Absent Mia Parton - Absent Annie Schmitt - Absent Christy Williams - Absent Grant Fisher Susan Turrieta Commissioners in Attendance: William Moriarty, Jesse Penn, Chien Lee, Christianne Castleberry, Nhat Ho, Grant Fisher, Susan Turrieta Staff in Attendance: Greg Meszaros, Randi Jenkins, David Anders, Dan Strub, Rebecca Vento, Chris Stewart, Mehrdad Morabbi, Shwetha Pandurangi, Matt Cullen, Georigia Billea, Colleen Kirk, Bill Stauber, Charles Celauro, Danielle Lord, Katie Frazier, Anna Bryan-Borja, Rick Coronado, Janet Atkinson, Tina Romero, Aldo Ranzani, Kevin Koeller, Heather Cooke, Brian Haws, Martin Tower, Teresa Lutes, Denise Avery, and Blanca Madriz Others in Attendance: Gabriel Castano, Eric Bailey, Jim Howard, Ioan Chiereseu, Michael Singleton, Monica Stiggins, Alexander Krokov, David Wych, Rick Harland, Benny Vanden Avond, Jeremy Wall, Rick Wilson, Greg Shaw CALL TO ORDER The meeting was called to order at 6:00 p.m. by Chair Chien Lee. CITIZEN COMMUNICATION None. A. APPROVAL OF MINUTES The minutes from the February 12, 2020 Water & Wastewater Commission regular meeting were approved on a 7-0-0-4 vote on Commissioner Penn’s motion and Commissioner Castleberry’s second. Commissioners Michel, Parton, Schmitt and Williams were absent. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL  Water & Wastewater Commission Regular Meeting March 11, 2020 1. Recommend approval to negotiate and execute a contract with Lakeside Equipment Corporation, to provide a Raptor® fine screen with tank, in an amount not to exceed $130,000. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Turrieta’s 2nd on a 7-0-0-4 vote with Commissioners Michel, Parton, Schmitt and Williams absent. 2. Recommend approval to negotiate and execute two multi-term contracts with Ace Floor Solutions LLC (MBE) and Corza Construction LLC (MBE), to provide flooring installation and repair services, each for up to five years for total contract amounts not to exceed $16,885,000, divided between the contractors. Austin Water’s requested authorization is $1,500,000. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Turrieta’s 2nd on a 7-0-0-4 vote with Commissioners Michel, Parton, Schmitt and Williams absent. 3. Recommend approval to negotiate and execute cooperative contracts through the Houston- Galveston Area Council; Sourcewell; Local Government Purchasing Cooperative, administered by Texas Association of School Boards, Inc. (BuyBoard); and Texas Multiple Award Schedule cooperative purchase programs with various contractors, to provide vehicles and equipment, each for up to five years for total contract amounts not to exceed $289,000,000, divided among the contractors. Austin Water’s requested authorization is $27,628,400. Recommended by the Water and Wastewater Commission on Commissioner Lee’s Motion and Commissioner Penn’s 2nd on a 7-0-0-4 vote with Commissioners Michel, Parton, Schmitt and Williams absent. 4. Recommend approval to negotiate and execute a contract with GE Digital, LLC, to provide software licensing and technical support, for a term of two years in an amount not to exceed $198,149. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Turrieta’s 2nd on a 7-0-0-4 vote with Commissioners Michel, Parton, Schmitt and Williams absent. 5. Recommend approval to amend existing cooperative contracts with AT&T Mobility; T-Mobile USA, Inc.; and Cellco Partnership D/B/A Verizon; for continued wireless communication services and equipment, for an increase in the amount of $4,200,000 and to extend through the completion of the cooperative contracts for revised contract amounts not to exceed $17,530,839, divided among the contractors. Austin Water’s requested authorization is $400,000. Recommended by the Water and Wastewater Commission on Commissioner Ho’s Motion and Commissioner Castleberry’s 2nd on a 7-0-0-4 vote with Commissioners Michel, Parton, Schmitt and Williams absent. 6. Recommend approval to amend an existing contract with Marsh USA, Inc. D/B/A Marsh USA, for continued administration services for the Rolling Owner Controlled Insurance Program VII, for an increase in the amount of $355,000, for a revised contract not to exceed $1,856,074. Austin Water’s requested authorization is $136,567. Recommended by the Water and Wastewater Commission on Commissioner Ho’s Motion and Commissioner Penn’s 2nd on a 7-0-0-4 vote with Commissioners Michel, Parton, Schmitt and Williams absent. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Denise Avery at the Austin Water Department at 512-972-0104 or 512-972-0101, for additional information; TTY users route through Relay Texas at 711 Page 2 of 5  Water & Wastewater Commission Regular Meeting March 11, 2020 7. Recommend approval to amend an existing contract with Liberty Mutual Insurance Company D/B/A Liberty Mutual Insurance, for the continued payment of insurance premiums to the Rolling Owner Controlled Insurance Program VII, for an increase in the amount of $3,128,579, for a revised contract amount not to exceed $8,400,064. Austin Water’s requested authorization is $1,203,555. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Turrieta’s 2nd on a 7-0-0-4 vote with Commissioners Michel, Parton, Schmitt and Williams absent. 8. Recommend approval to amend an existing contract with Safety Solutions, Inc., to provide continued construction safety management services associated with the Rolling Owner Controlled Insurance Program VII, for an increase in the amount of $118,950, for a revised contract amount not to exceed $375,550. Austin Water’s requested authorization is $45,760. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Turrieta’s 2nd on a 7-0-0-4 vote with Commissioners Michel, Parton, Schmitt and Williams absent. 9. Recommend approval to award and execute a construction contract with PLW Waterworks, LLC, for the Walnut Creek Wastewater Treatment Plant Pumping System Improvements project in the amount of $14,124,000 plus a $1,412,400 contingency, for a total contract amount not to exceed $15,536,400. (District 1) Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Turrieta’s 2nd on a 7-0-0-4 vote with Commissioners Michel, Parton, Schmitt and Williams absent. 10. Recommend approval of an amendment to the construction contract with PGC General Contractors, LLC (previously Peabody Construction, LLC), for the 2017 Facilities and Force Main Services Indefinite Delivery/Indefinite Quantity (IDIQ) for additional funding in the amount of $3,750,000 for a total contract amount not to exceed $18,750,000. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Turrieta’s 2nd on a 7-0-0-4 vote with Commissioners Michel, Parton, Schmitt and Williams absent. 11. Recommend approval to award and execute a construction contract with Santa Clara Construction, Ltd., for Brentwood/Arcadia Water and Wastewater Pipeline Renewal Project in the amount of $5,534,268.00 plus a $553,426.80 contingency, for a total contract amount not to exceed $6,087,694.80. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Turrieta’s 2nd on a 7-0-0-4 vote with Commissioners Michel, Parton, Schmitt and Williams absent. 12. Recommend approval to negotiate and execute an amendment to the professional services agreement with Kennedy / Jenks Consultants, Inc. for construction phase engineering services for the Parmer Lane Interceptor project in the amount of $700,000, for a total contract amount not to exceed $7,500,000. No recommendation by the Water and Wastewater Commission on a 5-0-2-4 vote with Commissioners Penn and Turrieta recusing and with Commissioners Michel, Parton, Schmitt and Williams absent. 13. 13. Recommend approval to negotiate and execute a professional services agreement with Black & Veatch Corporation, (staff recommendation) for Request for Qualifications Solicitation No. CLMP284 to provide engineering services for the Walnut Creek Primary The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Denise Avery at the Austin Water Department at 512-972-0104 or 512-972-0101, for additional information; TTY users route through Relay Texas at 711 Page 3 of 5  Water & Wastewater Commission Regular Meeting March 11, 2020 Clarifier & Flow Equalization Basin Rehab project in amount not to exceed $1,000,000. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Turrieta’s 2nd on a 7-0-0-4 vote with Commissioners Michel, Parton, Schmitt and Williams absent. 14. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation (TxDOT) for the relocation and adjustments of existing water lines and appurtenances in conflict with the Texas Department of Transportation SH71 from East of SH 130 to Kellam Road Project in the amount of $161,560.50 plus a 20% contingency of $32,312.10, for a total amount not to exceed $193,872.60. Recommended by the Water and Wastewater Commission on Commissioner Ho’s Motion and Commissioner Castleberry’s 2nd on a 7-0-0-4 vote with Commissioners Michel, Parton, Schmitt and Williams absent. 15. Recommend approval for Service Extension Request No. 4629 for wastewater service to a 14.7 acre tract located at 11210 N. FM 620 within the Drinking Water Protection Zone, the City’s 2-mile Extra-Territorial Jurisdiction and Austin Water’s service area. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Ho’s 2nd on a 7-0-0-4 vote with Commissioners Michel, Parton, Schmitt and Williams absent. 16. Recommend approval of an ordinance amending the Fiscal Year 2019-2020 Austin Water Operating Budget (Ordinance No. 20190910-001) to increase the transfer in from the Capital Improvement Program by $5,428,000 and increase the transfer out appropriations by $5,287,000 for a net reduction to the ending balance of $141,000; and amending the Fiscal Year 2019-2020 Combined Utility Revenue Bond Redemption Fund (Ordinance No. 20190910-001) to increase the transfer in from Austin Water Operating Budget by $15,287,000 and increase other operating requirement expenditures by $15,287,000 to fund debt defeasance. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Turrieta’s 2nd on a 7-0-0-4 vote with Commissioners Michel, Parton, Schmitt and Williams absent. C. VOTING ITEMS FROM COMMISSION D. REPORTS BY COMMISSION SUBCOMMITTEE 1. Joint Sustainability Committee – No update was available 2. Integrated Water Resource Planning Community Task Force Update – Teresa Lutes provided an update. E. NON-VOTING DISCUSSION ITEMS F. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. Zebra Mussels Update – Mehrdad Morabbi provided a briefing presentation 2. Planned Infrastructure Improvements and Infrastructure Leaks – Kevin Critendon The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Denise Avery at the Austin Water Department at 512-972-0104 or 512-972-0101, for additional information; TTY users route through Relay Texas at 711 Page 4 of 5 3. Austin Water Financial Status Quarterly Report – Tina Romero provided a briefing 4. Customer Serviced Metrics Report – Randi Jenkins provided a briefing update. Water & Wastewater Commission Regular Meeting March 11, 2020 provided a briefing update. update. G. FUTURE AGENDA ITEMS 1. Budget Committee 2020 Update 2. Officer Elections H. ADJOURN Chair Lee adjourned the meeting at 7:41 p.m. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Denise Avery at the Austin Water Department at 512-972-0104 or 512-972-0101, for additional information; TTY users route through Relay Texas at 711 Page 5 of 5