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Water & Wastewater Commission Review and Recommendation Health and Environment April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office April 23, 2020 COA Strategic Direction: Client: Javier Ramirez, Matt Cullen, Bill Stauber Agenda Item Recommend approval to negotiate and execute a professional services agreement with K Friese and Associates, Inc. (WBE) and CAS Consulting & Services, Inc. (MBE), (or one of the other qualified responders) for Request for Qualifications Solicitation No. CLMP289 to provide professional engineering services for the Austin Water Barton SoCo and the Travis Heights Reclaimed Water Main projects with a total amount not to exceed $1,500,000. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Staff recommendation is the two most qualified firms out of 13 firms evaluated through the City’s qualification-based selection process. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals of 15.80% MBE and 15.80% WBE participation. The Barton SoCo and Travis Heights Reclaimed Main projects are identified in Austin Water’s 2011 Reclaimed Water Infrastructure Master Plan Update and the 2013 Completing the Core plan as construction projects necessary to complete a core loop through downtown Austin. Completing the core loop interconnects Austin Water’s reclaimed water systems north and south of the Colorado River, adds customers, and builds economies of scale. Both systems, north and south are currently dead ends where routine maintenance, a line break, power outage or pump failure might have negative impacts on customer service. To minimize risk of service interruptions to current and future reclaimed water customers, it is important to provide redundancy. K Friese and Associates, Inc. (the top ranked firm) will be assigned the Barton SoCo Reclaimed Main section of the project. This section of the project includes the Barton SoCo Reclaimed Main. This main is comprised of 24-inch (3,100 linear feet), 12-inch (3,500 linear feet), and 8-inch (600 linear feet) reclaimed water mains in Barton Springs Road and Congress Avenue. CAS Consulting and Services, Inc. (the second ranked firm) will be assigned the Travis Heights Reclaimed Main section of the project. This section of the project, the Travis Heights Reclaimed Main, consists of 6,250 linear feet of 24-inch reclaimed water main predominantly in the Travis Heights neighborhood. Although the scopes of the projects are similar, the complexity and cost for the Barton SoCo Reclaimed Main are higher, and thus awarded to the first ranked firm. Delaying these projects will impact the reliability of service. As more customers connect to the system for cooling and toilet flushing, the consequences of an outage become more severe. Additionally, Council’s approved Water Forward plan places a strong emphasis on reclaimed water to meet the city’s long-term water supply needs. Delaying these projects negatively impacts the ability to meet those needs and associated Water Forward goals. This authorization provides funding for design and bid phase services for the Barton SoCo and Travis Heights Reclaimed Main projects. Staff will return to Council for authorization of construction and warranty phase services when Council approves a construction contract. This request allows for the development of an agreement with the qualified responders that Council award. If the City is unsuccessful in negotiating satisfactory agreements with the awarded responders, negotiations will cease with that provider. Staff will return to Council so that Council may award to another qualified responder and authorize contract negotiations with that provider. TOP RANKED FIRM: K Friese and Associates, Inc. (WBE/FW) is located in Austin, Texas. SECOND RANKED FIRM: CAS Consulting and Services, Inc. (MBE/MA) is located in Austin, Texas. Information on this solicitation is available through the City’s Austin Finance Online website. Link: Solicitation Documents. M/WBE Summary Participation subgoals stated in the solicitation were 1.90% African American; 9.00% Hispanic; 4.90% Native Asian; 15.80% WBE. The recommended firms provided a MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. The Second ranked firm provided an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Public notice was given for this Request for Qualifications CLMP289 Austin Water Barton SoCo and Travis Heights Reclaimed Water Main project, through the City’s Vendor Connection web portal. Thirteen firms submitted qualifications statements and responses were opened on January 8, 2020. Of the 13 submittals received three submittals were from MBE/WBE certified firms. RECOMMENDED FIRM: K. Friese and Associates, Inc. – Total Participation: WBE TOTAL – PRIME (FW) K. Friese and Associates, Inc. MBE TOTAL – SUBCONSULTANTS African American Subtotal (MB) HVJ Associates, Inc., Austin, TX (Traffic and Transportation Engineering) Hispanic Subtotal (MH) Arias Geoprofessionals, Austin, TX (MH) Thompson-Hamilton Engineering, LLC, dba, Atlas Design Services, Austin, TX (MH) The Rios Group, Inc., Round Rock, TX (Geotechnical Engineering, Geotechnical Soils) (Environmental Permitting) (Civil Engineering, Utility Locator Services, Underground) Native/Asian Subtotal (MA) Unintech Consulting Engineers, Inc., Austin, TX (Surveying Services, Global Position System, Survey) WBE TOTAL – SUBCONSULTANTS (FB) Adisa Communications, Austin, TX (Communication and Media Relations, Public Information Services) NON M/WBE TOTAL - SUBCONSULTANTS Blanton and Associates, Inc., Austin, TX (Environmental Consulting, Mapping Services, Geographic 5.00% 2.00% Brierley Associates, Inc., Austin, TX Information, Environmental Engineering, Environmental Impact Studies) (Geotechnical Engineering) 3.00% 60.00% 60.00% 32.00% 6.00% 6.00% 16.00% 9.00% 3.00% 4.00% 10.00% 10.00% 3.00% 3.00% SECOND RANKED FIRM: CAS Consulting and Services, Inc.– Total Participation: MBE TOTAL – PRIME (MA) CAS Consulting and Services, Inc. MBE TOTAL – SUBCONSULTANTS African American Subtotal (MB) HVJ Associates, Inc., Austin, TX (Cost Estimating) Hispanic Subtotal (MH) Davcar Engineering Services, Austin, TX (Civil Engineering) (MH) The Rios Group, Inc., Round Rock, TX (Civil Engineering, Utility Locator Service, Underground) (Landscape Architecture) (MH) Garcia Design, Inc., Austin, TX WBE TOTAL – SUBCONSULTANTS (FW) Holt Engineering, Inc., Austin, TX (FW) McGray and McGray Land Surveyors, Inc., Austin, TX (FW) Baer Engineering and Environmental Consulting, Inc., Austin, TX (Geotechnical Soils, Boring, Drilling, Testing and Soundings) (Surveying, Services, Not Aerial or Research) (Environmental Engineering, Permitting Services Environmental, Environmental Consulting, Including Sustainability) NON M/WBE TOTAL - SUBCONSULTANTS HDR Engineering, Inc., Austin, TX Hejl, Lee and Associates, Inc., Austin, TX Altus Traffic Management, LLC Pflugerville, TX (Traffic Cones, Barricades, Traffic, Portable, Lane (Civil Engineering) (Civil Engineering) Markers and Barricades, Cones Traffic, Plastic, Traffic Control Devices, Non-Electric) 53.10% 53.10% 1.90% 1.90% 9.00% 5.00% 2.00% 2.00% 20.00% 7.00% 10.00% 3.00% 16.00% 10.00% 5.00% 1.00% Capital Contracting Office Evaluation of Consultant Qualifications COMPOSITE EVALUATION MATRIX Received: 8-Jan-20 Project: CLMP289 Austin Water Barton SoCo and Travis Heights Reclaimed Water Main Project Manager: Javier Ramirez Item 1 Item 2 Item 3a Item 3b Item 5 Item 6 Item 7 Item 8 [Yes or No] [Yes or No] [10] [20] [15] [10] Firm (or Joint Venture) Turned in MBE/WBE Procurement all Required Documents Program Team's Structure Team's Approach Project Manager Project Professional Major Scopes Team's of Work Experience Experience RANK [15] Prime Firm's Comparable Comparable Project Project Experience Experience with Austin Issues [100] TOTAL POINTS [10] COA with Prime Item 4 [20] PMgr [12] PProf [8] 6.81 K. Friese and Associates, Inc. (WBE) 9.95 18.82 11.13 13.91 14.22 9.70 8.33 92.87 CAS Consulting and Services, Inc. (MBE) 9.55 18.47 10.34 7.47 14.20 14.27 9.62 8.71 92.63 Cobb, Fendley & Associates, Inc. 9.65 18.69 10.27 6.34 12.32 14.28 9.47 8.33 89.34 Lockwood, Andrews, Newman, Inc. 9.64 17.76 10.40 6.94 13.09 13.59 9.57 8.33 89.32 Miller Gray, LLC RPS Infrastructure, Inc. Pape- Dawson Engineers Jones Carter Davcar Inc., dba, DAVCAR Engineering Services (MBE) 9.65 18.74 10.12 6.99 11.40 13.98 9.56 8.33 88.77 9.60 19.00 9.48 5.98 13.30 13.71 9.12 8.33 88.51 9.54 18.53 10.58 6.05 12.01 14.00 8.62 8.76 88.09 9.50 19.26 9.60 6.56 12.08 13.88 8.84 8.33 88.05 9.40 18.36 10.51 6.62 12.49 13.55 9.26 7.17 87.36 Dannebaum Engineering Company-Austin, LLC 9.64 18.96 9.30 6.09 11.84 13.35 9.05 8.67 86.90 BGE 9.42 18.19 9.81 6.32 12.28 13.29 9.16 8.33 86.79 Binkely & Barfied Consulting Engineers 8.69 18.42 8.34 6.51 12.18 13.71 9.23 8.33 85.39 Thonhoff Consulting Engineers, Inc. 7.72 15.13 7.75 5.43 10.02 13.20 7.62 8.33 75.20 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y 1 2 3 4 5 6 7 8 9 10 11 12 13 REVISED 12/16/19 Stand Alone and Rotation List Evaluation Matrix S E C E U N T S W CESAR CHAVEZ ST W 2ND ST ³ G U A D A L U P E S 250 T T A S C A V A L 0 125 500 SCALE IN FEET R A M A S L D V L B V L B D S R B A M A S L W RIVERSIDE DR B UTLE R R D T SIE S S E J HIL L M O S T N T J O S E P HIN E S T BLUFF ST J U LIE T TS A R B L V D S L A M E B O N Y ST R A M O N A ST ! ! ! ! ! ! ! ! ! ! C O L U M S T B U S O C LOCATION OF WORK L U M B U S ST W JA M E S ST E V §¨¦35 DIN A W GIB L U O B T D S S 3R N ST S O T R E A D ST W E ! LL ! ! ! ! ! T H S T S 7 ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! W GIB T H S T S 6 ! ! ! ! ! O S T T S S N ST S 1 T H S T S T S 5 S 1 S T E V S A S E R G N O JE C ELL ST OLTORF ST W T T S S S 1 W M O N R O W ELIZ §¨¦35 A B ET H ST T S D R 3 S E ST VICINITY MAP - N.T.S. W RIV E R SID E D R EXISTING RECLAIMED WATER MAIN W R IV E R SI D E D R BARTON SOCO RECLAIMED WATER MAIN W R I V E R S I D E D R H A Y W O O D A VE T T S S S 1 D A NIEL D R D R N O S W A D P O S T O A K S T T D S R S 3 R ETA M A ST U N N A S M T 248 E D T D S N S 2 C O P ELA DST N TRAVIS HEIGHTS RECLAIMED WATER MAIN E V A S S E R G N O S C NELLIE ST A V E R D N SIC L U M ACADEMY DR W JAMES ST Barton SoCo LOCATION MAP 12 & 24-INCH RECLAIMED MAIN Legend Proposed Reclaimed Pipeline Existing/Future Reclaimed Pipeline 2/21/2020 BARTON SOCO RECLAIMED WATER MAIN B O N NIE VIE W NEW LE GRANDE AVE G NIN AVE E R IV E R S I D N SIC L U M ACADEMY DR M E L I S S A L N G NIN E W V A E N E D R E RIV E R SID E D R S U N N Y L N ³ E A S T A V E 0 125 250 500 SCALE IN FEET ED G ECLIFF TER ALTA VISTA VE A K R A P L P HARWOODPL AVONDALE RD MILAM PL TRAVIS HEIGHTS RECLAIMED WATER MAIN RUTHERFORD PL D R R E L K BIC A V O N D A L E R D PECAN GROVE RD SUNSET LN W JAMES ST NELLIE ST E V A S S E R G N O S C W GIBSON ST A S T V E W ELIZABETH ST E GIBSON ST THE CIRCLE E ELIZABETH ST PARK LN R D E N V A R I I H L L S I D E A V E E V A G NIN W E N T N S O S R E K NIC ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! E V E A K A R D ! ! ! ! ! ! ! ! ! ! MIL A M PL MIL A E V A A T A VIS T L A M PL D V L S B T H EIG VIS H B O N H A M T E R E V D A O A R T N W O E K S U N S E T L N R D A D E M A L A E M O N R O E S T ! ! ! ! ! ! ! ! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! T E S G E ANNIE ST RID N E K C A R B §¨¦35 ! ! ! ! ! T T S S S 1 E MARY ST T T S S 1 S E V S A S E R G N T O C E R R LOCATION OF WORK LO CKHART DR R E D T SID S A E N O S R E K NIC T S T T S S LELA S 1 A C E D R §¨¦35 R TE N OLTORF ST D ST VICINITY MAP - N.T.S. R A C E D R E MARY ST OLTORF STREET PHASE 2 RECLAIMED WATER MAIN W O O D L A N D A V E FAIR M O U N T A V E E V A D O O W N E K M A R I P D O R S A R E A G A N T E R MIS SIO N RID G E N A L E S L E H C Travis Heights Legend Proposed Reclaimed Pipeline Existing/Future Reclaimed Pipeline LOCATION MAP 24-INCH RECLAIMED MAIN 2/21/2020