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Water & Wastewater Commission Review and Recommendation Safety, Health and Environment April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contract Office April 23, 2020 COA Strategic Direction: Client: Gareth Nicely, Bill Stauber, James King Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with CDM-Smith, Inc., for construction and post-construction phase engineering services for the North Austin Reservoir and Pump Station Improvements project in the amount of $3,618,097, for a total contract amount not to exceed $7,318,097. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Original Contract was awarded through a qualifications-based selection process. June 23, 2016 – Council approved an amendment to the professional services agreement with CDM Smith, Inc. May 23, 2013 – Council approved a professional services agreement with CDM Smith, Inc. April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 22.10% MBE and 33.22% WBE. Basic engineering services to support construction activities; Resident project representative services; Computer programming and Austin Water personnel training; Facility commissioning and startup including core Instrumentation & Control Originally constructed in 1913, the North Austin Reservoir at 5802 North Lamar Blvd. is one of the oldest water facilities in Austin’s water distribution system. Over the years, the existing 10 million-gallon (MG) reservoir, the on-site pump station, and the booster pump station located across Koenig Ln. have undergone several renovations, including construction and overhaul of the pumping facilities. However, the reservoir, pump station and booster pump station have exceeded their useful lives and require replacement. The construction contract to replace the North Austin Reservoir and Pump Station was awarded by City Council on March 12, 2020. This request is for authorization to negotiate construction phase professional services with the Consultant to support delivery of the construction contract. The requested engineering services include: • • • • system startup and testing; and • support future facility operations. There are no anticipated detours or lane closures along North Lamar Blvd. or Koenig Ln. during the project and all work will occur within the facility. However, construction vehicles will enter and exit the property regularly for the duration of the project. The initial work, demolition of the existing reservoir, will likely result in the highest volume of in-and-out traffic at the site. Following demolition of the reservoir, project traffic will consist of regular construction materials and concrete deliveries while the new reservoir and pump station are constructed. Should Council not approve this item, the construction project will not be supported by the design engineer. Development of an electronic operation and maintenance manual website to $2,086,704.48 $2,086,704.48 $514,749.57 $114,448.40 $114,448.40 $281,524.00 $169,728.00 $111,796.00 $118,777.17 $118,777.17 $1,016,642.65 $868,099.52 $80,879.00 $67,664.13 57.67% 57.67% 14.23% 3.17% 3.17% 7.78% 4.69% 3.09% 3.28% 3.28% 28.10% 23.99% 2.24% 1.87% M/WBE Summary Participation goals stated in the original approved compliance plan for the agreement were 1.90% African American; 9.00% Hispanic; 4.90% Native/Asian; and 15.80% WBE. Participation for this amendment: NON M/BE TOTAL – PRIME CDM Smith, Inc. Austin, TX MBE TOTAL – SUBCONSULTANTS African American Subtotal (MB) TSIT Engineering & Consulting, Leander, TX Hispanic Subtotal (MH) Garza EMC, LLC, Austin, TX (MH) Negrete & Kolar, Austin, TX Asian/ Native American Subtotal (MA) Encotech, Austin, TX (quality management) (architectural services) (geotechnical) (MEP and structural engineering) (civil engineering) (CAD design) WBE TOTAL – SUBCONSULTANTS (FW) Harutunian Engineering, Inc., Austin, TX (electrical & instrumentation) (FW) Axiom Engineers Inc., Austin, TX (FW) CDS Graphics, Wimberley, TX Overall participation for the entire project based on expenditures as of December 11, 2019, (not including this amendment): PRIME: 43.64% Non M/WBE SUBCONSULTANTS: 0.70% African American; 11.23% Hispanic; 10.17% Native/Asian; 33.22% WBE; and 1.04% Non M/WBE TOTAL: 0.70% African American; 11.23% Hispanic; 10.17% Native/Asian; 33.22% WBE; and 44.68% Non M/WBE  AUTHORIZATION HISTORY AMOUNT DATE $3,000,000.00 $700,000.00 $3,618,097.00 $7,318,097.00 CONTRACT HISTORY $731,457.00 $2,761,791.00 $3,618,097.00 $7,111,345.00 05/23/13 DESCRIPTION (Council) – Provide engineering services for North Austin Reservoir and Pump Station Improvements (Council) – Design and Bid Phase Services 06/23/16 04/09/20 Proposed (Council) – Construction and Post-Construction Phase Services Total Contract Authorization AMOUNT DATE DESCRIPTION 12/09/09 Original Professional Services Agreement for Preliminary Design Services 11/08/16 SA #1 –Design and Bid Phase Services Proposed SA #2 – Construction and Post-Construction Phase Services Total Contract Amount